36C25626R0008 Renovate Sterile Processing Services (SPS)- Solicitation

Form / Attachment / Pricing Sheet

This document, "564-19-403 Project Specifications Volume 3.pdf", contains project specifications for the renovation of SPS, specifically for Divisions 28-48. It is Volume 3 of 3.

• The document is a project specification, detailing technical requirements for the renovation of SPS.
• It covers Divisions 28 through 48.
• It is designated as Volume 3 of 3.
• The issue date for the bid documents is February 6, 2026.
• The project is for AE Design Services for the Renovation of SPS.
• The project is located at the Veterans Healthcare System of the Ozarks in Fayetteville, AR.

This document provides critical technical details and scope for potential bidders to understand the specific requirements and extent of the renovation project. Bidders must review these specifications to accurately assess the project's scope, prepare their proposals, and determine their capability to meet the stated requirements.

Statement of Work (SOW) / Performance Work Statement (PWS)

This Statement of Work (SOW) outlines the requirements for renovating the current Sterile Processing Service (SPS) located in Building 01 at the Veterans' Health Care System of the Ozarks (VHSO) in Fayetteville, Arkansas.

• The Contractor must furnish all management, supervision, labor, material, equipment, tools, supplies, consumables, parts, and related services for the renovation.

• The project is a turn-key operation, requiring the Contractor to provide complete and working systems.

• Electronic Portable Document Format (pdf) copies of drawings and specifications will be furnished by the VA upon written request. Hard copies are the Contractor's responsibility and expense.

• The Contractor is responsible for verifying existing and new dimensions, locations, and quantities.

• Period of Performance: Seven Hundred Twenty (720) calendar days.

• Location: VHSO Main Campus, 1100 N. College Avenue, Fayetteville, AR 72703.

• Safety: Contractor's highest priority, must comply with Federal, State, Local OSHA codes, latest editions of NEC and NFPA 70E, and specific safety requirements. Required safety items and Personal Protective Equipment (PPE) must be furnished and worn.

• Security: Contractor must coordinate with VA Police and COR for access, identification (VHSO issued badge), and adherence to the security management program. Lost badges incur a $100 fee.

• Work Hours: Regular business hours are 0600-1800, Monday-Friday, excluding Federal holidays. Extended hours or weekend work may be required for coordination and must be at no additional cost to the government.

• Utilities: Contractor must not leave utilities unattended without COR approval. If a system is non-functional at the end of a work period, it must be restored or a watch furnished at the Contractor's expense.

• Coordination: Noise, hot work, utility interruptions, and fume-producing activities require coordination and written approval from the COR at least seven (7) business days in advance.

• Disposal: Construction debris must be disposed of daily in Contractor-supplied containers, not in VHSO dumpsters. Disposal must comply with all applicable laws and regulations. Hazardous waste documentation is required.

• Records Management: Contractor must comply with all applicable records management laws and regulations, including NARA policies and the Privacy Act. All data created for Government use is considered a Federal record. Unauthorized destruction or disclosure of records is prohibited and subject to penalties. Contractor must notify the CO of any inadvertent disclosures. All deliverables are property of the U.S. Government. Contractor employees must complete records management training.

• Certification and Accreditation (C&A): Not required for this project.

• Warranty: One (1) year workmanship warranty after COR acceptance, plus a minimum one (1) year parts and labor warranty on equipment, components, and materials, plus manufacturer's warranty.

Specification

This document specifies the requirements for furnishing and installing a Reverse Osmosis (RO) water treatment system and associated pretreatment system. The system must be AAMI/ANSI ST108-compliant and include pre-filters, a product storage tank, and all necessary devices for full operation.

• System Components: Includes feed water booster pump (if needed), pre-filter, activated carbon filter, cartridge final filter, RO, Deionization (DI), product storage tank, distribution pump, UV light system, Endotoxin Filter, and controls.

• Performance: Membrane reject ratio of 98% minimum, product TDS of 2% maximum of input TDS. Capture rate of 75% minimum, with a maximum of 25% water to drain.

• Materials: Specific requirements for RO membrane elements (thin-film composite), RO element housings (Type 304 stainless steel or FRP), high-pressure pumps and motors, valves (stainless steel, PVC), and piping (PVC, polyethylene, stainless steel).

• Controls: Electronic PLC or DDC controller for automatic operation, including autoflush, warning alarms (low quality product, low feed pressure, high feed temperature), automatic shutdowns, and status indicators.

• Instrumentation: Digital flow indicators, pressure gauges, and conductivity indicators for product quality monitoring.

