V--2026 Housing for Seasonal Fire in Ely, NV

Questions & Answers / Clarifications

This document provides responses to vendor questions regarding the Ely Housing opportunity.

• Incumbent/Recompete: The document references "140L3925P0059" associated with "HAWKEYE PROPERTIES LLC" with a value of "$75,600.00," suggesting a potential incumbent or past contract for similar services.
• Lodging Flexibility: The government will consider offers of multiple single-family homes to meet the overall lodging requirement, provided they collectively accommodate the required firefighters and meet all specified occupancy, furnishing, parking, and amenity requirements.
• Proximity Requirement: The solicitation does not specify a particular mileage radius, distance limitation, or preferred proximity requirement for lodging accommodations relative to the Ely District Office or designated reporting locations. The "Ely District Housing Rules and Regulations" referencing a 30-minute commute after notification of a fire call are noted.

These clarifications may affect how offerors structure their lodging proposals, particularly regarding the use of multiple properties and the interpretation of proximity requirements.

Amendment / Modification

This amendment modifies solicitation 140L3926Q0019.

• Item 9A: Amendment of Solicitation Number is 140L3926Q0019.

• Item 9B: Dated (See Item 11) is 04/29/2026.

• Item 11: The hour and date specified for receipt of Offers is extended.

• Item 14: Description of Amendment/Modification includes "See continuation page".

• The deadline for receipt of offers has been extended.

• Quotes and supporting documents must be submitted via email to amanda_cline-rispress@ios.doi.gov no later than 5/18/26 @ 1300PD.

• The period of performance for the "2026 Seasonal Fire Lodging in Ely, NV" is 06/09/2026 to 10/30/2026.

• Bidders are instructed to "See attached for required Technical and Price Information requested."

Other / Unclassified

This document outlines the "Rules and Regulations 2026" for the Ely District Division of Fire & Aviation, specifically addressing housing and conduct for personnel, likely seasonal employees, residing in government-provided barracks.

While not a solicitation or SOW, these rules are critical for potential bidders to understand the living conditions and behavioral expectations for personnel who may be involved in fire crew operations. Key areas include:

• Barracks Residency: Requirements for being available for fire calls within 30 minutes, restrictions on leaving government lodging without authorization, and notification procedures for off-duty activities. It details a progressive disciplinary process for tardiness, culminating in potential eviction.
• Alcohol Policy: Adherence to federal, state, and local laws regarding alcohol consumption (21+ years old). Prohibits bulk containers that promote excessive drinking and outlines disciplinary actions for violations, similar to the tardiness policy.
• Controlled Substances: Strict adherence to Nevada Revised Statutes. Any suspected use, possession, distribution, or manufacturing of controlled substances will result in immediate termination of housing agreements and referral to BLM for disciplinary action. It clarifies that the state's marijuana initiative does not alter the Department of the Interior's policy for safety-sensitive employees.
• Guests: Rules regarding guest visits, including limitations on numbers and noise levels, and the requirement to notify management of overnight guests.
• Room Maintenance: Expectations for cleanliness, reporting maintenance issues, and prohibitions against marking or damaging walls/furniture. Conservation of utilities is also requested.
• Other Rules: Covers lost keys, room entry/inspection, food delivery, and smoking policies.

Understanding these regulations is essential for personnel accepting positions that require residing in government housing, impacting their daily conduct and availability for duty.

Statement of Work (SOW) / Performance Work Statement (PWS)

To secure lodging accommodations for a minimum of six (6) seasonal employees during the 2026 fire season in Ely.

• Provide a minimum of six (6) double occupancy rooms from approximately June 9 through October 30, 2026 (145 days).
• Anticipated employee count is 4-13, with potential for early departures and absences (ranging from a few days to twenty-one days) due to fire assignments.
• Lodging options must allow for flexibility in reducing room numbers due to early departures. Costs and lead times for early termination must be clearly identified.
• Employees may leave personal belongings in rooms during absences and will not be expected to check in/out.
• Parking for 1 to 8 vehicles is required when employees are "in residence".
• Acceptable lodging types include hotel, motel, house, or apartment, provided all requirements are met.

Hotel-Motel Requirements:

• Twice weekly maid service (including linen/towel changes).
• HVAC, TV, Phone, Micro-fridge, Microwave.
• 2 beds per room.
• Access to all available amenities.

