RFP 462624 - Power Control & Regulating System for AGS Motor Generator Set (Cycloconverter)

Questions & Answers / Clarifications

This document provides responses to vendor questions and clarifications regarding RFP 462624, Cycloconverter, as part of Amendment 2.

• Rotor Current THD: BNL does not have information on the % THD of the rotor current.
• Rotor Time Constant: Specific values for Phase U-N, V-N, and W-N (Resistance and Inductance) are provided.
• Routine Test Protocol: The only routine tests performed are Hipot, Meggar, and Low resistance measurement (PI). BNL does not have specific protocols for magnetizing current or short-circuit voltage.
• Speed Transducer: Pictures of the generator and shaft encoder, and the motor end, are attached to Amendment 2.
• Drive Motor Measurements: BNL does not have an external matching transformer. Vendors must specify requested tests. BNL employees will perform tests under vendor supervision.
• Supply Voltage: BNL has 480VAC and 208VAC 60Hz available. A picture of available voltage is attached.
• Building Floor Plan: Dimensions for basement (18x7 and 11x7) and control room upstairs (11x18) are provided, with pictures attached.
• Transformer Installation: The transformer will be located outdoors in the transformer yard, near the existing cycloconverter transformer or on a nearby pad. Pictures of the transformer pad and yard are attached.
• Cable Lengths: Three locations are available: two in the basement (11x7 and 18x7) and one upstairs (11x18). Approximately 250 feet of cable length is estimated from the transformer yard to power modules.
• Startup Process Traces: LOTO is currently applied to the MG set, requiring extra time to remove. The motor brush rigging is off, allowing inductance measurement. Visual inspections of the MG set are also underway.
• Parameter Definitions: Vendor requested definitions for Rotor/Stator Current/Voltage, Phase angle, and Reactive/active power. See attached Test Report and Test Report 1.

This amendment provides critical technical details and clarifications that may affect vendor understanding of requirements, site conditions, and testing procedures. Vendors should review these answers carefully to ensure their proposals accurately reflect the project's technical and logistical aspects.

Solicitation / RFP / RFQ

This solicitation is a Request for Proposal (RFP) for a Cycloconverter – Power Control and Regulating System for the AGS Motor Generator Set. Brookhaven Science Associates (BSA), operating Brookhaven National Laboratory (BNL) for the U.S. Department of Energy (DOE), is seeking proposals to furnish this system. The system will control input power to a 9 MW doubly fed wound rotor induction motor driving a 95 MVA salient pole Generator, used at the Alternating Gradient Synchrotron (AGS).

• Furnish a Cycloconverter – Power Control and Regulating System.

• The system must control input power to a 9 MW doubly fed wound rotor induction motor.

• The system must drive current in the induction motor rotor windings.

• The system will be used at the Alternating Gradient Synchrotron (AGS).

• Offerors must provide a technical proposal (Volume 1) and a business/price proposal (Volume 2).

• Proposals must detail design and technical capabilities, prior experience, manufacturing capabilities, and quality assurance.

• This procurement is solicited as Full and Open Competition.

• NAICS code: 335999 All Other Miscellaneous Electrical Equipment and Component Manufacturing.

• Business size standard: 600 employees.

• Contract type is not specified, but it is a "Best Value" procurement.

• RFP Questions Submission Due: March 3, 2026

• Proposals Submission Due: March 23, 2026

• Award (estimated): July 2026

• Proposals must be submitted via email to jchristy@bnl.gov with the subject line "RFP 462624 Cycloconverter".

• Proposals will be evaluated based on technical capabilities and price (Best Value trade-off process).

• Technical evaluation criteria include Design and Technical Capabilities (40 points), Prior Experience and Past Performance (40 points), Manufacturing Capabilities (10 points), and Quality Assurance (10 points).

• A minimum score of 70 out of 100 is required for technical responsiveness.

• Solicited as Full and Open Competition.

• Offerors must be registered in the System for Award Management (SAM.gov).

• Small business stretch goals are provided as an example (e.g., Small Business 49%).

• Proposals must remain firm for 180 days after the due date.