• Assembly: RO machine built on a skid and frame, shipped fully assembled and tested. Reassembly and testing by a factory authorized representative if disassembled on-site.

• Submittals: Manufacturer's literature, data, catalog cuts, performance data, piping details, detailed layout drawings, System Readiness Checklist, training plans, pre- and post-installation water quality testing results.

• Quality Assurance: Manufacturer must have at least ten years of experience in RO systems. Installer must have a minimum of three years of documented experience and manufacturer approval. Bio-based materials are to be utilized when possible.

• As-Built Documentation: Updated manufacturer's literature, operation and maintenance data (electronic format), and as-built drawings in AutoCAD version 2025.

• Testing: Includes startup, testing in the presence of the COR, flushing and disinfecting in accordance with AWWA C651, and commissioning documentation.

• Training: Four hours of instruction by a manufacturer's technical representative for VA personnel.

• The document specifies requirements for a system designed and furnished by a single vendor meeting stringent healthcare standards (ANSI/AAMI ST108:2023).

• Not specified in this document.

• Applicable publications from ASME, ASTM, AWWA, NEMA, NFPA, and FDA are referenced.

• Bio-based materials are encouraged where possible.

• Products designated by the USDA's Bio-Preferred Program should meet or exceed recommendations.

Specifications / Project Specifications

This document, "564-19-403 Project Specifications Volume 1.pdf", contains the project specifications for the "AE Design Services for the Renovation of SPS" project at the Department of Veterans Affairs, Veterans Healthcare System of the Ozarks in Fayetteville, AR. It is Volume 1 of 3 and covers Divisions 00 through 09. The issue date for these bid documents is February 6, 2026.

• Division 00 - Special Sections: Includes Project Seals Page and List of Drawing Sheets.
• Division 01 - General Requirements: Outlines general project requirements, schedules, shop drawings, samples, safety, construction security, and site logistics.
• Divisions 02-09: Detail specific technical requirements for existing conditions, concrete, masonry, metals, wood, plastics, composites, thermal and moisture protection, openings, finishes, and specialties.

This document is crucial for potential bidders as it outlines the comprehensive technical requirements, scope of work, and specifications for the AE Design Services for the Renovation of SPS project. It details the expected deliverables, performance standards, and compliance obligations, enabling vendors to assess their capability and formulate accurate proposals.

Form / Attachment / Pricing Sheet

This document is Standard Form 24 (Rev. 10/2023), a Bid Bond. It is used when a bid guaranty is required for a government contract opportunity. The form is used to bind the Principal (the bidder) and the Surety(ies) to the United States Government.

• Principal Information: Legal name and business address of the bidder.

• Surety Information: Name and business address of the surety or sureties providing the bond.

• Penal Sum of Bond: Specifies the amount of the bond, which can be a percentage of the bid price or a fixed dollar amount.

• Bid Identification: Details such as Bid Date and Invitation Number.

• Obligation: Outlines the conditions under which the bond is void, typically upon the Principal executing further contractual documents and providing required bonds after bid acceptance.

• Signatures and Seals: Requires signatures and seals from the Principal and Surety(ies).

• The Principal must provide their full legal name and business address.

• An authorized person must sign the bond.

• If multiple corporate sureties are involved, their details must be listed.

• Corporations executing the bond must affix their corporate seals.

• The bond may express the penal sum as a percentage of the bid price, with a stated maximum dollar limitation.

• Corporations acting as sureties must be on the Department of the Treasury's list of approved sureties.

This form is essential for bidders who are required to submit a bid bond as part of their proposal. It outlines the financial commitment and obligations of both the bidder (Principal) and their surety in the event of bid acceptance. Bidders must ensure this form is completed accurately and submitted as required by the solicitation to be considered responsive.

Other / Unclassified

This document is a General Decision Number (GDN) for wage determinations applicable to building construction projects in Washington County, Arkansas. It supersedes a previous decision (AR20250035) and provides prevailing wage rates and fringe benefits for various construction trades, including Boilermaker, Carpenter, Painter, Pipefitter, Bricklayer, Cement Mason/Concrete Finisher, Electrician, Insulator, Ironworker, Laborer (various types), Operator (various types), Plumber, Roofer, Sheet Metal Worker, and Welder. The decision is dated 01/02/2026.

It also includes notes regarding Executive Order (EO) 13706 (Establishing Paid Sick Leave for Federal Contractors) and EO 13658 (Establishing a Minimum Wage for Federal Contractors), outlining their applicability and requirements for covered contracts awarded on or after specific dates. Information on how to interpret the rate identifiers (Union Rate, Union Average Rate, Survey Rate, State Adopted Rate) and the process for appealing wage determinations is also provided.

