36C25526P0163 PAR Bins System - Rolla CBOC
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
This is an Award Notice for the Department of Veterans Affairs (VA), specifically NCO 15, for the sole source procurement of a PAR Bins System for the Rolla Community-Based Outpatient Clinic (CBOC) in Rolla, MO. This weight-based inventory management system, featuring a direct VistA Generic Inventory Package (GIP) interface, is critical for EHRM compliance, real-time inventory data, and reducing stock-outs. The estimated total value of this Firm-Fixed-Price acquisition is $992,499.15.
Scope of Work
The procurement involves the acquisition of the proprietary PAR Bins Systems, including necessary equipment, software, installation services, and training. The core requirement is a weight-based inventory management system with a direct VistA GIP interface to ensure seamless integration with the VA's electronic health record system, provide accurate inventory tracking, and enhance operational efficiency at the Rolla CBOC. Estimated delivery is within 120 days of award, with installation and training to be completed by contract expiration.
Contract Details
- Type: Firm-Fixed-Price
- Estimated Value: $992,499.15
- Set-Aside: Not applicable (Sole Source). Market research, including a Sources Sought Notice (36C255-26-AP-1165), indicated no other vendors could provide a system with the required direct VistA GIP interface. No suitable SDVOSB or VOSB vendors were identified.
- Authority: Justified under FAR 12.102(b) Simplified Procedures for Certain Commercial Items, citing 41 U.S.C. § 1901, due to "Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements."
- Place of Performance: Rolla, MO 65401, United States.
Justification for Sole Source
Extensive market research confirmed that PAR Excellence Systems, Inc. is the sole designer, developer, manufacturer, and maintainer of the required system with its proprietary software and critical direct VistA GIP interface. Other weight-based inventory systems lack this essential integration, and the OEM no longer authorizes third-party distribution or service. The system's unique capabilities are vital for the VA's EHRM compliance and inventory management needs.