• Offerors must notify BSA of any discrepancies or doubts regarding the documents at least five (5) business days prior to the proposal due date.

• A two-year warranty on all parts and labor is required, with remote diagnosis and troubleshooting available within one business day.

Questions & Answers / Clarifications

This document provides responses to vendor questions regarding RFP 462624, Cycloconverter, dated March 10, 2026.

• Word Versions of Terms: BSA will provide Word versions of the Commercial Terms and Conditions and Supplemental Terms (Enclosure 1, Attachments D & E) as attachments in SAM.gov.
• Rotor Windings Inductance: BNL does not have this information.
• Store Energy Calculation: The stored energy in the rotating mass is 305 MJ at 1200 RPM, not 300 MJ as initially questioned.
• Non-Disclosure Agreements (NDAs): BNL does not enter into NDAs. Proposal information is protected in accordance with the solicitation (RFP), Section 4.1.1, which outlines instructions for marking confidential data.

This amendment clarifies specific data points and document availability. It also reiterates the process for protecting confidential information within proposals, referencing Section 4.1.1 of the RFP.

Amendment / Modification

This document, "13. Amentment 1 Encl 1_Att (E) BSA Suppl T&C.docx", contains Supplemental Terms and Conditions for Contractors working onsite at Brookhaven National Laboratory (BNL). Key areas covered include:

• Badging of Contractor Employees: Details requirements for obtaining BNL photo identification badges, including necessary documentation for U.S. citizens and non-U.S. citizens. Emphasizes mandatory orientation training and visible badge wear. Foreign nationals must submit documents 30 days in advance.
• Controlled Substances and Alcohol: Prohibits consumption or unauthorized possession of alcohol and illegal use/possession of controlled substances on site. Outlines requirements for contractors to establish and submit drug and alcohol policies, publish statements, and implement awareness programs. Failure to comply may result in suspension of payments or termination.
• Substance Abuse Program: Requires contractors to maintain a compliant workplace drug and alcohol testing program, with specific requirements for "Testing Designated Positions" and subcontracts.
• Reporting of Accidents/Events: Mandates immediate reporting of all incidents (illness/injury, property damage, "off-normal occurrences") to the BSA point of contact and protection of accident scenes. Requires investigations for reportable events and submission of accident reports.
• Inspection of Vehicles and Materials: Outlines procedures for vehicles removing materials from the BNL site, including passing through a Vehicle Radiation Monitoring System (VRMS). BSA reserves the right to inspect and search vehicles.
• Insurance: Specifies required insurance policies (Worker's Compensation, General Liability, Automobile Liability) and limits that contractors must maintain at their own cost. Requires submission of certificates of insurance within 14 days of award.
• Independent Contractor; Hold Harmless: Clarifies the contractor's status as an independent contractor and requires the contractor to indemnify and hold harmless BSA and the U.S. Government.
• Compliance with 10 CFR 851 and BSA’s Worker Safety and Health Program: Mandates compliance with federal, state, and local ESH laws, including 10 CFR 851 and BSA's programs. Requires Job Hazard Analyses (JHAs), Safety Data Sheets for hazardous materials, and worker acknowledgment of hazards. Details exposure monitoring, occupational medicine program requirements, and BSA's right to stop work or charge back costs for non-compliance.
• Foreign Government Talent Recruitment Program: Requires disclosure of personnel participation in Foreign Talent Recruitment Programs as defined by DOE O 486.1A.

This document introduces or modifies terms and conditions related to site access, employee conduct, safety, and compliance for contractors working at BNL.

Bidders should review these supplemental terms and conditions carefully as they impose significant requirements on contractor personnel and operations at the BNL site, impacting overall cost and operational planning.

Other / Unclassified

This document contains the General Terms and Conditions for Commercial Products and Services for Brookhaven Science Associates, LLC (BSA) at Brookhaven National Laboratory. It outlines the contractual framework, definitions, order of precedence for agreement documents, and various clauses governing the relationship between BSA and its contractors.

