2ND0154-Solicitation for lease space in New Town, North Dakota

Amendment / Modification

This amendment replaces Exhibit E (GSA 3517B, General Clauses) with a revised version (REV 4/26).

• Paragraph 1.06A, "LIST OF RLP DOCUMENTS (MAY 2026)" has been deleted and replaced.

• Exhibit E (GSA 3517B, General Clauses) has been deleted and replaced with Exhibit E (GSA Template 3517B, REV 4/26).

• Bidders must acknowledge receipt of this amendment by signing and dating the provided page.

• Bidders must return an initialed copy of the revised Exhibit E.

• The deadline for returning this acknowledgment and the initialed Exhibit E is May 14, 2026, by 4:00 PM Pacific Time.

• All other terms and conditions remain unchanged.

Other / Unclassified

This document is a compilation of "General Clauses (Acquisition of Leasehold Interests in Real Property)" as of April 26, 2026. It lists numerous clauses from the Federal Acquisition Regulation (FAR) and the General Services Acquisition Manual (GSAM) that are applicable to leases.

This document outlines the standard terms and conditions that will likely be incorporated into any lease agreement for real property. Bidders should review these clauses to understand their rights and obligations, as well as those of the Government, concerning various aspects of the lease, including:

• Definitions and General Provisions: Understanding key terms and general lease operations.
• Performance and Maintenance: Lessor's responsibilities for property upkeep, repairs, and compliance with standards.
• Payment and Financial Terms: Details on payment schedules, prompt payment, and assignment of claims.
• Contractor Conduct and Compliance: Requirements related to business ethics, contingent fees, anti-kickback procedures, and drug-free workplaces.
• Small Business Requirements: Provisions concerning subcontracting plans and utilization of small businesses.
• Security and Data Protection: Clauses related to cybersecurity, personal identity verification, and safeguarding of contractor information.
• Prohibitions and Restrictions: Limitations on certain products, services, and transactions, including those related to foreign entities and specific countries.
• Changes and Adjustments: Procedures for modifications to the lease, price adjustments, and handling of disputes.

Understanding these clauses is crucial for bidders to assess the full scope of requirements and potential liabilities associated with a lease opportunity.

Form / Attachment / Pricing Sheet

This document, "Exhibit E-3517B General Clauses (Dec. 2023)", contains a comprehensive list of general clauses applicable to the acquisition of leasehold interests in real property. It serves as a reference for standard terms and conditions that will be incorporated into relevant contracts.

The document is structured into categories, including:

• General: Definitions, subletting, successors bound, subordination, statement of lease, substitution of tenant agency, no waiver, integrated agreement, mutuality of obligation.
• Performance: Default by lessor, inspection, delivery and condition, progressive occupancy, maintenance, fire and casualty damage, compliance with applicable law, alterations, acceptance of space.
• Payment: System for award management maintenance, prompt payment, assignment of claims, payment by electronic funds transfer.
• Standards of Conduct: Contractor code of business ethics, covenant against contingent fees, anti-kickback procedures, drug-free workplace, display of hotline poster.
• Adjustments: Price adjustment for illegal or improper activity, price reduction for defective cost or pricing data, proposals for adjustment, changes.
• Audits: Examination of records by GSA.
• Disputes: Disputes.
• Labor Standards: Equal opportunity, prohibition of segregated facilities, post-award small business program rerepresentation, equal opportunity for veterans, equal opportunity for workers with disabilities, employment reports on veterans.
• Small Business: Protecting government interest when subcontracting, subcontractor certified cost or pricing data, notice of price evaluation preference for HUBZone small business concerns, utilization of small business concerns, small business subcontracting plan, liquidated damages.
• Cybersecurity: Reporting executive compensation and first-tier subcontract awards, security requirements, personal identity verification.
• Other: Incorporation by reference of representations and certifications, clauses incorporated by reference.

Bidders should review this document to understand the standard contractual terms and conditions that will govern any leasehold interest acquisition. Familiarity with these clauses is crucial for assessing the full scope of obligations, rights, and responsibilities associated with the opportunity. Specific attention should be paid to clauses related to performance, payment, standards of conduct, and any clauses that may impact their ability to perform or their financial obligations.

Solicitation / RFP / RFQ

This document is a Request for Lease Proposals (RLP) from the General Services Administration (GSA) for office space in New Town, North Dakota. The GSA seeks to lease approximately 8,022 to 8,423 square feet of office space.

