4110--Commercial Roll in Freezers
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA) is conducting market research through a Sources Sought Synopsis to identify qualified vendors capable of providing two (2) commercial roll-in freezers. These freezers are needed to effectively store patient food items in a safe and sanitary manner. Responses are due by April 22, 2026, at 8:00 AM CST.
Scope of Work
The VA requires two commercial roll-in freezers with specific technical parameters. Key specifications include:
- Capacity: 38.2-cu.-ft.
- Temperature Range: 0-5 degrees F
- Construction: One section, stainless steel
- Door Features: 1 self-closing and stay-open door (at 120 degrees), full-size lockable door, EZ-Clean door gasket, fits 72-in.-high rack, heated perimeter, automatic LED lights.
- Warranty: 6-year Parts & Labor; 7-year Compressor.
- Preferred Model: Traulsen Model No. RIF132HUT-FHS or equal. The freezers are to be delivered to the OBVAMC Warehouse at 510 E STONER, Shreveport, LA. The anticipated performance period is one month, from August 31, 2026, to September 29, 2026.
Contract & Timeline
- Type: Sources Sought Synopsis (Special Notice)
- NAICS: 333415 (Air-Conditioning and Warm Air Heating Equipment and Commercial and Industrial Refrigeration Equipment Manufacturing) with a 1,250-employee size standard.
- Response Due: April 22, 2026, 8:00 AM CST
- Published: April 15, 2026
Submission Requirements
Interested vendors must email their response to marcus.sidney@va.gov with "Roll-in Freezers" in the subject line. The submission must include:
- Statement of Capability: A brief (5 pages or less) statement detailing the firm's ability to provide the specified freezers, including experience with similar requirements for government or private medical facilities. An authorized letter to perform services/supplies must be included.
- Business Size and Socio-Economic Status: Indicate classification (SDVOSB/VOSB, Hubzone, 8(a), small, small disadvantaged, woman-owned, or large business). Provide the firm's UEI number and confirm registration status with SAM.gov and VetCert (if applicable for SDVOSB/VOSB).
- GSA Contract Number: If applicable.
Eligibility & Notes
This is a market survey to identify potential qualified sources, including various small business classifications. While no set-aside is specified for this Sources Sought, future solicitations will require contractors to be registered in SAM.gov. For SDVOSB/VOSB awards, contractors must be VetCert registered/certified by the SBA. This notice is for information and planning purposes only and does not constitute a solicitation or a binding contract. Responders are responsible for all associated expenses. A future solicitation, if issued, will be announced separately.