This document is crucial for potential bidders as it establishes the standard legal and contractual terms that will apply to any agreement with BSA for commercial products and services. Key areas relevant to bidders include:

• Definitions: Clarifies terms such as "Agreement," "BSA," "Contractor," and "Government."
• Order of Precedence: Defines how conflicting terms within an agreement will be resolved.
• Acceptance and Survivability: Outlines conditions for agreement acceptance and performance.
• Unauthorized Obligation: Addresses limitations on contractor-imposed terms (e.g., EULAs, TOS) that are not explicitly agreed to by BSA or the Government.
• Respectful Workplace Policy: Details expectations for contractor conduct on BNL site.
• Reporting Concerns: Informs contractors of their right to report environmental, safety, health, and technical concerns.
• Assignment: Specifies conditions under which the agreement can be assigned.
• Disputes: Outlines the process for dispute resolution, including negotiation, mediation, and waiver of jury trial.
• Excusable Delays: Defines circumstances beyond the contractor's control that may excuse nonperformance.
• Termination: Details BSA's rights to terminate for convenience or for default, and the contractor's obligations and potential liabilities.
• Payment Terms: Specifies payment procedures, including invoice submission and net 30-day terms.
• Changes: Requires written agreement for modifications to terms.
• Inspection: Reserves BSA's right to inspect and test tendered items.
• Taxes: Notes BSA's exemption from New York State and local sales and use taxes.
• Title and Risk of Loss: Defines when title and risk of loss transfer.
• Warranty: Outlines contractor warranties for delivered items and services.
• Limitation of Liability: Addresses consequential damages.
• Compliance with Laws: Requires adherence to all applicable laws and regulations, including those related to environmental, safety, and health.
• Patent and Copyright Indemnity: Details contractor responsibilities regarding patent and copyright infringement.
• Suspect/Counterfeit Items: Prohibits the use or delivery of suspect or counterfeit items and outlines consequences.
• Applicable Law: States that the federal common law of government contracts governs the agreement.
• Reporting Executive Compensation: Outlines reporting requirements for executive compensation for agreements over $30,000.
• Employment Eligibility Verification: Requires compliance with FAR 52.222-54 (E-Verify).
• Incorporated Clauses: Lists numerous FAR and DEAR clauses incorporated by reference, which bidders must understand and comply with.

Form / Attachment / Pricing Sheet

This document is a draft contract (462624) outlining the terms and conditions for providing a Cycloconverter – Power Control and Regulating System for the AGS Motor Generator Set at Brookhaven National Laboratory (BNL).

• Scope of Work: Furnishing labor, services, materials, and equipment for the specified system.
• Attachments: Includes Statement of Work (SOW), Technical Specification, and BNL Supplier Quality Assurance Requirements.
• Deliverables: Program Plan, Technical and Progress Reporting, Performance Reports, Manufacturing/Inspection/Test Plan, Preliminary Design Review Reports (Draft and Final), Final Design Review Report, and End Item Documentation.
• Period of Performance: 104 weeks after contract award.
• Contract Type: Firm Fixed Price.
• Payment Schedule: Milestones include Preliminary Design Review, Final Design Review, Wiring Schedules, Equipment Fabrication, Factory Tests, Delivery of Equipment, Installation and Wiring, Commissioning and Testing, and End Item Documentation.
• Freight Terms: FOB Destination for North American shipments; DAP Incoterms for foreign shipments.
• Shipping Requirements: Detailed instructions for labeling, packing, notification, and protection of materials, including specific requirements for outer package marking and unacceptable packing materials (vermiculite).
• Authorized Representatives: Designates BSA's and Contractor's Technical and Contractual Representatives.
• Additional Terms: Incorporates BNL's General Terms and Conditions for Commercial Items and Services and Supplemental Terms and Conditions for Work by Contractors Onsite.

This document provides a comprehensive overview of the contractual requirements, deliverables, performance period, payment structure, and shipping/handling protocols. Bidders should review this draft contract and its attachments to understand the full scope of work, technical specifications, quality assurance requirements, and contractual obligations. It is crucial for potential bidders to note the specific deliverables, reporting requirements, and the firm fixed price nature of the contract. The detailed shipping and handling instructions are also critical for accurate cost estimation and logistical planning.

