137th SOW Mini-Split Air Conditioning for MSDT
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The 137th Special Operations Wing (SOW) requires the procurement and complete installation of two (2) 2.5-Ton Mini-Split Air Conditioning Units for the Mission Support Desktop Training Room at Will Rogers Air National Guard Base in Oklahoma City, OK. This is a Total Small Business Set-Aside. Proposals are due June 29, 2026, at 10:00 AM CDT.
Scope of Work
This solicitation covers the procurement and installation of two 2.5-ton mini-split AC units in Bldg 1052, MSDT room. Key installation tasks include:
- Removal of existing ceiling grid/tile and obstructions.
- Installation of new indoor and outdoor units, refrigerant lines, condensate lines (tied into water fountain drain lines separately), and electrical connections.
- New mechanical and electrical lines to be installed next to existing lines on the north wall.
- Installation of a secondary p-trap lower than the existing one.
- Tie new mini-splits into panel L3, potentially requiring breaker panel rearrangement and panel schedule update.
- Pressure testing refrigerant lines and pulling vacuum.
- Framing and expanding the existing wall to create a cavity/chase for lines and wiring.
- Modifying existing flooring and ceiling.
- Installing a new dedicated circuit and exterior disconnect as required by local code.
- Finishing the wall to match existing surrounding properties.
- Removal of all construction debris, drywall dust, and packaging.
- Full operability demonstration upon installation.
- Contractor must develop and maintain an effective Quality Control Plan (QCP).
Contract Details
- Contract Type: Firm Fixed Price.
- Period of Performance: Delivery and installation within 30 days After Date of Contract Award (ADC).
- Set-Aside: 100% Total Small Business Set-Aside (FAR 19.5).
- NAICS Code: 333415 (Air-Conditioning and Warm Air Heating Equipment and Commercial and Industrial Refrigeration Equipment Manufacturing).
- Size Standard: 1,250 Personnel.
- Funding: Funds are not presently available; obligation is contingent upon availability of appropriated funds.
Submission & Evaluation
- Proposal Submission Deadline: June 29, 2026, 10:00 AM Central Daylight Time (CDT).
- Submission Method: Emailed proposals are required.
- Point of Contact: Maj Ryan Moehle (ryan.moehle@us.af.mil, 405-686-5442).
- Evaluation: Award will be conducted and evaluated under FAR Part 12 (Commercial Items) and FAR Part 13 (Simplified Acquisition Procedures).
- Eligibility: Offerors must be registered in the System for Award Management (SAM) and submit a completed copy of the Offeror Representations and Certifications – Commercial Items. Lack of SAM registration will result in ineligibility. A 10% evaluation preference applies to HUBZone small business concerns not waiving the preference.
Additional Notes
The Government requires the responding firm to be the primary performing entity; pass-through arrangements and third-party broker submissions are prohibited. Contractors must possess an active State HVAC/Electrical license and EPA Section 608 Certification for handling refrigerants.