• Offered space must meet Government requirements for fire safety, accessibility, seismic, and sustainability standards.

• Space must not be in a 1-percent-annual chance/0.2-percent-annual chance floodplain.

• Telecommunications prohibitions under Section 889 of the FY19 National Defense Authorization Act (NDAA) apply.

• Firm Term: 15 years

• Full Term: 20 years

• Option Term: N/A

• Occupancy (Estimated): To Be Determined (TBD)

• Offers are due: May 16, 2024, by 4:00pm Local Standard Time.

• Offers must be submitted electronically through the Requirement Specific Acquisition Platform (RSAP) at https://lop.gsa.gov/rsap/.

• Interested parties must register on the RSAP website.

• Not specified in this document.

• A fully serviced lease is required.

• Entities not currently registered in the System for Award Management (SAM.gov) should begin the registration process.

• An offeror checklist is included with the RLP, but detailed requirements are in the RLP itself, which is the authoritative source in case of inconsistency.

Solicitation / RFP / RFQ

This document is a Request for Lease Proposals (RLP) for approximately 8,022 to 8,423 ANSI/BOMA square feet of contiguous space in New Town, ND. The government is seeking to lease this space for a term of 20 years, with a firm term of 15 years, and a 90-day termination right after the firm term. The lease commencement date will be upon acceptance of the space.

• Space: 8,022 to 8,423 ANSI/BOMA square feet.

• Building: Modern, sound, and substantial construction, with potential for modernization or adaptive reuse. Must be acceptable to the Lease Contracting Officer (LCO).

• Parking: 10 structured/inside or 10 surface/outside reserved parking spaces.

• Roof Access: Potential requirement for antenna installation on the roof.

• Vending Machines: Government may provide vending machines; Offeror must provide utilities and make alterations.

• Energy Efficiency: Buildings must meet ENERGY STAR® label requirements or qualify for statutory exceptions. Specific requirements for new construction and existing buildings are detailed.

• Accessibility: Building, offered space, and serving areas must meet lease accessibility requirements.

• Fire Protection & Life Safety: Building must meet requirements for Means of Egress, Automatic Fire Sprinkler System, and Fire Alarm System.

• Environmental: Space must be free of known hazardous conditions. A Phase I Environmental Site Assessment (ESA) is required.

• Historic Preservation: Preference may be given to offers in Historic Properties or Historic Districts.

• Asbestos: Space must be free of asbestos-containing materials (ACM) or have undamaged, nonfriable ACM.

• Lease Term: 20 Years (15 Years Firm).

• Occupancy Date: To be determined upon acceptance of the space.

• Contract Type: Fully serviced lease.

• Submission Deadline: May 16, 2024, by 4:00 PM Local Standard Time.

• Submission Method: Electronically via the Requirement Specific Acquisition Platform (RSAP) at leasing.gsa.gov.

• Evaluation: Award will be based on the lowest priced technically acceptable offer. A present value price evaluation will be performed.

• Key Forms: GSA Form 1217 (Lessor's Annual Cost Statement) and GSA Form 1364 (Proposal to Lease Space) must be completed.

• NAICS Code: 531120 (Exception).

• Small Business Size Standard: Refer to SBA.GOV/SIZE-STANDARDS.

• Historic Preference: A price evaluation preference may be applied to Historic Properties.

• A list of RLP documents is provided, including lease templates, program of requirements, and various forms.

• Offerors must disclose any commissions or fees paid to brokers or agents.

• Tenant Improvement (TI) allowance is $55.83 per ABOA SF. Building Specific Amortized Capital (BSAC) is $12.00 per ABOA SF.

• The Lease Contracting Officer (LCO) is Michael A. Gawell.

Form / Attachment / Pricing Sheet

This document is a template for a GSA Lease (GS-08P-LND00916) using the "Global Lease Updated Macros GSA Template L100 (Oct. 2023)". It outlines the terms and conditions for leasing space to the Government. It is not intended for the offeror to complete; GSA will transcribe the successful offeror's final offered rent and other price data into this template upon award.