Statement of Work (SOW) / Performance Work Statement (PWS)

This Statement of Work (SOW) outlines the requirements for the procurement of a power controller/regulator for the AGS Motor Generator Set (Cycloconverter) at Brookhaven National Laboratory (BNL). The system will control the input power to a 9 MW wound rotor induction motor driving a 95 MVA salient pole Generator.

• Design, manufacture, inspect, test, deliver, partially install, and commission the Cycloconverter Power Regulator (Cyclo).

• Ensure seamless interface with the existing motor.

• Provide a power controller/regulator to dynamically control AC input power to the motor by controlling rotor currents, aiming for near-zero reactive power.

• Supply all necessary equipment, materials, tools, facilities, and labor.

• Provide calculations for semiconductor heat rise.

• Supply overvoltage protection devices at the cycloconverter output.

• Reactive power to be as close to zero as possible.

• Real power changes must remain constant throughout a chosen physics cycle.

• Input average power requirements can range from 1 MW to 9 MW.

• All testing must meet specified requirements and be documented.

• Not explicitly stated, but installation and commissioning will occur at BNL.

• Contractor must have documented experience building cycloconverters of this class and size.

• Adherence to BNL technical specification C-AD-1369.

• Compliance with applicable specifications, codes, and standards (e.g., ASME B30.26 for rigging hardware, NFPA 70 for electrical safety).

• Detailed documentation including design reviews (PDR, FDR), manufacturing plans, test procedures, and end-item documentation.

• Software must be subject to review and approval by BSA, with source code provided.

• Environment, Safety, and Health (ESH) requirements must be met.

• Packaging must protect equipment from damage during shipping.

• Contractor shall provide a quality assurance system and facility access for BSA representatives.

• Configuration management system required.

• Contractor is responsible for subcontractor compliance.

• M&TE calibration required against national or international standards.

• Rework and repairs require BSA approval.

• Failure reporting, analysis, and corrective action system required.

• Final inspection defined as successful completion of commissioning and acceptance testing at BNL.

Specification / Technical Document

This document specifies the technical requirements for a power controller/regulator (cycloconverter) designed to regulate the input power to a 9 MW wound rotor induction motor, which drives a 95 MVA salient pole Generator. The system is intended for use at Brookhaven National Laboratory (BNL) for the Alternating Gradient Synchrotron (AGS) Accelerator.

• Cycloconverter Functionality: Regulate input power to the motor, controlling AC input power to the motor's rotor windings to manage real and reactive power. Reactive power should be near zero. The system must operate in a mode where total input power equals power lost in each cycle.

• Components: The system will include a new cycloconverter, potentially using thyristor or switch mode devices (e.g., IGBTs). It requires a new transformer (existing transformer is not to be reused). The Contractor shall supply all internal cables and wiring.

• Control System: A complete control and protection system using a Siemens PLC or equivalent is required. This system will monitor interlocks and statuses, communicate with BNL's PLC, and provide local and remote control.

• Sensors and Instrumentation: The system must include various sensors and transducers for measuring power (real and reactive), current, voltage, speed, slip, and phase. Local meters and displays are required for operations and troubleshooting.

• Protection: The system must incorporate overtemperature protection, overspeed protection, overpower interlocks, ground fault protection, and current unbalance sensing. A maximum slip permissive is required for turn-on.

• Testing: Factory acceptance testing will be witnessed by BNL, including operational tests, high potential tests, and checks of controls, interlocks, and protective circuitry.

• The document outlines technical specifications, not contract terms, period of performance, or value.

• Not applicable to this document type.

• Not applicable to this document type.

• The document references several applicable documents, standards, and drawings.

• Appendices provide supplementary information, including a sketch of the system, a generalized view of the power regulator, graphical data of magnet current/voltage and speed/slip, and a picture of the existing control panel.

Form / Attachment / Pricing Sheet

This document, "BSA Comm, Rev. 23.0," outlines the General Terms and Conditions for Commercial Products and Services provided to Brookhaven National Laboratory (BNL). It serves as a foundational agreement that, along with other contract documents, defines the terms of engagement between Brookhaven Science Associates, LLC (BSA) and its contractors.

