508-26-152 | Bus Duct Replacement

Amendment / Modification

This amendment modifies solicitation 36C24726R0058.

• Inclusion of RFI Responses: The responses to the second round of Requests for Information (RFI) are now included.

• Inclusion of Site Visit Sign-in Sheet: The sign-in sheet from the second site visit is attached.

• Attachments: "RFI Responses Round 2 508-26-152" and "2nd Site Visit Attendance Sheet 508-26-152" are now included.

• Proposal Due Date: Remains unchanged. Offers are due Monday, March 30, 2026, by 13:00 Eastern Time.

• Other Terms and Conditions: All other terms and conditions of the original solicitation remain in full force and effect.

Questions & Answers / Clarifications

This document provides responses to vendor questions regarding the solicitation for bus duct replacement and related work.

• Containment & Abatement: Licensed abatement teams are required for ICRA Level III enclosures. Contractors must comply with specified containment and bid documents. Negative air pressure is required at crawl space entrances/exits.
• Staging Area & Storage: The staging area will be allocated for the project's 36-week Period of Performance (POP). A site storage container location will be provided after Notice to Proceed (NTP).
• Site Decontamination: Contractors are responsible for reviewing specifications for material handling, including potentially hazardous materials and ICRA requirements. Equipment removed from dirty to clean areas must be cleaned and HEPA vacuumed.
• Work Area Illumination & Disposal: The contractor is responsible for providing illumination in the crawl space and for the disposal of removed bus ducts.
• Bus Duct Specifications: Interior bus ducts must adhere to specified project requirements. Exterior bus ducts will be replaced with identical types. Refer to submitted pictures for labeling and materials.
• Confined Space Entry: Attachment 2 - Chapter 1.9 (Confined Space Entry) was required for site visit assessment and is needed daily for confined space access approval. Failure to email this form by the deadline does not preclude a GC from bidding.
• Personnel Requirements: A designated SSHO and QC are required. The CQC system manager must be a graduate engineer, architect, or construction management graduate, and must be onsite during construction or have an alternate with specific experience available onsite when work is taking place. The VA allows the same person to fulfill Superintendent, SSHO, CQC, and QC roles if they have the required certifications.
• Project Phasing & Timeline: Work will be conducted per bus duct locations, with a recommended sequence starting with external, then internal. Advance arrangements (2-3 weeks) are needed for phased shutdowns. The total POP is 36 weeks, with accelerated completion preferred.
• Documentation: Photographic documentation and online/electronic indexing of AutoCAD drawings are required. Procore can be used for electronic submittals, RFIs, and project documentation.

These clarifications provide essential details on requirements, responsibilities, and procedures, impacting how bidders should prepare their proposals and execute the work. No changes to bid eligibility were indicated for missing the initial Confined Space Entry form submission.

Other / Unclassified

This document is an attendance sheet for a second site visit related to opportunity 508-26-152. It records the names, phone numbers, email addresses, and company affiliations of attendees.

This document may be relevant to bidders as it lists individuals who attended a site visit. This could indicate key personnel or points of contact involved with the opportunity, potentially offering insights into the project's stakeholders or the level of interest from various companies and government entities. Attendees include representatives from SA3, VA - COR, VA - Safety, VA – Electrical Shop, and Scott Electrical Service.

Other / Unclassified

This document is the "PERMIT-REQUIRED CONFINED SPACE ENTRY PROGRAM" (SOP 02-04) for the Atlanta VA Health Care System, effective July 2024. It outlines the procedures and responsibilities for ensuring the safety of personnel entering permit-required confined spaces (PRCSs), in compliance with OSHA Regulation 29 CFR 1910.146.

The document details:

• Purpose and Authority: To establish procedures for PRCS entry and permits.
• Procedures: Including pre-testing atmosphere, hazard control, continuous monitoring, training, lockout/tagout, appointment of standby personnel, review of specialized tools, establishment of an entry permit system, and record-keeping.
• Assignment of Responsibilities: For the Chief Engineer, Entry Supervisor, Authorized Entrants, Authorized Attendants, and Contractors.
• Definitions: Key terms related to confined spaces, hazards, and entry procedures.
• References: Relevant OSHA standards and other guidance documents.
• Attachments: Including the Permit-required Confined Space Entry Permit, Inventory, and OSHA standard.

This document establishes the safety protocols and procedures that any contractor or employee performing work that requires entry into a permit-required confined space at the Atlanta VA Health Care System must adhere to. Bidders whose work may involve such entries should review this SOP to understand the requirements for training, permits, safety equipment, and procedures that will be mandated. Compliance with this program is essential for any contractor performing work at this facility that may involve confined space entry.

Amendment / Modification

This amendment extends the deadline for offer receipt and provides additional documentation related to the solicitation.

• Proposal Due Date: Extended to Monday, March 30, 2026, by 13:00 EDT.

• RFI Submission Date: Extended to Monday, March 16, 2026, by 13:00 EDT.

• Secondary Site Visits: Scheduled for Tuesday, March 10, 2026, at 10:00 Eastern.

• New Attachments Provided:

  • Attachment 1: Atlanta VAMC PRCS SOP_JUL2024
  • Attachment 2: Chapter 1.9 Confined Space Entry Attachment A
  • Attachment 3: Crawl Space Asbestos Compliance Program_SEP2025
  • Attachment 4: Detailed Safety Requirements
  • Attachment 5: External Bus Duct pictures
  • Attachment 6: Internal Bus Duct pictures
  • Attachment 7: Internal Duct Illustration drawing
  • Attachment 8: Site walkthrough attendance sheet
  • Attachment 9: Atlanta VAMC, Crawl Space ACM Survey Report

• The proposal due date has been extended. Offerors must acknowledge receipt of this amendment.

