1698- CE Chiller Maintenance/Service Recompete

Solicitation / RFP / RFQ

This is a combined Synopsis/Solicitation (RFQ) for commercial items/services for Chiller Maintenance and Inspection. The government is procuring services to inspect and maintain six (6) Chiller units and three (3) Cooling Towers annually, including Eddy Current Testing every third year. The goal is to identify and prevent system failures.

• Annual inspection and maintenance of six (6) Chiller units.

• Annual inspection and maintenance of three (3) Cooling Towers.

• Eddy Current Testing of Chiller units and Cooling Towers every third year.

• Work includes supplying labor, materials, tools, equipment, and reports.

• Compliance with National, Air Force, State, and local building codes and regulations, as well as manufacturer's instructions.

• Performance will be governed by the attached Performance Work Statement (PWS).

• Contract Type: Not explicitly stated, but implied to be a service contract.

• Period of Performance: 23 September 2026 – 22 September 2031 (12-month base year and 4 option years).

• Estimated Value: Not stated.

• Place of Performance: Buildings 1201, 1612, 1624, and 1630 on Hanscom AFB, MA.

• FOB Point: DESTINATION.

• Submission Instructions: Quotes must be submitted on the attached Government Bid Schedule format and not exceed two decimal places. The quote, in its entirety, shall not exceed twenty-five (25) pages.

• Required Documentation: Technical Proposal, Completed Bid Schedule, and representations/certifications per RFO 52.240-90 and RFO 52.240-91.

• Evaluation Factors: Award will be made on the basis of the Lowest Price Technically Acceptable (LPTA) quote. Evaluation will be based on Technical (Factor 1) and Price (Factor 2).

• Key Deadlines:

  • Site Visit: 03 June 2026, 1:00 PM ET.
  • Questions Due: 8 June 2026, 12:00 PM ET.
  • Offers Due: 15 June 2026, 3:00 PM ET.

• This solicitation is a Total Small Business Set-Aside.

• NAICS Code: 238220

• Small Business Size Standard: $19M

• All interested parties must have an active Federal Government contracts registration in the System for Award Management (SAM) database.

• Invoices shall be submitted via Wide Area Workflow (WAWF).

• Funds are not presently available for this contract; obligation is contingent upon availability of appropriated funds.

• Offerors must comply with REAL ID Act requirements for base access.

• Attachments include: Performance Work Statement (PWS), Bid Schedule, Service Contract Act Wage Determinations, and Quality Assurance Surveillance Plan (QASP).

Other / Unclassified

This document is a U.S. Department of Labor Wage Determination (No. 2015-4047, Revision No. 33) applicable to contracts in specific counties within Massachusetts (Essex, Middlesex, Norfolk, Plymouth, and Suffolk). It lists various occupational codes and their corresponding minimum hourly wage rates and required fringe benefits.

This wage determination is crucial for bidders on Service Contract Act (SCA) covered contracts in the specified Massachusetts counties. It establishes the minimum wage and fringe benefit rates that must be paid to various categories of service employees. Bidders must consult this document to accurately calculate labor costs for their proposals and ensure compliance with federal labor laws. The document also outlines procedures for requesting authorization for additional classifications and wage rates if an occupation is not explicitly listed.

Solicitation / RFP / RFQ

This solicitation (FA283526Q0013) is for Chiller Maintenance and Inspection services. The project involves inspecting and maintaining six (6) water-cooled centrifugal chiller units and three (3) cooling towers annually. Additionally, Eddy Current Testing will be conducted every third year of the contract. The Product Service Code is J041.

• Annual inspection and maintenance of six (6) water-cooled centrifugal chiller units.

• Annual inspection and maintenance of three (3) cooling towers.

• Eddy Current Testing of chiller units every third year.

• The contract type is anticipated to be Firm Fixed Price.

• The period of performance for the base year is from 23 September 2026 to 22 September 2027.

• Option periods extend through 22 September 2031.

• Offer Due Date: 15 June 2026, 03:00 PM Local Time.

• The solicitation incorporates FAR clauses 52.212-1, 52.212-4, and 52.212-5 by reference.

• Evaluation criteria are not detailed in the provided pages, but the document includes "Evaluation Factors for Award" on the final page.

• This acquisition is set aside 100% for Women-Owned Small Business (WOSB).

• The North American Industry Classification System (NAICS) code is 238220 (Plumbing, Heating, and Air-Conditioning Contractors).

• The small business size standard is $19,000,000.

• The solicitation includes numerous FAR and DFARS clauses, covering topics such as contract administration, payment instructions (Wide Area WorkFlow), cybersecurity requirements (CMMC), and small business representations.

• Attachments include a Performance Work Statement, a 2026 Chiller PM Bid Schedule, Supporting Technical Documentation, and a Wage Determination.

Form / Attachment / Pricing Sheet

This document is an Excel spreadsheet containing the bid schedule for Chiller Maintenance services at Hanscom Air Force Base. It outlines the contract line items (CLINs), descriptions of services, quantities, units, and costs for the base year and four option years.

• Base Year (2026-2027): Includes Fall Chiller Maintenance, Summer Chiller Maintenance, and Cooling Tower Maintenance.
• Option Year 1 (2027-2028): Includes Fall Chiller Maintenance, Summer Chiller Maintenance, Eddy Current Test, and Cooling Tower Maintenance.
• Option Year 2 (2028-2029): Includes Fall Chiller Maintenance, Summer Chiller Maintenance, and Cooling Tower Maintenance.
• Option Year 3 (2029-2030): Includes Fall Chiller Maintenance, Summer Chiller Maintenance, and Cooling Tower Maintenance.
• Option Year 4 (2030-2031): Includes Fall Chiller Maintenance, Summer Chiller Maintenance, Eddy Current Test, and Cooling Tower Maintenance.
• All CLINs are listed as Non-Personal Services, requiring the contractor to provide all necessary labor, tools, equipment, materials, and transportation to perform maintenance at Hanscom AFB, MA.
• All listed costs and totals are currently $0.0.

This pricing sheet details the specific maintenance tasks, quantities, and performance periods for which bids are being solicited. Bidders should use this information to understand the scope of work for each year of the contract and to prepare their pricing proposals accordingly. The inclusion of an Eddy Current Test in Option Years 1 and 4 is a notable detail for bidders to consider.