• Definitions: Clarifies key terms such as "Agreement," "BSA," "Brookhaven," "Contractor," and "Government."
• Order of Precedence: Establishes the hierarchy of documents in case of inconsistencies.
• Contractual Clauses: Covers a wide range of topics including:
  • Acceptance, Survivability, and Complete Agreement
  • Unauthorized Obligations and Respectful Workplace Policy
  • Reporting of Environmental, Safety, Health, and Technical Concerns
  • Assignment, Disputes, and Excusable Delays
  • Termination for Convenience and Default
  • Payment terms (Net 30 days, electronic funds transfer)
  • Changes, Inspection, Taxes, Title, and Risk of Loss
  • Warranty and Limitation of Liability
  • Compliance with Laws (including IPv6 for IT)
  • Patent Indemnity and Reporting of Royalties
  • Suspect/Counterfeit Items
  • Applicable Law (Federal common law of government contracts)
  • Reporting Executive Compensation (for agreements valued at $30,000 or more)
  • Identification of Employees (E-Verify)
• Incorporated Clauses: Lists numerous Federal Acquisition Regulation (FAR) and Department of Energy Acquisition Regulation (DEAR) clauses that are incorporated by reference, covering areas such as gratuities, contingent fees, small business concerns, labor standards, and more.

This document is critical for any vendor seeking to contract with Brookhaven National Laboratory. It details the legal and contractual framework governing all commercial products and services. Bidders must understand these terms to ensure compliance, accurately assess risks, and prepare proposals that align with BSA's requirements. Key areas for bidders to note include payment terms, termination clauses, warranty obligations, compliance requirements (especially for IT and safety), and reporting obligations.

Form / Attachment / Pricing Sheet

This document, "BSA Supplemental Terms and Conditions for Work by Contractors Onsite at Brookhaven National Laboratory," outlines the specific terms and conditions that contractors must adhere to when performing work at the Brookhaven National Laboratory (BNL). It serves as an addendum to existing agreements, detailing critical operational, safety, and compliance requirements.

• Badging of Contractor Employees: Requirements for obtaining BNL site access, including training, identification, and documentation for U.S. citizens and foreign nationals.
• Controlled Substances and Alcohol: Prohibitions on consumption, possession, and use of controlled substances and alcohol on the BNL site, along with provisions for drug and alcohol screening.
• Controlled Substance Free and Alcohol-Free Workplace: Contractor obligations to establish and maintain a drug-free and alcohol-free workplace, including policy submission, awareness programs, and procedures for handling violations.
• Reporting of Accidents/Events: Mandates for immediate reporting of incidents, property damage, or "off-normal occurrences" to BSA.
• Inspection of Vehicles and Materials: Procedures for vehicle and material screening, particularly concerning radioactive materials, before leaving the BNL site.
• Insurance: Required insurance coverage, including Worker's Compensation, General Liability, and Automobile Liability, with specific limits and endorsements.
• Independent Contractor; Hold Harmless: Clarification of the contractor's status as an independent contractor and their responsibility to indemnify BSA and the Government.
• Compliance with 10 CFR 851 and BSA's Worker Safety and Health Program: Detailed requirements for environmental, safety, and health (ES&H) compliance, including hazard analysis, training, and exposure monitoring.
• Foreign Government Talent Recruitment Program: Requirements for contractors to disclose any participation in foreign talent recruitment programs.

This document is crucial for any bidder intending to perform work on-site at Brookhaven National Laboratory. It details essential compliance, safety, and operational requirements that will directly impact how work is performed, personnel are managed, and proposals are structured. Understanding these terms is vital for assessing the full scope of responsibilities and potential liabilities associated with the opportunity.

Form / Attachment / Pricing Sheet

This document is a Proposal Pricing Sheet for the "Cycloconverter - Power Control and Regulating System for the AGS Motor Generator Set" opportunity, referenced by BSA Request for Proposal No. 462624. It is to be completed and submitted by potential bidders.