House-Apartment Requirements:

• Utilities inclusive in the bid price.

• Furnished or Unfurnished.

• 3 bedrooms (accommodating double occupancy), 2 beds per room.

• HVAC (usable 24/7).

• 1 TV, 1 Bathroom (shower/toilet).

• 1 full-size Refrigerator/Freezer, 1 Microwave, 1 Stove/Oven.

• Access to all available amenities.

• Period: Approximately June 9, 2026, through October 30, 2026.

• Place: Ely BLM District.

• Clearly identify costs and lead times for early departure/termination in quotes.

• Identify the "per person per day rate" based on occupancy requirements.

• Submit any additional rules and regulations with the quote.

• The government may request a site visit to verify minimum requirements.

• Refer to the attached "Ely District Housing Rules and Regulations".

Form / Attachment / Pricing Sheet

This document is a Wage Determination issued by the U.S. Department of Labor, Employment Standards Administration, Wage and Hour Division. It establishes the minimum wage rates and fringe benefits required for various occupations under the Service Contract Act for contracts performed in specific areas of Nevada.

• State and Area: Nevada, specifically the counties of Elko, Eureka, Humboldt, Lander, Pershing, and White Pine.
• Occupational Listings: Provides a comprehensive list of job titles, corresponding occupational codes, and their required minimum hourly wage rates.
• Fringe Benefits: Indicates that fringe benefits are required and follow the occupational listing.
• Executive Orders: References Executive Orders 13706 (Paid Sick Leave) and 13658 (Minimum Wage), outlining applicable requirements for paid sick leave and minimum wage rates for federal contractors.
• Conformance Process: Details the procedure for contractors to request authorization for additional classifications and wage rates not listed in the determination.

This document is crucial for bidders responding to solicitations that fall under the Service Contract Act within the specified Nevada counties. It directly impacts labor cost estimations by defining the minimum wages and benefits that must be paid to service employees working on the contract. Bidders must ensure their proposed wages and benefits meet or exceed these requirements to be compliant.

Solicitation / RFP / RFQ

This solicitation is a Request for Quote (RFQ) for "2026 Seasonal Fire Lodging in Ely, NV". The Bureau of Land Management (BLM) is seeking to procure lodging services for seasonal employees during the 2026 fire season. The award will be for a single firm-fixed-price contract.

• Minimum of six (6) double occupancy rooms.

• Approximate period of performance: June 9, 2026, through October 30, 2026 (145 days).

• Rooms will serve as primary residences for seasonal employees.

• Anticipated number of employees: 4-13, with potential for early departures.

• Lodging options must allow for flexibility in reducing room numbers as needed.

• Costs/fees for early departure/termination must be identified and will be evaluated.

• Employees may leave personal belongings in rooms during assignments.

• Parking for 1 to 8 vehicles is required when employees are "in residence".

• Acceptable lodging types: hotel, motel, house, or apartment.

• NAICS Code: 721110 (Hotels, except Casino Hotels and Motels).

• Size Standard: $40 Million.

• Set-aside: 100% for Total Small Business.

• Contract Type: Firm-fixed-price.

• Period of Performance: June 9, 2026, to October 30, 2026.

• Quotes and supporting documents must be submitted electronically via email to amanda_cline-rispress@ios.doi.gov.

• Submission Deadline: May 14, 2026, by 1300 PD.

• Questions regarding the solicitation must be submitted in writing to amanda_cline-rispress@ios.doi.gov no later than May 7, 2026, by 1300 PD. Answers will be provided via amendment.

• Quotes will be evaluated based on a best-value, trade-off process.

• Evaluation Factors (in descending order of importance):

  1. Past Performance (at least three relevant lodging contracts within the last five years).
  2. Technical Proposal (amenities, utilities, furniture, room availability, inspection criteria).

• Quotes must be submitted in two parts: Technical and Past Performance (Part 1, no price), and Price (Part 2, SF1449).

• This acquisition is a 100% set-aside for Total Small Business under NAICS code 721110.

• Offerors must complete Standard Form 1449 and acknowledge all amendments.

• Electronic invoicing via the Invoice Processing Platform (IPP) is required.

• The solicitation incorporates numerous FAR clauses by reference, including those related to small business, labor standards, and representations and certifications.