4110--Pharmacy Refrigerators for the TVHS VA Medical Center (Nashville Campus)

Solicitation / RFP / RFQ

This solicitation (RFQ) is for the procurement of pharmacy-grade refrigerators for medication storage at various clinics within the Tennessee Valley VA Healthcare System, Nashville Campus. The government is seeking to purchase 3 single door, minimum 12 cu ft left-swing refrigerators and 1 single door, minimum 20 cu ft right-swing refrigerator.

• Refrigerators:

  • Single door, glass, pharmacy-grade rating.
  • Left-swing (3 units): Minimum 12 cu ft, external dimensions not to exceed 30.5" Deep, 24" Width, 73" Height; internal dimensions at least 21.8" Deep, 20" Width, 52" Height.
  • Right-swing (1 unit): Minimum 20 cu ft, external dimensions not to exceed 36.5" Deep, 29.75" Width, 80" Height; internal dimensions at least 21.8" Deep, 20" Width, 52" Height.
  • Must fit through standard doors (Max 34" Width, 83" Height).
  • Alternate door swing configuration capability.
  • Waist-high door lock.
  • At least 5 pull-out basket shelves for medication/vaccine access.
  • Maintain temperature of 2-8 degrees Celsius (36-46 degrees Fahrenheit) 24/7.
  • Audible alarm for temperature alerts.
  • LCD screen displaying temperature graphs, highs, lows, and settings.
  • NEMA 5-15 plug, less than 120V, 15 Amps or less.
  • Energy efficient.
  • Manufacturer's warranty of 1-2 years preferred.

• Salient Characteristics: Detailed in Section B.4, including specific temperature maintenance, alarm systems, and LCD display requirements.

• Contract Type: Purchase Order (implied by RFQ process).

• Period of Performance: Base period from 04-14-2026 to 08-31-2026.

• Estimated Value: Not explicitly stated.

• Questions Due: 04/09/2026 by 10:00 AM CST via email to delaney.dickey@va.gov.

• Offers Due: 04/13/2026 by 12:00 PM CST via email to delaney.dickey@va.gov.

• Submission Format: Electronic via email, attachments readable in MS Office or Adobe PDF, email size limit 5MB.

• Evaluation Factors: Technical/Quality, Pricing, and Delivery Date. Award will be made to the responsible quoter whose offer is most advantageous to the Government.

• Required Information: Pricing information, Technical Capability statement (max 5 pages), Delivery date, and Verified Small Business status.

• This requirement is a small business set-aside.

• Offerors must be registered in SAM.gov.

• All quoted items must meet the salient characteristics listed in Section B.4.

• FAR 52.212-1, 52.212-3, and 52.212-5 are attached. FAR 52.212-2 is also included for evaluation criteria.

Solicitation / RFP / RFQ

This is a Request for Quotations (RFQ) for Pharmacy Refrigerators for the TVHS VA Medical Center, Nashville Campus. The solicitation number is 36C24926Q0181.

• The primary requirement is for Pharmacy Refrigerators.

• Further details on specific requirements are available in the attached RFQ document and related attachments.

• Not specified in the provided text.

• Response Date/Time: April 13, 2026, 12:00 PM Central Time, Chicago, USA.

• Instructions for submission and evaluation criteria are detailed in the attached RFQ document.

• This opportunity is set aside by the SBA (Small Business Administration).

• The contracting office is located in Murfreesboro, TN (ZIP Code 37129).

• The Place of Performance is the TVHS VA Medical Center, Nashville Campus, Nashville, TN (ZIP Code 37129).

• The Product/Service Code is 4110 and the NAICS Code is 333415.

• The Contracting Officer is Delaney Dickey (delaney.dickey@va.gov).

• Additional relevant documents include: P03 - FSS LSJ - Pharmacy Refrigerators.

Solicitation / RFP / RFQ

This document is a Justification for Limiting Sources (LSJ) for the Department of Veterans Affairs, Network/Program Contracting Office NCO9. It details the need for four pharmaceutical storage refrigerators to support new activations in the TVHS catchment area, specifically for additional Community Based Outpatient Clinics (CBOCs).

• Four pharmaceutical storage refrigerators (TSX2305PA, TSC REF PHARM 23CF 120V/60HZ, and one TSX1205PA).

• High-performance refrigerators and freezers with features for sample protection, sustainability, and compliance with the U.S. Environmental Protection Agency's Significant New Alternatives Policy (SNAP).

• Pharmacy-Grade rating for medication storage.

• Must fit through pharmacy entry doors (max 34" Width, 83" Height).

• Must maintain a temperature of 2-8 degrees Celsius (36-46 degrees Fahrenheit) 24/7 for approximately 10-15 years.

• Audible alarm for out-of-temperature alerts.

• LCD screen for temperature logs/graphs.

• NEMA 5-15 plug, less than 120V, and 15 Amps or less.

• Energy efficient.

• Ideally a 1-2 year manufacturer's warranty.

• Estimated value: $26,045.96.

• Order against FSS Contract Number.

• The document references a similar requirement awarded in FY2025 (Contract #36C24925F0274) which was competed as a small business set-aside.

• This is a justification for limiting sources, indicating a brand name requirement. The RFQ will be posted on e-Buy.

• The justification cites "Items peculiar to one manufacturer" as the authority for limiting sources, due to specific external dimensions and specifications required for safe storage of pharmaceutical products without temperature excursions.

• The authority cited is FAR 8.405-6.

• The requirement is for a brand name item. The estimated value exceeds $25,000.