• Milestone Payment Plan: Details specific milestones with associated due dates (counted from contract award) and required pricing in USD. Milestones include Preliminary Design Review, Final Design Review, Wiring Schedules, Equipment Fabrication, Factory Tests, Delivery to BNL, Installation and Wiring, Commissioning and Testing, and Delivery of End Item Documentation.
• Total Price: A field for the Firm Fixed Price.
• Price Validity: The stated price must remain firm for 180 days.
• Delivery and Payment Terms: FOB Destination (or FOB Incoterms), Net 30 Days (or Net 10 Days for small businesses).
• Concurrence Section: Requires bidder to acknowledge BSA's requirements, terms, conditions, and delivery schedule by signing.

This sheet is critical for bidders to provide their pricing structure in alignment with the government's specified milestones and delivery schedule. It requires bidders to detail costs for each phase of the project and confirm their agreement to the terms and conditions. The signature section signifies acceptance of the solicitation's requirements.

Form / Attachment / Pricing Sheet

This document, AMS-Form-050, is an "Annual Representations & Certifications" form required by Brookhaven National Laboratory (BNL/BSA). It is used to gather essential registration data, representations, and certifications from Offerors who provide or intend to provide goods or services in support of U.S. Government (USG) contracts. This form ensures compliance with various federal regulations and procurement policies.

• Section A.1: Business Information: Collects basic business details including name, address, DBA, contact information, Unique Entity Identifier (from SAM.gov), and NAICS code. It also captures physical and performance location addresses.
• Section A.2: Applicable Only to Small Business Offerors: Contains representations and certifications specifically for small businesses, including size standards, and various subcategories (Woman-Owned, Service-Disabled Veteran-Owned, HUBZone, etc.). It references FAR 52.219-1.
• Section B: Additional Representations and Certifications: Includes several FAR clauses requiring specific certifications:
  • FAR 52.203-11: Certification and Disclosure Regarding Payments to Influence Certain Federal Transactions.
  • FAR 52.204-10: Reporting Executive Compensation and First-Tier Subcontract Awards.
  • FAR 52.209-5: Certification Regarding Responsibility Matters (e.g., debarment, suspension, delinquent taxes).
  • FAR 52.209-7: Information Regarding Responsibility Matters (e.g., administrative proceedings, criminal convictions).
  • FAR 52.222-22: Previous Contracts and Compliance Reports.
  • FAR 52.222-25: Affirmative Action Compliance.
  • FAR 52.225-1 / 52.225-9: Buy American Supplies / Construction Materials.
• Section C: Authorized Signature of Offeror: Requires the Offeror's authorized representative to certify the accuracy of the information provided.

This form is critical for any Offeror seeking to do business with BNL/BSA under USG contracts. Bidders must accurately complete all relevant sections to demonstrate their eligibility, compliance, and status (e.g., small business categories). Failure to complete this form correctly or providing inaccurate information may result in the Offeror not being considered for an award or facing penalties. The information gathered here is used by BSA to ensure compliance with federal regulations and to assess the responsibility of potential contractors.

Form / Attachment / Pricing Sheet

This document is a "Subcontracting Plan Waiver" form (AMS-Form-001, Revision 6) used by Brookhaven National Laboratory. It is utilized to determine if a Small Business Subcontracting Plan is applicable to a procurement, as required by Public Law 95-507 for contracts exceeding certain thresholds.

• Contract Information: Fields for Contract Number, Contractor, total amount, and modification/task/change order details.
• Exemption Reasons: Checkboxes for contractors to certify exemption from subcontracting plan requirements, specifically if:
  • The contract and all subcontracts will be performed entirely outside the United States and its territories.
  • Subcontracting will not be conducted under the contract.
• Certification: A section for the Contractor to certify the truthfulness of the above statements.
• Determination: A section for the Buyer/Contract Specialist/Manager and Small Business Liaison Administrator to validate and approve the waiver, determining that the Small Business Subcontracting Plan is not applicable.

