36C24426R0104 595-23-602 Pave and Modify Loop and Parking Phase 2 Construction- Lebanon VAMC

Amendment / Modification

This amendment extends the deadline for proposal submissions and attaches updated documents.

• The deadline for receipt of offers has been extended.

• Updated SOW and bid documents are attached.

• The proposal deadline is extended to June 17, 2026, at 11:00 AM EDT.

• Proposals must be emailed to Keneisha.Coleman@va.gov and Christopher.McDevitt@va.gov.

• Updated SOW and bid documents are provided.

Amendment / Modification

This amendment modifies the original Statement of Work for Project #595-23-602, "Pave and Modify Loop and Parking Phase II," to include additional demolition and paving work.

Key changes include:

• Removal of existing paving to full depth.

• Removal of concrete curbs and sidewalks as per revised drawings.

• Adjustment of valves, manhole lids, inlet tops, and metal lids to match finished grade.

• Conversion of all stormwater structures to Type "M" inlet drain boxes (as per Sheet CS502 detail 28), matching finished grade, with the area to be restored to lawn.

• The amendment specifies that the bid should cover all exterior work, utility installation, stormwater management, and temporary traffic control measures.

• Some tasks may require work outside of normal business hours (Monday-Friday 0730 to 1630) to minimize disruption to the medical center.

• The overall completion time remains within 365 calendar days from receipt of Notice to Proceed.

• The scope of work is expanded to include the additional demolition and paving described above.

• The project will now include major demolition of pavement, green spaces, curbs, stormwater management systems, electrical, and other utilities.

• Major reconstruction of roadways, curbs, stormwater, electrical, and signage is also included.

• Bidders are instructed to bid the price to complete all exterior work, installation of utilities, stormwater management, and temporary traffic control measures as modified by this amendment.

• The attached "595-23-602 Bid Plans-Revise" should be consulted for details.

Amendment / Modification

This amendment modifies Solicitation Number 36C24426R0104 for "Pave and Modify Loop and Parking Phase 2". Key changes include:

• Extension of the hour and date for receipt of offers to June 12, 2026, at 11:00 AM EDT.

• Inclusion of additional RFI (Request for Information) questions and related documents.

• Clarification that proposals should be emailed to both Keneisha.Coleman@va.gov and Christopher.McDevitt@va.gov.

• Proposal submission deadline.

• Solicitation content (due to added RFI questions and documents).

• The deadline for proposal submission has been extended to June 12, 2026, 11:00 AM EDT.

• Bidders must ensure their proposals are emailed to the specified addresses.

Questions & Answers / Clarifications

This document provides responses to vendor questions regarding the solicitation, clarifying specific information needed for proposal preparation.

• Geotechnical Information: Vendors inquired about missing geotechnical information referenced in RFI Responses #4 and #14. The government needs to provide this information, which was expected to be part of Amendment 2.
• Permit Application and Fees: Vendors requested the NPDES permit application and associated fee information, as stated in RFI Response #30. This information is needed for contractors to accurately include permit costs in their proposals.

This clarification is critical for bidders to accurately estimate costs related to geotechnical data and permit fees. The provision of this information is necessary for a complete and accurate proposal submission.

Form / Attachment / Pricing Sheet

This document is a Project Narrative for the Lebanon VA Medical Center, prepared by Acela Architects + Engineers, P.C. It details an Infiltration Investigation conducted by Earth Engineering Incorporated (EEI) for a parking expansion project at the Lebanon VAMC. The primary purpose of the investigation was to determine subsurface soil characteristics, depth to limiting zones, and in-situ infiltration rates at specific locations.

