4540--Base plus 4 options Municipal Solid Waste
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), Network Contracting Office (NCO) 9, is conducting market research via a Sources Sought Notice (SSN) to identify qualified sources for Municipal Solid Waste Removal/disposal services for the Mountain Home VA Medical Center, specifically at the Louisville VA Medical Center, KY. This effort aims to determine the appropriate procurement method, which may include set-asides for various small business categories. Responses are due by June 19, 2026, at 08:00 CDT.
Scope of Work
The contractor will be responsible for providing all personnel, labor, equipment, tools, materials, vehicles, supervision, applicable licenses, and permits necessary for solid waste removal and disposal. Key requirements include:
- Servicing a 42 cubic yard Government-Owned compactor container located behind Building 1.
- Performing pickups twice a week (Monday and Thursday) between 3:00 am and 7:30 am EST.
- Ensuring no pickups on weekends or federal holidays, with rescheduling for holidays.
- Rotating a second government-owned container on-site to prevent service interruptions.
- Managing approximately 42 tons of waste removal per month.
- Covering all landfill fees, fuel, and rental charges for units.
- Maintaining cleanliness around the dumpster after each pickup, including potential annual pressure washing.
Contract & Timeline
- Type: Sources Sought Notice (Market Research)
- Anticipated Contract Type: Firm-Fixed Price (Base Year + 4 Option Years)
- Period of Performance: Base Year: October 1, 2026 – September 30, 2027, with four subsequent option years extending through September 30, 2031.
- Set-Aside: To be determined based on market research; potential for SDVOSB, VOSB, Small Business, Full & Open Competition, or Sole Source.
- Response Due: June 19, 2026, 08:00 CDT
- Published: June 11, 2026
Submission Requirements
Interested parties must submit a response not exceeding 10 pages, electronically in Microsoft Word or Adobe PDF format, to Phon.phasavath@va.gov. Submissions should include:
- Organization name, address, point of contact, email, website, and telephone number.
- Business size (e.g., small, SDVOSB, VOSB, large), CAGE Code, and Unique Entity Identification (UEI) Number.
- Confirmation of business type under NAICS 562111 (size standard $47 million) or rationale for an alternative NAICS.
- Tailored capability statements addressing the requirements.
- Information on any other companies owned by the same owners and details on potential Joint Ventures.
- SDVOSB and VOSB respondents must be registered with the U.S. Small Business Administration (SBA) at veterans.certify.sba.gov.
Additional Notes
This is a Sources Sought Notice for market research only and does not constitute a solicitation. The government will not pay for information submitted and is not obligated to award a contract. Interested parties must be registered in the System for Award Management (SAM) at www.sam.gov. No proprietary, classified, confidential, or sensitive information should be included in responses. Telephone inquiries will not be accepted.