167th AW Fire Alarm Inspections

Questions & Answers / Clarifications

This document provides responses to vendor questions regarding fire protection inspections for an unspecified opportunity. It clarifies details about the scope of inspections and quantities of various fire safety equipment.

• Fire/Smoke Barriers: Contractor to verify locations and counts at site visit.
• Backflows: Only fire system backflows are included in the inspection; domestic backflows are excluded.
• Emergency Exit Lights/Signs: Quantity to be verified at site visit.
• Water Supply Tanks: There are 3 tanks, approximately 280k gal and 1 40k gal.
• FDCs: Quantity and locations to be verified at site visit.
• Building Inspection Reports: Available reports highlighting current quantities of initiating devices or equipment requiring inspection are attached.
• Fire Extinguishers, Emergency Lights/Exit Signs, Post Indicator Valves (PIVs), and Sprinklers: Quantities are to be verified at site visit, with the exception that the base installation does have PIVs.
• Kitchen Hood Systems: There are 3 hood systems.
• Hydrants: There are a total of 83 hydrants, with 21 of them connected to the fire pump.

Bidders should note that several quantities and locations require verification during a site visit. The attached inspection reports may provide additional relevant data. The scope explicitly excludes domestic backflows. Further details on dry agent systems were requested but not provided in this excerpt.

Form / Attachment / Pricing Sheet

This document is an "Application for Contractor Personnel & Visitor Passes to Work or Visit Under Air Force/Air National Guard." It is used to request access for individuals working on or visiting the 167th Airlift Wing.

• Section I (Contractor or Visitor Information): Requires full legal name at birth, names used, date of birth, country of birth, social security number, driver's license/state ID details, vehicle information (if applicable), and insurance details. It also includes a certification statement regarding the truthfulness of the information provided.
• Section II (Contracting Office/Sponsoring Activity): To be completed by the government, including contract number, expiration date, place of duty, and the name of the contracting officer or sponsor.
• Section III (Security Forces Pass and ID): To be completed by Security Forces, including badge issue details, date issued, and expiration date.
• Privacy Act Statement: Outlines the purpose of collecting personal information, its intended use, and the consequences of non-disclosure.

Contractors and their personnel who will be working on-site at the 167th Airlift Wing will need to complete this form to obtain the necessary passes for access. It details the personal information and documentation required for vetting and badge issuance.

Form / Attachment / Pricing Sheet

This document provides instructions and guidelines for completing a background form and outlines new procedures for accessing the 167th AW base. It clarifies specific fields on the form and details requirements for personnel entering the base, particularly those with foreign country origins or working in the USA on visas.

Background Form Instructions:

• Line 1.3: Full legal name at birth.
• Line 1.4: All names/aliases used, including maiden names.
• Line 1.5: Full Social Security Number and Date of Birth.
• Line 1.6: Country of Birth (must be the country of birth).
• Line 1.10: Wet signature required (no digital signatures).

Base Access Guidelines:

• All forms must be submitted 10 business days prior to coming on base.
• Anyone arriving at the gate without being pre-vetted will be turned away, including passengers in the vehicle.
• Individuals from foreign countries must submit immigration paperwork along with their DL. Failure to do so will result in denial.
• Naturalized individuals must provide a copy of their Certificate of Naturalization.
• All persons working in the USA on any visa must carry their immigration and state laws documentation 24/7.

This document is critical for any personnel who will be accessing the 167th AW base as part of the opportunity. Bidders must ensure their personnel are aware of and comply with these form completion requirements and base access procedures to avoid delays or denial of entry. It highlights the importance of proper documentation for foreign nationals and visa holders. The document also emphasizes that contractors are responsible for disseminating this information to their employees, and the government will not accept the excuse of not being informed.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial items, issued as a Request for Quotation (RFQ) W50S8V-26-Q-0001. The 167th Airlift Wing, Martinsburg, WV, is seeking quotes for Base-wide Fire Protection Inspections. This announcement is the only solicitation, and proposals are requested directly; a separate written solicitation will not be issued.

• The primary service required is Fire Alarm Inspections.

• The attached Performance Work Statement (PWS), titled "PWS – PWS - FY26-Inspect&Repair," details the specific requirements.

• Inspection and acceptance will be conducted by the Government.

• Period of Performance: 01 May 2026 – 30 April 2027.

• Place of Performance: 167th Airlift Wing, Building 303, 222 Sabre Jet Blvd., Martinsburg, WV 25405-7704.

• Contract Type: Not explicitly stated, but evaluation is based on Price Alone.

