355 LRS Wash Rack Preventative Maintenance and Inspections

Statement of Work (SOW) / Performance Work Statement (PWS)

To acquire regular maintenance and service for the Vehicle Washrack at Davis-Monthan AFB (DMAFB), AZ, ensuring its proper operation and longevity.

• Provide all necessary tools, equipment, materials, personnel, and labor for vehicle washrack maintenance and repair services.

• Perform regular inspections to identify and address repairs, including leaks, worn parts, and general housekeeping.

• Maintain bay hoses, pumping systems, and PLC systems, making adjustments as needed.

• Analyze system performance using maintenance records to identify trends and recommend corrective actions.

• Check and maintain oil levels in pressure washer pumps, and perform quarterly oil changes.

• Ensure proper operation and dilution ratios for foamer and soap mixing systems.

• Service air compressors, drain tanks, and clean separators.

• Maintain the entire control system, including fuse replacement.

• Provide quotes for repair items found during Preventative Maintenance (PM) services.

• Offer additional training for operators as needed.

• Respond to unscheduled maintenance site visits, inspections, and repairs.

• Supply all materials and replacement parts required for monthly PM, including soaps, solutions, membranes, hoses, wands, salt, pump oil, and cell phone service for PLC monitoring.

• Scheduled Preventative Maintenance (PM) must be performed to manufacturer recommendations, ensuring the washrack operates safely and minimizing user disruptions.

• A written report detailing inspection findings, root causes, and actions taken/recommended is required after each site visit.

• Repairs made during scheduled PM are considered those consistent with normal usage, wear, and tear.

• Contractor shall develop and submit a PM schedule within 30 days of contract start.

• Respond to routine repair calls within 30 business days (troubleshooting via phone).

• Respond to emergency calls (unsafe conditions or complete shutdown) within 72 hours if notified before 9:00 a.m., or the following business day if notified after 9:00 a.m.

• Provide a minimum 1-year warranty for all parts and labor.

• Services to be performed at the permanent site of LRS Washrack, Davis-Monthan AFB (DMAFB), AZ.

• Washrack availability is Monday-Friday, 7:00 a.m. - 4:00 p.m., excluding Federal Holidays and DMAFB down days.

• Contractor must designate a primary Contract Manager (CM) with full authority.

• CM must be available within 2 days of notification for meetings.

• Contractor must contact LRS Ground Trans Support prior to arriving and departing DMAFB.

• A written report detailing service visit information (date/time, work performed, test results, equipment condition, parts replaced, warranty, technician signature, recommendations) is required before departing DMAFB.

• Contractor shall use only new, genuine replacement parts conforming to manufacturer specifications, or approved rebuilt assemblies/subassemblies.

• Contractor must comply with all applicable safety laws and regulations (OSHA).

• Contractor must provide all necessary safety equipment and clothing.

• HAZMAT must be approved by the Hazardous Materials Pharmacy (HAZMART) on DMAFB; MSDS must be submitted.

• Contractor personnel must be qualified and certified technicians.

• Contractor employees must safeguard Government property and comply with base traffic laws, security searches, and prohibitions on weapons.

• Contractor personnel must maintain a professional appearance and communication.

• Government will provide water, electricity, security/fire services, and access to maintenance records.

Solicitation / RFP / RFQ

This document is a combined synopsis/solicitation (RFQ FA487726QA054) for commercial items related to LRS Wash Rack Preventative Maintenance and Inspections. The U.S. Air Force intends to award a single firm-fixed-priced Indefinite Delivery, Indefinite Quantity (IDIQ) contract with a 5-year ordering period.

• Services must adhere to specifications in the Performance Work Statement (PWS) and meet all technical and pricing requirements.

• Specific CLIN structure and services are detailed in Attachment 2: Total Evaluated Price Matrix_FA487726QA054.

• Contract Type: Firm-fixed-priced IDIQ

• Period of Performance: 5-year ordering period, with specific ordering periods detailed from June 1, 2026, to May 30, 2031.

• FOB Type: Destination

• Place of Performance: Davis-Monthan AFB, Tucson AZ 85707

• Contract Financing: None provided by the USAF.

• Evaluation Basis: Lowest Price Technically Acceptable (LPTA).

• Technical Acceptability: Quotes must meet minimum requirements as specified in the PWS.

• Pricing: Evaluated after technical acceptability is confirmed. Award will be made to the lowest-priced technically acceptable offer.

• Submission Deadline: May 15, 2026, 4:00 PM Arizona Local Time.

• Submission Format: Quotes must be submitted using Attachment 2: Total Evaluated Price Matrix_FA487726QA054.

• Site Visit: Offered on May 4, 2026, at 10:00 AM. Interested vendors must email POCs by May 4, 2026, 2:00 PM Arizona local time to attend.

• Questions Due: May 6, 2026, 4:00 PM.

• Answers Provided: May 8, 2026, 4:00 PM.

• Set-Aside: Total Small Business Set-Aside.

• NAICS Code: 811310 with a small business size standard of $12.5M.

• Registration: Offerors must be registered in the System for Award Management (SAM) at www.sam.gov.

• The solicitation incorporates updated FAR provisions effective February 1, 2026, related to commercial items and services.

• Applicable Service Contract Act Wage Determination # 2015-5473 Rev 27 (or most current) applies.

• Offerors are responsible for reviewing the posting for any changes or amendments.

• The USAF reserves the right to cancel this RFQ at any time.

• Attachments include: PWS, Price Matrix, Provisions and Clauses, Wage Determination, and Contractor Environmental Guide.