• Lease Identification: Lease Number (GS-08P-LND00916) and Building Number (XXXXXX).
• Parties: Identifies the Lessor and the Government (General Services Administration).
• Premises Description: Details the leased space, including rentable square feet (RSF) and ANSI/BOMA Occupant Area (ABOA) square feet.
• Lease Term: Specifies a 20-year term with a 15-year firm period, subject to termination and renewal rights.
• Rent and Consideration: Outlines the structure for annual rent, including shell rent, operating costs, tenant improvement rent, and Building Specific Amortized Capital (BSAC).
• Broker Commission: Details the role of Cushman & Wakefield U.S., Inc. as the broker and the commission credit mechanism.
• Termination Rights: Government's right to terminate the lease after the firm term with 90 days' notice.
• Incorporated Documents: Lists attached documents that are part of the lease.
• Tenant Improvement (TI) and BSAC: Specifies the Tenant Improvement Allowance (TIA) and Building Specific Amortized Capital (BSAC) amounts, and how they are amortized in the rent.
• Construction Standards: Details requirements for building shell components, interior finishes, HVAC, electrical, plumbing, and other building systems.
• Post-Award Activities: Outlines processes for design, construction, inspections, acceptance, and project management.
• Utilities and Services: Defines Lessor's responsibilities for utilities, maintenance, and normal operating hours.
• Additional Terms: Includes security requirements, provisional acceptance, and other conditions.

This document serves as the foundational lease agreement template. Bidders responding to the opportunity should understand that their submitted proposal will be used to populate key financial and descriptive elements within this lease structure. It details the contractual framework, including term, rent structure, tenant improvement processes, and construction standards, which will govern the lease upon award. Understanding these elements is crucial for accurately pricing proposals and assessing the overall requirements of the opportunity.

Statement of Work (SOW) / Performance Work Statement (PWS)

This Program of Requirements (POR) details special requirements for the Bureau of Indian Affairs (BIA) office in New Town, ND, supplementing the GSA Request for Lease Proposal (RLP). It defines tenant improvement requirements for office, support space, and parking, providing design guidance for leased space.

• The POR outlines requirements for consolidated tenant improvements, including office space, support space, and parking.

• It provides design guidance for Offerors to ensure efficient layout and accommodate BIA needs.

• Specific space configurations, adjacencies, and elements for various areas are detailed, including Reception Area, Workstations, Superintendent's Office, Deputy Superintendent's Office, Printer/Supply Room, Conference/Meeting Room, IT Server Room, and Break Room.

• Requirements cover flooring, wall finishes, windows, ceilings, electrical outlets, data ports, lighting, and special equipment for each area.

• Construction inspections will be conducted by the Lease Contracting Officer (LCO) and/or Contracting Officer's Representative (COR) to review compliance.

• Sound Transmission Coefficient (STC) requirements are specified for various areas (e.g., STC 45 for Reception, STC 40 for Workstations, STC 50 for Superintendent's Office).

• The document pertains to the BIA office in New Town, ND.

• The period of performance is not explicitly stated but is implied to be related to the lease award.

• All work must be performed by skilled workers and be acceptable to the LCO.

• Offerors are responsible for reviewing on-site conditions prior to bidding and identifying any unusual or limiting factors.

• Lessor is responsible for compliance with state, county, and local codes and permitting requirements.

• Specific parking requirements include 10 GOVS, 20 visitor, and 43 POVS.

• Government-furnished systems furniture, fixtures, and equipment are noted for certain areas.

• IT Server Room requires specific flooring (antistatic), wire meshed walls/ceiling, PIV access doors, independent HVAC/CRAC unit, and a floor load of 100 lbs./SF.

• Break Room requires specific plumbing, electrical outlets for appliances, and cabinetry.

Form / Attachment / Pricing Sheet

This document appears to be a space and headcount planning worksheet, likely used for estimating facility requirements. It details the allocation of office space, workstations, and support areas based on headcount for various departments within an agency.

• Headcount Allocation: Lists departments (e.g., Superintendent, Probate, Trust Services, IT) and the number of personnel assigned.
• Space Requirements: Calculates required room area (ABOA) and total area for each department based on headcount and a per-person square footage allowance (UR Calculation).
• Area Breakdown: Categorizes space into Office/Workstations, Office Support, Assembly Areas, Information & Technology, and Special Program Support Areas.
• Circulation Allowance: Includes a percentage for circulation space.
• Total Program Area: Calculates the overall required space.
• Building Systems & Construction Details: Includes sections for Power/Data, Flooring, Security, HVAC, Electrical, Plumbing, and Special Construction, with checkboxes or fields to indicate specific requirements (e.g., SCIF, Key-Card Access, Back-Up Generator, UPS System).