This form is relevant to potential bidders as it indicates whether a subcontracting plan is required for this specific procurement. If a waiver is granted, it means the prime contractor is not obligated to submit a subcontracting plan, which may affect subcontracting opportunities for small businesses.

Solicitation / RFP / RFQ

This solicitation is for a power controller/regulator to control the input power to a 9 MW doubly fed wound rotor induction motor which drives a 95 MVA salient pole Generator. This system will be used at the Alternating Gradient Synchrotron (AGS) at Brookhaven National Laboratory (BNL). The procurement is solicited as Full and Open Competition under NAICS code 335999.

• Furnish all labor, services, materials, and equipment in accordance with the draft contract, including the Statement of Work (SOW) and referenced Specifications.

• Technical Proposal (Volume 1) to include:

  • General Overall Summary
  • Spec/SOW Compliance Matrix
  • Design and Technical Capabilities (including Design Overview, Output requirements, Over Voltage Protection, Semiconductor temperature and safety margin, and company's ability to supply services after installation/commissioning)
  • Prior Experience and Past Performance (producing comparable PCRS, experience with similar Induction Motors, and Key Personnel)
  • Manufacturing Capabilities (Program Management and Manufacturing Plan, Production Facility Description)
  • Quality Assurance (QA) program details

• Business/Price Proposal (Volume 2) to include:

  • Corporate Profile and Financial Capability (including SAM.gov registration)
  • Draft Contract with Terms and Conditions acceptance
  • Price / Milestone Schedule
  • Delivery acceptance
  • Payment Terms and Freight
  • Small Business Subcontracting Plan (if applicable)
  • Government Property
  • Warranty (at least two-year)
  • Buy American Act compliance

• Contract type: Best Value procurement, with a trade-off process where technical factors are more important than price.

• Period of Performance: Not explicitly stated, but proposals must remain firm for 180 days.

• Estimated Value: Not stated.

• Proposal Submission Due Date: March 23, 2026.

• Proposals must be submitted via email to jchristy@bnl.gov with the subject line "RFP 462624 Cycloconverter".

• Technical and Business/Price proposals must be submitted as separate volumes.

• Evaluation Criteria: Technical proposals will be point-scored based on Design and Technical Capabilities (40 points), Prior Experience and Past Performance (40 points), Manufacturing Capabilities (10 points), and Quality Assurance (10 points). A minimum score of 70 out of 100 is required for technical responsiveness.

• Award is estimated in July 2026.

• Full and Open Competition.

• NAICS code 335999 with a business size standard of 600 employees.

• Offerors must be registered in SAM.gov.

• Small business stretch goals are provided as an example (e.g., Small Business 49%).

• Offerors must clearly note acceptance or exceptions to the Draft Contract, Terms and Conditions, Delivery, and Payment Terms.

• Any discrepancies or omissions in documents must be reported to BSA via email no later than five (5) business days prior to the proposal due date.

• Oral explanations are discouraged and will not be binding.

Form / Attachment / Pricing Sheet

This document, BNL-QA-101, outlines the Supplier Quality Assurance Requirements for Brookhaven National Laboratory (BNL). It establishes quality assurance requirements that suppliers must adhere to when specified in procurement documentation, such as purchase orders (POs), contracts, RFPs, or RFQs.

• General Requirements (Section 3.0): Covers fundamental quality system requirements, including supplier quality systems (ISO 9001 compliance), buyer assessments, change control, subcontractor responsibilities, conformance responsibility, and protection of material and equipment.
• Special Requirements (Section 4.0): Details specific quality requirements that are applicable only when invoked in the procurement documentation. These include requirements for quality assurance programs, configuration control, process sheets, manufacturing/inspection/test plans, special processes (welding, NDT, etc.), end-item documentation, and various certifications (e.g., Certificate of Conformance, calibration certifications).
• Definitions: Provides definitions for key terms like "Procurement documentation," "Buyer," "Supplier," and "article/item."

This document is crucial for potential bidders as it defines the quality standards and assurance processes they must meet if awarded a contract or purchase order. Bidders should review the general and any applicable special requirements to understand their quality obligations, potential documentation needs, and the scope of quality assurance activities expected by BNL. Failure to comply with these requirements could impact proposal evaluation and contract performance.