Forms / Attachments / Pricing Sheets

This document lists "Clauses Incorporated by Reference" and "Clauses in Full Text" that are relevant to the SAM.gov opportunity. It serves as a reference for bidders to understand the contractual terms and conditions that will apply to any resulting contract.

• Clauses Incorporated by Reference: A comprehensive list of FAR and DFARS clauses, including their number, alternate/deviation number, year, and section. These clauses cover a wide range of topics such as Contracting Officer's Representative, compensation of former officials, safeguarding covered defense information, prohibitions on certain procurements, electronic payment submissions, transportation of supplies, and system for award management registration.
• Clauses in Full Text: Provides the complete text for specific clauses, including:
  • 252.204-7017: Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services-Representation.
  • 52.232-7006: Wide Area WorkFlow Payment Instructions.
  • 52.216-18: Ordering.
  • 52.216-19: Order Limitations.
  • 52.216-22: Indefinite Quantity.
  • 52.222-42: Statement of Equivalent Rates for Federal Hires.
  • 5352.201-9101: ACC Ombudsman.
  • 5352.223-9000: Elimination of Use of Class I Ozone Depleting Substances (ODS).
  • 5352.223-9001: Health and Safety on Government Installations.
  • 5352.242-9000: Contractor Access to the Department of the Air Force Installations.

Bidders must carefully review all listed clauses to understand their obligations, restrictions, and requirements. This includes, but is not limited to, compliance with cybersecurity regulations, payment procedures via WAWF, order limitations, and access requirements for government installations. The "Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services" clause, in particular, requires specific representation from offerors. Failure to comply with these clauses may impact proposal submission and contract performance.

Wage Determination

This document is a U.S. Department of Labor Wage Determination (No. 2015-5473, Revision No. 27) for the Service Contract Act, applicable to Arizona County of Pima. It lists various occupational codes and titles along with their corresponding minimum hourly wage rates and required fringe benefits.

• Occupational Wage Rates: Provides minimum wage rates for a wide range of occupations, from administrative support to technical and service roles.
• Fringe Benefits: Mandates specific fringe benefits for all listed occupations, including Health & Welfare at $5.55 per hour (or $222.00 per week / $962.00 per month).
• Executive Order 13706 (Paid Sick Leave): Federal contractors must provide 1 hour of paid sick leave for every 30 hours worked, up to 56 hours annually, for employees working on contracts awarded on or after January 1, 2017.
• Executive Order 13658 (Minimum Wage): For contracts awarded between January 1, 2015, and January 29, 2022 (and not renewed/extended after January 30, 2022), the minimum wage is $13.30 per hour (or the applicable wage determination rate, if higher) for 2025, subject to annual adjustments.
• Vacation and Holidays: Outlines requirements for paid vacation (2 weeks after 1 year, 3 weeks after 5 years, 4 weeks after 15 years) and a minimum of eleven paid holidays per year.
• Hazardous Pay Differential: Specifies an 8% differential for high-hazard work (ordnance, explosives) and a 4% differential for low-hazard work involving ordnance/explosives.
• Uniform Allowance: Details requirements for providing uniforms or reimbursing employees for their cost and maintenance ($3.35 per week for cleaning/maintenance, unless "wash and wear" materials are used).
• Conformance Process: Outlines the procedure for classifying and determining wage rates for service employees not listed in the wage determination.

This document is crucial for understanding the minimum labor costs associated with performing services under a federal contract in the specified area. Bidders must ensure their proposed wages and benefits meet or exceed these requirements to be compliant.

Other / Unclassified

This document is the "Contractor Environmental Guide" for Davis-Monthan Air Force Base (AFB), dated October 2021. It provides essential information to assist civilian contractors in complying with federal, state, and local environmental regulations while working on the installation. The guide outlines the 355th Civil Engineer Squadron's Environmental Management System (EMS) requirements and covers common environmental responsibilities and requirements for contractors.

This guide is crucial for any contractor performing work at Davis-Monthan AFB. It details:

• Obligations: Compliance with environmental regulations and the installation's EMS.
• Responsibilities: Environmental protection during construction, renovation, demolition, and maintenance.
• Specific Requirements: Procedures for handling hazardous materials, waste management (including C&D debris), spill response, dust control, and protection of cultural resources, native plants, birds, and wildlife.
• Training: Mandatory EMS Awareness Level Training for specific personnel.
• Reporting: Requirements for reporting spills, hazardous material usage, and waste disposal.
• Permits: Information on obtaining necessary permits, such as Air Quality Activity Permits and Dig Permits.
• Emergency Contacts: A comprehensive list of emergency and environmental points of contact.

Contractors must familiarize themselves with this guide to ensure compliance and avoid potential violations.

Form / Attachment / Pricing Sheet

This document is Attachment 2, the Total Evaluated Price (TEP) Matrix, for the LRS Wash Rack Maintenance and Inspection opportunity. It serves as a template for bidders to submit their pricing.

• Company Name: To be filled in by the offeror.
• CLINs: Includes CLIN 0001 (Monthly Inspection and Maintenance) and CLIN 0002 (Repair Labor and Parts).
• Pricing Structure: Requires unit price, quantity, and unit of measure for each CLIN across multiple ordering periods (June 1, 2026 - May 31, 2027; June 1, 2027 - May 31, 2028; June 1, 2028 - May 31, 2029; June 1, 2028 - May 31, 2030; June 1, 2029 - May 31, 2031).
• Instructions: Bidders must fill only the yellow cells, round prices to the nearest dollar, and ensure accuracy. Prices should reflect the FFP price to meet all requirements.

This TEP Matrix is a critical component of the quote submission. Bidders must accurately complete this form with their proposed pricing for all CLINs and ordering periods. The completed TEP will be included in the Price volume of the quote and is essential for proposal evaluation.