• Submission Deadline: 03 April 2026, at 4:00 pm EST.

• Submission Method: Offers shall be submitted via email to MSgt Philip Henderson at philip.henderson.5@us.af.mil.

• Evaluation: The requirement will be evaluated based on Price Alone, with no discussions being held.

• This requirement is designated as a Total Small Business set-aside.

• NAICS Code: 541990

• Small Business Size Standard: $19,500,000.00

• The solicitation incorporates provisions and clauses effective through Federal Acquisition Circular 2025-06 dated 10-01-2025.

• Information regarding the NG Agency Protest Program is included, outlining procedures for seeking resolution of concerns.

• Numerous FAR and DFARS clauses are incorporated by reference and in full text, covering terms and conditions, representations, certifications, and payment procedures (including WAWF for payment requests).

Form / Attachment / Pricing Sheet

This document appears to be a utility map, specifically detailing water lines and related infrastructure. It is likely an attachment to a larger solicitation or SOW, providing site-specific information relevant to the project.

• Depicts water mains, fire hydrants, and connections.
• Shows existing infrastructure labeled with sizes (e.g., 12" DIP, 8" DIP) and locations.
• Includes labels for taxiways (e.g., TAXIWAY ALPHA) and roadways (e.g., SABRE JET BLVD., CONNIE BLVD.).
• Indicates abandoned lines and potential relocation points.

This map is crucial for bidders to understand the existing water system layout at the project site. It will inform planning for any work involving water supply, repair, or new installations, helping bidders to accurately assess scope, identify potential challenges, and develop cost estimates.

Other / Unclassified

This document is a site plan or map, likely for an airport or airfield. It depicts various buildings, taxiways (labeled "TAXIWAY ALPHA"), runways, parking areas, and other infrastructure. Several areas are outlined in blue, possibly indicating zones of interest or work areas.

This document is relevant to bidders as it provides a visual representation of the physical location and layout of the opportunity site. It can help bidders understand the scope of work, logistical considerations, and the physical environment in which any services or construction would take place. The blue outlines may highlight specific areas relevant to the solicitation.

Other / Unclassified

This document is a U.S. Department of Labor Wage Determination (No. 2015-4297, Revision No. 32) for the Service Contract Act, effective December 3, 2025. It lists prevailing wage rates and fringe benefits for various occupations in West Virginia, specifically for Berkeley County.

This document is crucial for any contractor bidding on federal service contracts in the specified geographic area. It establishes the minimum wage rates and benefits that must be paid to employees performing work under such contracts. Bidders must consult this determination to accurately calculate labor costs and ensure compliance with federal labor laws, thereby informing their pricing and proposal strategy.

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide inspection, testing, and maintenance (ITM) services for all base fire protection systems, ensuring they function on demand as per UFC 3-601-02.

• Perform inspections, testing, and maintenance on various fire protection systems including:

  • Fire Detection and Alarm Systems
  • Wet Pipe Sprinkler Systems
  • Dry Pipe Automatic Sprinkler Systems
  • Deluge Sprinkler Systems
  • Pre-Action Automatic Sprinkler Systems
  • Standpipe Systems
  • Fire Pumps
  • Water Supply Tanks
  • Dry Chemical Systems
  • Emergency Lighting Systems
  • Hydrant Flow Tests
  • Egress Marking Systems
  • Fire and Smoke Barrier Opening Protection
  • Backflow Prevention Devices

• Conduct annual inspections and ITM as per specified frequencies (2-year for base bid, with options for 3, 5, or 1-year ITM).

• Inspect and test 20% of low- and high-pressure fire hydrants annually.

• Submit a Final Inspection Report within 30 days of ITM completion, detailing discrepancies, codes, buildings, systems, and recommended corrective actions.

• Period of Performance: One Base Year of 12 months and four (4) 12-month option years.

• Place of Performance: Services to be provided between 0700-1600, Monday through Friday, excluding recognized US holidays, unless the Government facility is closed.

• Personnel: Contractor employees must comply with installation regulations (fire, traffic, safety, security) and carry proper identification. They must identify themselves as contractors.

• Security: Compliance with all applicable installation/facility access and local security policies is required. Background checks are necessary for installation access. Specific training (AT Level 1, OPSEC Level I) is required within 30 days of contract start and annually thereafter, with certificates submitted within 15 days of completion.

• Key Personnel: Contractors must have NICET Level III certification in Fire Alarm Systems, Inspection and Testing of Water Based Systems, or Special Hazard Suppression Systems.