Statement of Work (SOW) / Performance Work Statement (PWS)

This Statement of Work (SOW) outlines the requirements for the procurement of a power controller/regulator for the AGS Motor Generator Set (Cycloconverter) at Brookhaven National Laboratory (BNL). The system will control the input power to a 9 MW wound rotor induction motor driving a 95 MVA salient pole Generator.

• Design, manufacture, inspect, test, deliver, partially install, and commission the Cycloconverter Power Regulator (Cyclo).

• The Cyclo must interface with the existing motor and control AC input power by dynamically controlling motor rotor currents to manage real and reactive power.

• Provide overvoltage protection devices at the cycloconverter output.

• Supply all necessary circuitry to synthesize and synchronize the three rotor currents.

• Provide detailed recommendations for installation and engineering assistance during installation.

• Supply installation instructions, equipment drawings, point-to-point wiring schedules, rigging instructions, and cabinet layout information.

• Reactive power should be as close to zero as possible.

• Real power must remain constant throughout a chosen physics cycle.

• Input average power requirements can range from 1 MW to 9 MW.

• Acceptance Test Procedures (ATP) must be approved by BSA and ensure all test requirements are met.

• The document does not explicitly state the period of performance, but it details milestones such as Preliminary Design Review (8 weeks after award) and Final Design Review (12 weeks after award).

• Installation and commissioning will occur at BNL.

• Contractor must have documented experience with building cycloconverters of similar class and size.

• All control software must be subject to review and approval by BSA.

• Adherence to Environment, Safety, and Health (ESH) requirements, including pressure safety, fire, material handling, and electrical safety.

• Compliance with applicable standards such as ASME B30.26 (Rigging Hardware) and NFPA 70 (2020).

• Documentation must be in English and provided in electronic and physical copies.

• Contractor must maintain a documented quality assurance system.

• Value Engineering proposals are encouraged for improvements in performance, reliability, quality, safety, or cost reduction.

Specification / Technical Document

This document specifies the technical requirements for a power controller/regulator, referred to as a cycloconverter. This system is intended to regulate the input power to a 9 MW wound rotor induction motor that drives a 95 MVA salient pole Generator for the Alternating Gradient Synchrotron (AGS) Accelerator at Brookhaven National Laboratory (BNL).

• Power Regulation: The cycloconverter must control the AC input power to the motor by dynamically controlling the motor rotor currents, managing both real and reactive power. Reactive power should be near zero, and real power should be constant throughout a cycle.

• Operation: The system must operate in a mode where total input power equals power lost in each cycle, maintaining a constant rotational speed at the beginning of each cycle within a super cycle.

• Components: Requires antiparallel six-pulse thyristor bridges (or equivalent), with specified voltage and current ratings for semiconductors. Includes requirements for overtemperature protection, overspeed protection, overpower interlocks, and ground fault protection.

• Sensors & Instrumentation: Requires various transducers and sensors for measuring real and reactive power, rotor and stator currents, rotor voltages, speed, slip, and frequency. Panel meters and displays are required for monitoring.

• Control System: A complete control and protection system using a Siemens PLC (or approved equal) is required, with local and remote control capabilities. Failsafe design principles are mandated.

• Testing: Includes factory acceptance testing, such as control checkout, continuous operation under load for 24 hours, bandwidth and response time measurements, and high potential tests.

• The document outlines technical specifications and requirements for a contractor to supply and potentially install this system.

• Contractors must propose designs that meet all specified requirements, including details on semiconductor types, cooling methods, and control system architecture.

• Proposals should include a list of proposed manufacturers for components.

• Specific details like the number of monitoring points and interface requirements will be finalized at the Design Review.

• Not specified in this document.

• This document is a "DRAFT" specification.

• It references numerous applicable documents, standards, and drawings.

• BNL intends to keep the existing cycloconverter as a spare unit and may switch the incoming 13.8 kV line between systems.

• A new dedicated transformer for the new cycloconverter is preferred, and existing switchgear may be reused.