• Geology: Describes the site's underlying geology, including the Cambrian Period Richland, Millbach, and Snitz Creek Formations, noting their susceptibility to sinkhole formation due to their carbonate structure.
• Soil Types: Identifies the soil types at the infiltration locations as Clarksburg silt loam (CkA) and Duffield silt loam (DfB), detailing their characteristics, depth to restrictive features, and hydrologic properties.
• Exploratory Test Pits: Details the excavation of eight test pits (TP-101 through TP-108) to depths ranging from 4.0 to 6.5 feet to assess groundwater, soil types, and limiting zones. No groundwater or limiting zones were encountered within the tested depths.
• Infiltration Testing: Describes the Double Ring Infiltrometer (DRI) method used for infiltration testing at eight locations, with two tests per location. Results are summarized in Table II, showing raw and factored infiltration rates.
• Key Findings: EEI does not recommend infiltrating at this site due to the risk of sinkhole formation. If infiltration is required, contingencies for sinkhole remediation should be established. Infiltration basins should not be placed near structures or buildings. The document also notes that fine-grained soils are sensitive to compaction, which could negatively impact infiltration properties.

This document provides critical geotechnical information relevant to any construction or site development activities at the Lebanon VAMC, particularly concerning stormwater management and subsurface conditions. Bidders involved in site work, grading, or stormwater system design/installation should review this report to understand the soil properties, potential geological hazards (sinkholes), and recommended infiltration rates or limitations. It directly informs site suitability, design considerations, and potential risks associated with subsurface work.

Form / Attachment / Pricing Sheet

This document is Appendix D, the "PCSM Stormwater Report," which is an attachment to the "PAG-02 NPDES General Permit Coverage Approval" for the "Pave and Modify Loop Parking Phase 2" project. It is incorporated into the approval of coverage.

• The report is associated with the Erosion and Sediment Control (E&S) Plan and Post-Construction Stormwater Management (PCSM) Plan for the "Pave and Modify Loop Parking Phase 2" project.
• It includes plan drawings for both the E&S Plan and the PCSM Plan, dated January 18, 2024, and last revised August 1, 2025.

This document provides specific details about the stormwater management plans for the project. Bidders should review this report and associated plans to understand the project's stormwater control measures, which may be relevant to their understanding of the project's scope, environmental compliance, and potential site conditions.

Form / Attachment / Pricing Sheet

This document is an application form for Erosion and Sedimentation Pollution Control Plan Review and NPDES Permit Filing, provided by the Lebanon County Conservation District (LCCD).

• Project Information: Details about the project's land use, size, number of lots, and description.
• Applicant Information: Contact details for the company or individual applying.
• Designer Information: Contact details for the firm and plan preparer.
• Application for Review: Sections for both Erosion & Sediment (E&S) and National Pollutant Discharge Elimination System (NPDES) permits.
• Fees: Outlines fees for E&S District Review, Clean Water Fund, and PA DEP fees based on disturbed acreage.
• Statement of Policy: Details requirements for sites with 1.0 acre or greater disturbance, permit review timelines, and denial procedures.
• NPDES Permitting Process: Differentiates between General and Individual NPDES Permits based on watershed status and potential impacts.

This form is essential for any entity planning construction or land disturbance activities within the Lebanon County Conservation District's jurisdiction that may impact water quality. Bidders must complete this application and pay the associated fees to obtain the necessary permits before commencing work. It outlines the technical requirements, review processes, and financial obligations for compliance with environmental regulations.

Form / Attachment / Pricing Sheet

This document is a "Project Narrative" for the Lebanon VA Medical Center, prepared by Acela Architects + Engineers, PC. It serves as a comprehensive overview of the proposed improvements to the campus roadways and parking areas.

• Project Goal: To improve campus roadways and parking by expanding the Building 17 Parking Lot and rerouting the associated loop road.
• Authorization: Acela was authorized on May 10, 2024, to proceed with the design.
• Deliverables: Expansion of the parking lot at Building 17, rerouting of the loop road, identification of cost-saving opportunities, provision of bid deductions, and ensuring parking stalls are 20' in length.
• Document Status: 100% Bid Documents have been prepared based on design requirements from conceptual and subsequent review meetings.
• Studies Included: The narrative incorporates preliminary studies, design calculations, and other pertinent information, including:
  • Pavement Evaluation Report (Appendix A)
  • Pavement Core Sample Study (Appendix B)
  • Stormwater Analysis (Appendix D)
  • E&S Review (Appendix F)
  • Phasing during Construction
  • Subsurface Utility Investigation (Appendix C)
  • 100% Opinion of Probable Cost

This document provides essential background information for potential bidders by detailing the scope of the project, the existing conditions, and the various studies and analyses that have been conducted. It outlines the improvements to be made, which directly inform the requirements and expectations for any vendor responding to a solicitation for this project. The inclusion of appendices for pavement evaluation, stormwater analysis, and subsurface utilities gives bidders insight into the technical considerations and potential challenges.