• Government Furnished: Workspace, including desk space, telephones, and computers, will be provided.

• Contractor Furnished: All other personnel, equipment, tools, and materials are contractor-furnished.

• Reporting: Inspection reports, AT Level 1 training certificates, OPSEC training certificates, and identification media are required deliverables.

• Prohibited Activities: Zero tolerance for trafficking in persons, including severe forms, procurement of commercial sex acts, or use of forced labor.

• Building 309 is under major renovation and will not be included in the Base Bid.

• Contact information for COR, KO, Environmental Office, PASS & ID, and SFS is provided.

Statement of Work (SOW) / Performance Work Statement (PWS)

This Performance Work Statement (PWS) outlines the requirements for Annual Hanger Door Inspection & Repairs Services.

• Provide all personnel, equipment, tools, and materials necessary for Hanger Door Inspections Services, except for Government Furnished items.

• Services are to be performed at Hangers 305, 306, and 308.

• The PWS details specific inspection tasks for various components of hanger doors, including:

  • Mullion motors, arrestors, and weather stripping
  • Outer fabric tears
  • Wind-locks, lifting straps, cables, reels, rollers, and wear blocks
  • Electrical door components (pushbuttons, interlocks, limit switches)
  • Hoist systems (motors, brakes, belts, wire rope, mounting, drums, sprockets, counterweights)
  • Guide rails and associated hardware
  • Safety arrestors and reversing edges

• The contractor shall also check for excessive wear, corrosion, missing screws, and ensure doors operate without undue noise.

• Specific repair options are outlined for Doors 308, 306, and 305, including replacing motor brakes, control panel lights, mullion switches, proximity sensors, guide rollers, and bush button control lights.

• Period of Performance: One Base Year of 12 months, with five (5) 12-month option years.

• Place of Performance: Hangers 305, 306, and 308.

• Hours of Service: Monday through Friday, 0700-1600, excluding recognized US holidays and facility closures.

• Quality Control (QC): Contractor must develop and maintain an effective QC Plan (QCP) and obtain KO acceptance for any changes.

• Quality Assurance (QA): Government will evaluate performance per the Quality Assurance Surveillance Plan (QASP).

• Holidays: Services shall not be performed on recognized US holidays.

• Installation Regulations: Employees must comply with all installation fire, traffic, safety, and security regulations.

• Security Requirements: Compliance with all applicable installation/facility access and local security policies is required. This includes background checks, PIV credentials (CAC), and Information Assurance (IA) training.

• Common Access Card (CAC): Required for access; involves background checks and specific application processes.

• Training: Employees must complete AT Level 1 Awareness Training, DoD IA Awareness Training, and OPSEC Training within specified timeframes.

• Physical Security: Contractor must safeguard Government property and implement key control procedures.

• Reporting: Detailed report of discrepancies within 30 calendar days of inspection completion. Contractor Manpower Reporting Application (CMRA) is required.

• Organizational Conflicts of Interest (OCI): Contractor must notify KO of any potential OCI and submit a mitigation plan.

• Phase In / Phase Out: 60-day periods are included for familiarization and transition.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial items, issued as a Request for Quotation (RFQ) under solicitation number W50S8V-26-Q-0001. The 167th Airlift Wing, Martinsburg, WV, is seeking quotes for Fire Alarm Inspections. The requirement is designated as a Total Small Business set-aside, with NAICS code 541990 and a small business size standard of $19,500,000.00.

• The core service is Fire Alarm Inspections.

• The attached Performance Work Statement (PWS), titled "PWS – PWS - FY26-Inspect&Repair", details the specific requirements.

• Supplies/Services will be inspected and accepted by the Government.

• Period of Performance (PoP): 01 May 2025 – 30 April 2026.

• Place of Performance: 167th Airlift Wing, Building 303, 222 Sabre Jet Blvd., Martinsburg, WV 25405-7704.

• The solicitation includes various FAR and DFARS clauses incorporated by reference and in full text, covering terms and conditions, payment, protest procedures, and other requirements.

• Evaluation will be based on Price Alone, with no discussions.

• Offers must be submitted via email to MSgt Philip Henderson at philip.henderson.4@us.af.mil.

• Deadline for submission: 27 March 2026, at 4:00 pm EST.

• This requirement is a Total Small Business set-aside.

• This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

• The solicitation document and incorporated provisions and clauses are effective through Federal Acquisition Circular 2025-06 dated 10-01-2025.

• Information regarding the NG Agency Protest Program is included.