15B11826Q000000004 3RD QTR FY 26 FOOD SERVICE BREAD USP BIG SANDY Award Notice

Award Decision Memo

This memorandum documents the award decision and determination of responsibility for the Fiscal Year 26, Quarter 3 Bread Subsistence Requirement for USP Big Sandy. The solicitation was RFQ#: 15B11825Q000000004.

Award was to be made to the responsible quoter whose quote conformed to the requirements and provided the best value to the Government, considering the following factors:

• Price: Evaluated to ensure it is fair and reasonable.

• Past Performance: Included prior experience and similar performances.

• All vendors were verified as small businesses in accordance with NAICS 311812 (Commercial Bakeries), with a size standard of 1000 employees.

• All vendors demonstrated good past performance with no recent Terminations for Cause.

• The Contracting Officer made an affirmative determination of responsibility for each vendor, as required by FAR 9.103.

Based on final pricing, the following vendor was determined to provide the best value on a per-line-item basis:

• East Baking was awarded all three line items for bread and rolls at a unit price of $2.2600 per package (PG).

  • Item 1: Bread, Roll, Enriched, Finger (Hot Dog) - Qty 2890 PG
  • Item 2: Bread, Roll, Enriched, Sandwich (Hamburger) - Qty 4331 PG
  • Item 3: Bread, White, Whole Wheat - Qty 12240 PG

• Issuing Office: USP Big Sandy, Federal Bureau of Prisons

• Date: March 20, 2026

• Contract Specialist: Jacob Flanigan

Solicitation / RFP / RFQ

This document is a Request for Quotation (RFQ) issued by the Federal Bureau of Prisons (USP Big Sandy) for the procurement of food service subsistence, specifically bread, for the 3rd Quarter of Fiscal Year 2026.

• Item 0001: Bread, Roll, Enriched, Finger (Hot Dog), Wheat, Pan Baked, Sliced, Fresh, Seedless (CID A-A-20053C, Type I, Class of Roll D, Style of Roll 3, Bake Type a, Slice Type i, Product State a, Seed type I, Agricultural practice (i)). Quantity: 2,890 PG. Requires delivery within 48 hours after baking. Package size to be stated on bid.

• Item 0002: Bread, Roll, Enriched, Sandwich (Hamburger), Whole Wheat, Part Whole Wheat, or Multigrain, Pan Baked, Sliced, Fresh, Seedless (CID A-A-20053C, Type I, Class of Roll C, Style of Roll 2, 3, or 4, Bake Type a, Slice Type i, Product State a, Seed type I, Agricultural practice (i)). Quantity: 4,331 PG. Requires delivery within 48 hours after baking. Type and package size to be stated on bid.

• Item 0003: Bread, White, Whole Wheat, White wheat, or Wheat, Unseasoned, Fresh, Any Loaf Size, Pan Baked, Sandwich, Sliced, Enriched, Seedless (CID A-A-20052C, Type I, Style B, Type II, Type III, or Type IV, Style B, Product State 1, Loaf Size a-e f, Bake Type i I, Shape a or b), Slice Type I (1), Enrichment Type A (a), Seed Type 2 (ii), Agricultural practice (i)). Quantity: 12,240 PG. Requires delivery within 48 hours after baking. Type and loaf size to be stated on bid.

• Period of Performance: April 1, 2026, through June 30, 2026.

• Delivery Schedule: Deliveries to begin weekly, Monday through Friday, between 7:30 AM and 2:30 PM.

• Contract Type: Firm Fixed Price.

• Quotations must be furnished to the issuing office (Block 5a) on or before close of business on March 9, 2026, at 16:00 ET.

• The document notes that this is a request for information and quotations are not offers. Vendors unable to quote should indicate so.

• Standard Form 18 is used for this RFQ.

• The "IS NOT A SMALL BUSINESS SET-ASIDE" box is checked.

• Various FAR clauses are incorporated by reference, including those related to definitions, contingent fees, subcontractor sales, anti-kickback, material requirements, terms and conditions for commercial products/services, payments, availability of funds, breach of contract claims, intent to disallow costs, changes-fixed-price, subcontracts, contractor privacy, and security of department information and systems.

• Solicitation provision 52.212-3 (Offeror Representations and Certifications-Commercial Products and Commercial Services) is incorporated by reference.

Form / Attachment / Pricing Sheet

This document appears to be a vendor bid sheet for general food items, specifically bread and rolls, for the 3rd Quarter of Fiscal Year 2026. It outlines the specific types of bread and rolls required, along with quantities and units of measure.

• Item Descriptions: Specific details for each item, including type, enrichment, wheat content, baking method, slicing, freshness, and specific standards (e.g., CID A-A-20053C for hot dog buns).
• Quantities & Units: Specifies the number of units (PG - presumably 'package' or 'piece') required for each item.
• Pricing: Columns for Unit Price and Amount are present but show a total amount of 0.0, indicating pricing is to be filled in by the vendor.
• Notes: A section for specific details like loaf size or number of buns.

This sheet directly informs vendors about the specific types and quantities of bread and rolls the government intends to procure. Bidders must use this document to prepare their pricing and ensure they can meet the detailed product specifications. The "Notes" section allows for customization or clarification of specific product attributes. Vendors should pay close attention to the detailed descriptions, including the CID and roll style/type, to ensure compliance.

Solicitation / RFP / RFQ

This is a Combined Synopsis/Solicitation for commercial items, issued as a Request for Quote (RFQ) by the Federal Bureau of Prisons, USP Big Sandy. The government is procuring food items.

• Specific food items required are detailed in attached requirements worksheets.

• Delivery Terms: F.O.B. Destination.

• Delivery Location: USP Big Sandy, 1197 Airport Rd, Inez, KY, 41224.

• Delivery Period: Weekly, from April 1, 2026, through June 30, 2026, after receipt of order.

• Acceptance: Contractor must accept orders in writing within 48 hours of delivery of the signed purchase order.

• Award Type: Firm-Fixed Price (FFP) Purchase Order for awards over $15,000.

• Award Type: Firm-Fixed Price (FFP) Government Purchase Card transaction for awards under $15,000.

• Applicable Clauses: FAR 52.212-1, 52.212-2, 52.212-3 (MAY 2024 with FEB 2025 deviation), 52.212-4, 52.212-5 (JAN 2025 with FEB 2025 deviation), and numerous other FAR clauses as listed.

• Submission Method: Quotes must be submitted via email only to Jacob Flanigan, Contract Specialist, at jflanigan@bop.gov. No fax, hand-delivered, or mail-in quotes will be accepted.

• Quote Validity: Must be good for 30 calendar days after close.

• Evaluation Factors: Award will be made to the responsible Quoter whose quote conforms to requirements and offers the best value, considering:

  1. Price (fair and reasonable)
  2. Past Performance (Go/No-Go based on timeliness and completeness of past orders).

• NAICS Code: 311812 (Small Business Size Standard: 1000 employees).

• This solicitation is a total small business set-aside.

• All vendors must be registered in the System for Award Management (SAM.gov).

• Questions must be submitted via email only to Jacob Flanigan.

• Interested parties are responsible for monitoring SAM.gov for amendments and updates.

• Solicitation Posted: February 25, 2026

• Quotes Due By: March 9, 2026, 4:00 p.m. EST

• Anticipated Award Date: On or about March 13, 2026

• Delivery Start Date: April 15, 2026