Specifications

This document contains the specifications for the "Design – Pave and Modify Loop Parking Phase II" project located at the Lebanon VA Medical Center. It is presented as "100% Bid Documents" with a date of November 14, 2025. The specifications are divided into two books:

Book One of Two covers Special Sections, General Requirements, Existing Conditions, Concrete, Metals, and Specialties.

Book Two of Two covers Plumbing, Electrical, Earthwork, Exterior Improvements, Utilities, and Transportation.

Key sections include:

• Division 00 - Special Sections: Lists drawing sheets.
• Division 01 - General Requirements: Outlines general project requirements, safety, statement of bid items, and specifications/drawings for the contractor.
• Division 02 - Existing Conditions: Covers site surveys and demolition.
• Division 03 - Concrete: Details cast-in-place concrete requirements.
• Division 05 - Metals: Specifies metal fabrications.
• Division 22 - Plumbing: Includes common work results for plumbing and facility storm drainage.
• Division 26 - Electrical: Covers requirements for electrical installations, low-voltage power conductors and cables, grounding and bonding, raceway and boxes, underground electrical construction, exterior lighting, and lighting controls.
• Division 31 - Earthwork: Details excavation, dewatering, and grading.
• Division 32 - Exterior Improvements: Includes cement and concrete for exterior improvements, asphalt paving, pavement markings, and planting.
• Division 33 - Utilities: Covers storm sewer utilities.
• Division 34 - Transportation: Includes passive vehicle barriers.

This document serves as the comprehensive technical specification for bidders to understand the scope and requirements of the project.

Forms / Attachments / Pricing Sheets

This document contains the "List of Drawings" and detailed construction and engineering plans for the "Pave and Modify Loop Parking Phase II" project at the Lebanon VA Medical Center. It serves as an index for all architectural and engineering drawings and provides detailed plans for site preparation, paving, stormwater management, lighting, signage, and electrical systems.

• List of Drawings: Organized by discipline (General, Civil, Electrical), including sheet number, drawing number, sheet title, and total sheets.
• Site Plans (CP101-CP108): Depict existing and proposed site features, including roads, parking lots, sidewalks, lighting, signage, and underground utilities.
• Stormwater Management Plans (CP301-CP303): Detail the design and construction of infiltration basins, stormwater pipes, inlets, manholes, and spillways.
• Lighting Plans (ES101-ES104): Show proposed and existing lighting locations, photometric data, and electrical key notes.
• Signage Plans & Details (CS401-CS404): Illustrate proposed and relocated signage, including parking lot identification, wayfinding, and traffic control signs, along with mounting and foundation details.
• Construction Details (CS500-CS502): Provide specific construction methods and details for various site elements such as pavement, sidewalks, curbs, manholes, inlets, and electrical duct banks.
• Electrical Schedules (ES105): List lighting fixture specifications and provide panelboard schedules and wiring diagrams.
• Project Information: Includes project title ("Pave and Modify Loop Parking Phase II"), project number (595-23-602), and location (Lebanon VA Medical Center, 1700 S Lincoln Ave, Lebanon, PA 17042).
• Contact Directory: For the Contracting Officer and Civil Engineers.
• Approvals: Section with signatures and dates.

These documents are critical for bidders to understand the full scope of work, including site preparation, paving, stormwater infrastructure, lighting, signage, and electrical systems. They provide the technical specifications and design details necessary for accurate bidding and project execution, allowing potential bidders to quickly identify and access all relevant drawings for thorough review before submitting a bid.