This document is crucial for bidders on federal construction projects in the specified area. It establishes the minimum wage rates and fringe benefits that must be paid to laborers and mechanics employed on such projects. Bidders must review these rates to accurately estimate labor costs for their proposals and ensure compliance with federal labor standards. The inclusion of information on paid sick leave and minimum wage requirements under relevant Executive Orders also informs bidders of additional contractual obligations.

Statement of Work (SOW)

To provide a fully functioning and complete AAMI/ANSI ST108 compliant water treatment system at the Veterans' Health Care System of the Ozarks (VHSO) in Fayetteville, Arkansas.

• Furnish all installation, labor, equipment, materials, testing, inspection, certificates, project management, submittals, drawings, programming, training, warranty, and closeout documents.

• The system must include, but not be limited to, a feed water booster pump (if needed), Prefilter, Activated Carbon Filter, Cartridge final filter, Reversed Osmosis, Deionization (DI), Product storage tank, Distribution pump, UV light system, Endotoxin Filter, Controls, and all necessary devices for a fully operational system.

• RO system operation shall be controlled by the water level in the product storage tank.

• System must be tied into the existing critical water loop with sample ports for loop in and loop out.

• All equipment monitoring and alarms must be tied into the facilities existing Building Automation System (BAS).

• Water quality sensors must integrate into the existing BAS.

• Include all remote audible/visual alarms required in the processing space.

• Provide equipment pads and insulation for equipment, tanks, and piping as required.

• Perform all necessary calculations for equipment sizing and capacities.

• The system must fit within the designated water treatment room (New construction Rm 212).

• System must include water softening for all water serving as utility water and critical water.

• Provide a sequence of operations for new equipment and a points list.

• Responsible for commissioning, initial startup, flushing, and system testing in accordance with AAMI/ANSI ST108.

• Provide all labor and material for a complete installation.

• Must meet AAMI/ANSI ST108 standards and all VA standards and requirements.

• Must provide all alarms listed in the VA Plumbing Design Manual in addition to AAMI/ANSI ST108 required alarms.

• Project located on the VHSO Main Campus, 1100 N. College Avenue, Fayetteville, AR 72703.

• Contractor is responsible for verifying existing and new dimensions, calculations, locations, and quantities.

• Electronic Portable Document Format (pdf) copies of specifications will be furnished by VA upon written request to the Contracting Officer (CO). Hard copies are the Contractor's responsibility and expense.

• Vendor will need to be on-site for testing and commissioning and sign off on the system.

• Contractor is responsible for verifying all operational information with the SPS department Chief prior to producing shop drawings for review.

• Basis of Design: Evoqua VSPD50 System.

• DI/RO WATER: Rinse sinks (4) critical water, Ultrasonics (2), Washer disinfectors (2)

• UTILITY WATER: Manual clean and scope sinks (4), Endoscope reprocessor medivators (3), Manual cart washer (1), Automatic cart washer (1)

Form / Attachment / Pricing Sheet

This document is a detail drawing for a Reverse Osmosis (RO) package. It provides a schematic of the system's components and layout, including piping, tanks, filters, and control elements.

• Components: Includes RO unit, buffer tank, water softeners (duplex), carbon filters, UV disinfection, endotoxin filter, and associated piping.
• Controls: Highlights high and low-level alarms, conductivity meter, and thermostatic mixing valve.
• Notes: Specifies requirements for alarms, test ports, tank sizing, spare pumps, system exposure, and spray arms. It also mentions the potential for DI tanks if water quality requires it.

This drawing is crucial for bidders to understand the technical specifications and physical configuration of the RO system being procured. It informs requirements for installation, integration, and potential maintenance. Bidders should pay close attention to the notes section for specific operational and equipment requirements.

Form / Attachment / Pricing Sheet

This document provides project specifications for "Signage" (Section 10 14 00), detailing requirements for interior and exterior signage, including room numbers, directional signs, code-required signs, and temporary signs. It also specifies requirements for lighted EXIT signs.

