38--NOTICE OF INTENT TO AWARD A SOLE SOURCE CONTRACT 13¿ Road Groomer for Cheyenne
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Bureau of Indian Affairs (BIA), on behalf of the Cheyenne River Agency (CRA), has issued a Special Notice indicating its intent to award a sole source, firm-fixed-price contract to Road Groom Manufacturing LLC for a 13' Road Groomer. This procurement is for maintaining over 300 miles of gravel roads. Firms believing they can meet the requirement should submit a capability statement and pricing by June 22, 2026.
Purpose & Justification
The Cheyenne River Agency requires a 13' Road Groomer to effectively maintain its extensive network of over 300 miles of gravel roads, utilizing Non-CDL licensed personnel. Road Groom Manufacturing LLC is identified as the only manufacturer capable of providing Road Groomers that can be operated using either a 4WD 3/4 pickup or a tractor. This unique versatility is critical for agencies with limited access to heavy equipment or CDL-trained operators, making Road Groom Manufacturing LLC the only responsible source that can satisfy the agency's specific requirements.
Contract Details
- Type: Firm-Fixed-Price
- Authority: FAR 6.103-1 and 41 U.S.C. 1901
- NAICS Code: 333120 Construction Machinery Manufacturing
- Set-Aside: None (Sole Source)
Submission & Inquiry
This is not a request for competitive proposals, and no solicitation is available. Technical questions regarding this requirement will not be answered. However, firms that believe BIA should not pursue this sole source procurement are invited to submit a capability statement and pricing information.
- Submission Deadline: 12:00 pm Pacific Time, June 22, 2026
- Contact: Brian Roberts, Contracting Officer, via email at brian.roberts@bia.gov