This document provides detailed information about the physical space and infrastructure requirements for a potential project. Bidders can use this to understand the scale of the facility, the types of spaces needed, and specific technical or construction requirements that may influence their proposals, pricing, and resource planning.

Form / Attachment / Pricing Sheet

This document outlines the "Security Requirements - Facility Security Level II" for a government facility. It details specific security measures and standards that the Lessor must implement and maintain. This document is crucial for bidders to understand the security obligations associated with the leased space.

• Definitions: Clarifies terms such as "Critical Areas" and "Design-Basis Threat (DBT)".
• Facility Entrances, Lobby, Common Areas, Non-Public, and Utility Areas: Covers employee access control, screening requirements, securing critical areas (mechanical, janitorial, electrical, telecom rooms), visitor access control, and restrictions for public spaces.
• Interior (Government Space): Addresses identity verification and formal key control programs.
• Sites and Exterior of the Building: Includes requirements for signage, landscaping, HAZMAT storage, placement of receptacles, and parking.
• Security Systems: Details requirements for testing, maintenance, Video Surveillance Systems (VSS), Intrusion Detection Systems (IDS), and Duress Alarms. It specifies whether these systems are Lessor or Government provided and installed.
• Structure: Outlines requirements for locking ground floor windows and protecting building systems like emergency generators and air intake grilles.
• Operations and Administration: Covers the Facility Security Committee, access to building information, and construction security plans.
• Cybersecurity: Prohibits connecting building and access control systems to federally-owned networks and outlines procedures for handling cybersecurity incidents. It also encourages specific cyber protection measures.

Bidders must carefully review these security requirements to understand the full scope of security measures that will be required for the leased space. This includes understanding which security systems and measures are to be provided by the Lessor and which by the Government, as well as the associated costs and responsibilities. Compliance with these requirements is essential for successful contract performance.

Solicitation / RFP / RFQ

This document outlines the "Solicitation Provisions (Acquisition of Leasehold Interests in Real Property)" which provides instructions and terms for potential offerors responding to a government solicitation for real property leases.

• Governs the submission, modification, revision, and withdrawal of proposals.

• Defines terms such as "Discussions," "Proposal modification," and "Proposal revision."

• Specifies conditions for accepting late proposals and revisions.

• Outlines requirements for acknowledging amendments to solicitations.

• Details restrictions on disclosure and use of data submitted in proposals.

• Addresses the process for lease award, including evaluation criteria and the possibility of rejecting proposals.

• Includes provisions related to pre-award on-site compliance evaluations for contracts over $10 million.

• Specifies requirements for parties executing leases, including individuals, partnerships, corporations, and joint ventures.

• Outlines the process for service of protest.

• Addresses facsimile proposals and their submission requirements.

• Mandates registration in the System for Award Management (SAM) prior to award.

• Includes representations and disclosures related to the Federal Acquisition Supply Chain Security Act (FASCSA) Orders.

• The document pertains to the acquisition of leasehold interests in real property.

• Proposals must be submitted on prescribed forms or copies thereof and signed.

• Late proposals are generally not considered unless specific conditions are met.

• Offerors may submit modifications to proposals before the closing date.

• Revised proposals may be submitted only if requested or allowed by the Contracting Officer.

• The Government intends to award a lease to the responsible offeror whose proposal represents the best value.

• The Government may evaluate proposals and award a lease after conducting discussions with offerors within the competitive range.

• Offerors must be registered in SAM prior to award and remain registered during performance.

• Specific requirements for identifying the unique entity identifier are detailed.

• This document is a standard provision and should be read in conjunction with the full solicitation.

Form / Attachment / Pricing Sheet

This document is GSA Form 1364, "Proposal to Lease Space," dated January 2023. It is intended for use by offerors proposing to lease space to the General Services Administration (GSA).

• The form collects detailed information about proposed leased space, including:
  • Location and site characteristics
  • Building specifications (size, age, construction type)
  • Floor plans and layout
  • Parking availability
  • HVAC, electrical, and plumbing systems
  • Security features
  • Accessibility compliance (ADA)
  • Lease terms and conditions
  • Proposed rental rates and operating costs

Bidders must complete all relevant sections of the form accurately and thoroughly to provide a comprehensive proposal for leasing space. Specific instructions for filling out each section are included within the form itself.

This form is critical for any bidder intending to respond to an opportunity requiring the lease of space to the GSA. It dictates the specific information required to submit a compliant and competitive proposal. Failure to complete this form correctly may result in disqualification.