• Description: Covers interior and exterior signage, including room identification, directional, code-required, and temporary signs.
• Related Work: References electrical work (Division 26) for lighted EXIT signs.
• Quality Assurance: Requires signage to be the product of a single manufacturer with at least three years of experience and installers with a minimum of three years of experience.
• Submittals: Requires submittal of sign samples (panels, frames, letters, symbols, colors), manufacturer's literature (anchorage methods, specifications, maintenance instructions), sign location plans, shop drawings (scaled for manufacture and fabrication), and full-size layout patterns for dimensional letters.
• Delivery and Storage: Materials to be delivered in original sealed containers, protected from damage, and stored in dry conditions.
• Warranty: Construction warranty to comply with FAR clause 52.246-21.
• Applicable Publications: References standards from AAMA, ANSI, and ASTM.
• Products: Specifies materials for interior and exterior signage, including aluminum, cast acrylic sheet, polycarbonate, and vinyl. Details typography, letter spacing, and arrow requirements.
• Fabrication: Outlines requirements for expansion and contraction allowances, forming to shapes, joint construction, and finishing.
• Installation: Specifies locating signs as shown on construction documents, conforming to VA Signage Design Guide, and correcting any damage to utilities during installation.

This document is crucial for bidders to understand the specific requirements for all signage within the project. It details material specifications, quality assurance, submittal procedures, delivery, and installation requirements. Bidders must pay close attention to the VA Signage Design Guide and the Sign Message Schedule for accurate production and installation. The document also outlines specific requirements for typography, letter spacing, and arrow design, which are critical for compliance.

Form / Attachment / Pricing Sheet

This document contains detailed project drawings, specifically Volume 2, for the "Renovate SPS" project at the Fayetteville VA Medical Center (Project Number: 564-19-403). It includes plumbing, electrical, and mechanical demolition and installation plans, as well as specific layouts and details for Sterile Processing Department (SPD) equipment.

• Plumbing: Site plans, demolition plans (various floors), domestic water, sanitary sewer, compressed air plans, mechanical plans (pre-tab, demolition, piping, airflow), and various detail sheets. Includes schedules for plumbing fixtures, pumps, compressors, and notes.
• Electrical: Demolition plans (floors, roof), lighting plans (floors, roof, mobile SPS), power plans (basement to roof, Buildings 26 & 29), electrical details (mounting, nameplates, wiring, penetrations), and one-line diagrams for building and temporary power.
• STERIS Equipment: Layouts, floor sink locations, wall opening elevations, and detergent dosing system connection plans for the Sterile Processing Department (SPD).
• General Project Info: Veterans Health Administration, Fayetteville VA Medical Center, 1100 North College Avenue, Fayetteville, AR 72703.
• Other Drawings: Floor plans for sterile processing areas, equipment schedules, utility connections for mobile units, electrical panel schedules, elevations of mobile units, room pressure diagrams, and water treatment system configuration.

These drawings are critical for bidders to understand the existing conditions, proposed demolition, new installation requirements, specific equipment details, and utility connections for the plumbing, electrical, and mechanical systems within the "Renovate SPS" project. They provide the detailed visual and technical scope necessary for accurate bidding, project execution planning, and compliance with VA standards.

Form / Attachment / Pricing Sheet

This document contains "Project Drawings Volume 1" for the "Renovate SPS" project at the Fayetteville VA Medical Center. It serves as a comprehensive visual guide for the construction and renovation work, detailing architectural and structural aspects, site plans, and various building systems.

• Index of Drawings: Lists all drawings within Volume 1.
• Site & Campus Maps: Locates the project within the VA Medical Center campus.
• Project Description: Outlines the scope of the renovation.
• Coordination Drawings: Details inter-trade coordination requirements.
• Demolition Plans: Indicates areas for removal across multiple floors (basement, first, second, third, penthouse, roof) and the "Mobile SPS Complex."
• New Construction Plans: Shows proposed layouts for basement, first, second, third floors, and penthouse.
• Reflected Ceiling Plans: Details existing and new ceiling work, including lighting, diffusers, speakers, and access panels.
• Framing Plans: Illustrates structural framing for upper levels and the roof.
• Exterior & Interior Elevations: Provides views of the "Mobile SPS Complex" exterior and detailed interior spaces.
• Building & Wall Sections: Offers cross-sections and specific construction details for various building elements.
• Fire Alarm & Protection Plans: Outlines fire alarm device layouts and sprinkler system plans.
• Site Plan: Details new site construction, including generator placement and temporary facilities.
• Utility Plans: Shows existing and proposed utility layouts.
• Structural Notes & Foundation Plan: Provides structural design criteria and foundation details.
• Interior Finish Schedules: Lists room-specific finishes.
• Equipment Schedules: Details architectural, modular casework, furniture, medical, and specialty equipment.
• Legends and Symbols: Keys for architectural, fire alarm, fire protection, and material symbols.
• Accessibility Legend: Details accessibility requirements.
• Life Safety Plans: Illustrates fire safety measures and egress routes.
• Phasing Plans: Outlines the project's phased construction schedule.
• Hazardous Abatement Plans: Identifies asbestos-containing materials.

These drawings are critical for bidders to understand the full scope, technical requirements, site conditions, phasing, and specific design details of the "Renovate SPS" project. They are essential for developing accurate bids, understanding construction methodologies, identifying coordination needs, and ensuring compliance with specified materials and systems.

Solicitation / RFP / RFQ

This solicitation is for the renovation of the Sterile Processing Service (SPS) at the Veterans' Health Care System of the Ozarks (VHSO) in Fayetteville, Arkansas. The estimated magnitude of construction is between $20,000,000.00 and $50,000,000.00.

• Renovation of Sterile Processing Service (SPS) at VHSO.

• Adherence to the attached US Department of Labor Wage Determinations AR20250035 (Davis-Bacon Act).

• Provision of Bid Bond, Payment Bond, and Performance Bonds are required.

• Contract Type: Firm-Fixed-Price.

• Period of Performance: 720 calendar days for the base renovation (Line Item 1). An additional 18 months/540 days for the lease of a trailer (Line Item 2).

• Magnitude: $20,000,000.00 - $50,000,000.00.

• Proposal Submission Deadline: Inquiries due by 4/08/2026 at 12:00 CDT. RFIs to be emailed to madeline.allison@va.gov. Proposals are due by 10:00 AM local time on 04-24-2026.

• Submission Method: Electronic via email to madeline.allison@va.gov. Faxed submissions are not accepted.

• Evaluation Criteria: Past Performance is significantly more important than price (Past Performance-Price Tradeoff). The award will be made to the offeror presenting the best value.

• Key Deadlines: Solicitation inquiries deadline: 4/08/2026. Proposal submission deadline: 04-24-2026.

• This is a total Service-Disabled Veteran-Owned Small Business (SDVOSB) set-aside competitive procurement.

• Offerors must be certified by the SBA with the assigned NAICS code (236220, with a $45 Million size standard) at the time of offer and contract award.

• Registration in SAM.gov is also required.

• Site visit information is available; contact madeline.allison@va.gov for details.

• The solicitation includes numerous FAR and VAAR clauses covering various aspects of construction, compliance, and reporting.

Solicitation / RFP / RFQ

This is a Pre-Solicitation Notice for a requirement titled "Renovate Sterile Processing Service (SPS)" at the Veterans' Health Care System of the Ozarks (VHSO) in Fayetteville, Arkansas. The project involves general construction, civil, structural, fire protection, plumbing, mechanical, electrical, security, electronics, demolition, and other related items to renovate the SPS. The contract will also include leasing a temporary SPS Trailer to maintain hospital operations during the project. This acquisition is a 100% Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside.

• Renovation of the Sterile Processing Service (SPS).

• Furnishing all supervision, labor, material, tools, and equipment.

• Leasing a temporary SPS Trailer.

• Work includes general construction, civil, structural, fire protection, plumbing, mechanical, electrical, security, electronics, and demolition.

• Contract Type: Firm-Fixed Price.

• Period of Performance: 720 calendar days from the Notice to Proceed.

• Estimated Magnitude: Between $20,000,000 and $50,000,000.

• Proposal Acceptance Period: 90 days.

• Bonds: A bid bond is required with the proposal. Performance and Payment bonds will be required from the awardee.

• The solicitation will be issued as a Request for Proposals (RFP).

• Solicitation documents, including specifications and drawings, will be available electronically on or about March 25, 2026.

• Interested parties are strongly encouraged to register to receive notifications of actions, including the posting of the solicitation and any amendments.

• Offerors are advised to check the site frequently for amendments.

• This opportunity is available ONLY to Service-Disabled Veteran-Owned Small Businesses (SDVOSBs).

• At least 15 percent of the contract performance cost for personnel must be spent on the concern's employees or employees of other eligible SDVOSB concerns.

• NAICS Code: 236220 (Construction of Other Nonresidential Buildings).

• Small Business Size Standard: $45 million in average annual receipts for the past three (3) years.

• Offerors must be registered with SBA VetCert at Veteran Small Business Certification (sba.gov) and in the System for Award Management (SAM) database (www.sam.gov).

• Offerors must have completed online Representations and Certifications prior to the solicitation due date.

• This is a Pre-Solicitation Notice. Questions will be accepted only after the solicitation has been published.

• Hard copies of the solicitation will not be mailed.