Form / Attachment / Pricing Sheet

This document, GSA Form 1217 (Rev. 11/2016), is the Lessor's Annual Cost Statement. It is used to collect detailed information on the estimated annual costs of services, utilities, and ownership furnished by a lessor as part of rental consideration for government leases. It also collects estimated annual costs of ownership exclusive of capital charges.

Section I - Estimated Annual Cost of Services and Utilities:

• Cleaning, Janitor, and/or Char Service (Salaries, Supplies, Contract Services)
• Heating (Salaries, Fuel, System Maintenance and Repair)
• Electrical (Current, Replacement of Bulbs, Power for Special Equipment, System Maintenance and Repair)
• Plumbing (Water, Supplies, System Maintenance and Repair)
• Air Conditioning (Utilities, System Maintenance and Repair)
• Elevators (Salaries, System Maintenance and Repair)
• Miscellaneous (Building Engineer/Manager, Security, Social Security Tax/Workperson's Compensation Insurance, Lawn/Landscaping Maintenance, Other)

Section II - Estimated Annual Cost of Ownership Exclusive of Capital Charges:

• Real Estate Taxes
• Insurance (Hazard, Liability, etc.)
• Building Maintenance and Reserves for Replacement
• Lease Commission
• Management

Lessor's Certification: Requires the lessor to certify that the entered amounts represent their best estimate of annual costs.

Bidders responding to a solicitation that requires this form must accurately complete and submit it. The information provided on this form will be used by the government to determine fair market value for the leased space and to evaluate rental charges. It is crucial for bidders to understand the categories of costs to be reported and to provide realistic estimates.

Form / Attachment / Pricing Sheet

This document is the "Exhibit H-FPLS Prelease Evaluation Form 12000 (May 2015)". It is a form used to evaluate offered building space for lease by the government, focusing on fire protection and life safety code compliance. It contains two parts, A and B, which are completed based on the floor level of the offered space.

• Part A: To be completed by the Offeror for space below the 6th floor. It includes questions on general building information (address, square footage per floor, total floors), other building uses, automatic fire sprinkler systems, fire alarm systems, exit signs/emergency lighting, and elevators. Requires Offeror's signature.
• Part B: To be completed by a professional engineer for space on or above the 6th floor. It requires a detailed narrative report evaluating the entire building, including specific attention to fire safety conditions affecting the offered space and floors below. The report must address fundamental code requirements, identify deficiencies, and recommend corrective actions. Requires the professional engineer's signature and statement of correction from the Offeror.
• Fundamental Code Requirements: Outlines building and fire code compliance standards, including exceptions for egress requirements based on NFPA 101. Specifies how fire escapes and scissor stairs are counted as exits.

This form is critical for bidders proposing space for lease. It outlines the specific fire safety and life safety criteria the building must meet. Offerors must ensure their proposed space complies with these requirements, and either complete Part A or ensure a professional engineer completes Part B, documenting compliance or necessary corrections. Failure to meet these criteria may impact the suitability of the offered space for lease.

Form / Attachment / Pricing Sheet

This document is a representation form required for offers related to "Covered Telecommunications and Video Surveillance Services or Equipment." It requires offerors to represent whether they provide or use such equipment or services.

• Prohibition Overview: Explains the restrictions under Section 889(a)(1)(A) and (a)(1)(B) of the National Defense Authorization Act for Fiscal Year 2019, which prohibit the procurement or use of certain telecommunications and video surveillance equipment and services.
• Definitions: Defines terms such as "backhaul," "covered telecommunications equipment or services," and "critical technology."
• Offeror Representation: Requires offerors to state whether they will provide covered telecommunications equipment or services to the Government and whether they use covered telecommunications equipment or services.
• Disclosure Requirements: If an offeror represents "will" or "does" use covered equipment/services, they must provide detailed disclosures including:
  • Entity that produced the equipment/service.
  • Description of the equipment/service (brand, model, etc.).
  • Explanation of the proposed use and its permissibility under the prohibition.
  • For services, the Product Service Code (PSC) may be required.
• SAM.gov Check: Offerors are instructed to review the System for Award Management (SAM) for excluded parties.
• Signature Block: A section for the offeror or authorized representative to sign and date.

Bidders must carefully review this form to determine if their proposed products or services involve "covered telecommunications equipment or services." Failure to accurately complete this representation and provide required disclosures could impact their ability to be considered for the award. This form is critical for compliance with federal regulations.