• Instructions are provided for completing and submitting the Confined Space Entry Permit (Attachment 2) by Friday, March 6, 2026, at 12:00 PM Eastern to specific email addresses.

Form / Attachment / Pricing Sheet

This document details specific safety requirements for entering a crawl space area, identified as BA106 or similar, which is designated as an asbestos-regulated area and a permit-required confined space (PRCS).

• Respiratory Protection: Requires tight-fitting, air-purifying respirators with HEPA filters (IAW 1910.1001 (e)(4), (g)(2), and (3)).
• Protective Gear: Mandates disposable coveralls, gloves, and foot coverings (IAW 1910.1001 (h)).
• Decontamination: Requires HEPA vacuuming of coveralls before exiting and proper cleaning/storage of respirators.
• Waste Disposal: All disposable materials must be sealed, labeled as "Danger Contains Asbestos Fibers," and left in the crawl space for later disposal.
• Permit Requirements: A permit is required for PRCS entry. The Safety Office must notify the Dekalb County Fire Department 48 hours prior to entry.
• Communication: Entrants must have emergency communication devices and comply with the Atlanta VAMC PRCS SOP.
• Personnel Minimization: Recommends limiting entrants to 2-3 personnel.

This attachment outlines critical safety protocols and compliance requirements for personnel who may need to access the specified crawl space. Bidders should review these requirements to understand the associated risks, necessary personal protective equipment (PPE), decontamination procedures, and permit-related lead times, which may impact labor costs, scheduling, and overall project execution.

Form / Attachment / Pricing Sheet

This document is a "Confined Space Entry Permit (Pre-entry Checklist)" used to ensure safety protocols are followed before personnel enter a confined space. It serves as a checklist for identifying hazards, confirming necessary preparations, and authorizing entry.

• Permit Information: Type of space, location, issue/expiration dates, description of work, safety office staff.
• Hazard Identification: Checklist for potential hazards including oxygen deficiency, flammable materials, toxic materials, mechanical/electrical hazards, engulfment, heat-stress, and pressure systems.
• Personal Protective Equipment (PPE): Checklist for required PPE such as hard hats, safety glasses, gloves, respirators, and safety harnesses.
• Preparation & Isolation: Checklist for ensuring the space is safely prepared, including notification of affected services, electrical/mechanical lockout/tagout, cleaning, purging, ventilation, and atmospheric testing.
• Authorization: Sections for authorized entrants, attendants, and job supervisor signatures, along with safety office final review.
• Other Permits: Checklists for required accompanying permits like Hot-Work or Respirator permits.
• Atmospheric Test Results: Fields to record Oxygen, Flammable Material (L.F.L.), and Toxic Material (PPM) levels.

While this is a safety form and not directly part of the procurement requirements, bidders should be aware that such safety procedures may be a requirement for performing work under the contract, especially if the work involves entering confined spaces. Understanding these safety protocols can help in estimating the resources and time needed for certain tasks and demonstrating compliance with safety regulations.

Form / Attachment / Pricing Sheet

This document appears to be a hand-drawn schematic or illustration depicting a ductwork layout. It includes dimensions and directional indicators, likely intended to provide a visual representation of a specific installation or configuration.

• Ductwork Path: Shows a series of horizontal and vertical runs with specified lengths (e.g., 10', 20', 30', 140').
• Fittings: Indicates the use of 90-degree elbows (e.g., 'Vertical 90', 'Horizontal 90', '4-v90', 'v90-2').
• Components: Labels a 'TAP BOX' and 'Bellg'.
• Orientation/Elevation: Notes 'Riset. To VERTICAL' and 'Horizontal 90°'.

This illustration is likely a supplementary document to a solicitation or SOW/PWS. Bidders should use this drawing to understand the physical layout and complexity of the ductwork required for the opportunity. It may inform material take-offs, installation planning, and cost estimations.

Form / Attachment / Pricing Sheet

This document is the "Asbestos Compliance Program" for the crawl space beneath the Joseph Maxwell Cleland Atlanta VAMC. It details procedures and requirements for employees who may enter this area, focusing on minimizing exposure to Asbestos-Containing Materials (ACM).

• Purpose: To address risks associated with ACM in the crawl space and reduce employee exposure to or below permissible exposure limits (PEL) and excursion limits (EL) through engineering controls, work practices, and respiratory protection. This program is not for disturbance or removal of ACM.
• Identified ACM: Lists specific locations and types of ACM found in the crawl spaces under Buildings B and C, including pipe fitting insulation, contaminated soil, mastic on fiberglass piping insulation, canvas wrapped piping insulation, and transite-type flue.
• General Requirements: Outlines procedures for entering and exiting the regulated area, including mandatory use of full-body disposable protective suits, full-face Powered Air-Purifying Respirators (PAPR) with HEPA filters, and other safety equipment. It also mandates asbestos and confined space entry training, and participation in respirator and medical surveillance programs.
• Personal Protective Equipment (PPE): Specifies required PPE, including respirators (3M 6800PF PAPR), coveralls, boot covers, and nitrile gloves.
• Medical Surveillance: Details requirements for medical monitoring, examinations, and consultations for personnel exposed to asbestos.
• Training: Outlines the comprehensive training program required, covering asbestos background, health effects, ACM identification, handling procedures, PPE use, and regulatory requirements.
• Engineering and Work Practice Controls: Describes procedures for entering, working in, and exiting the crawl space, including specific PPE, tools, equipment, and decontamination processes.
• Storage of Asbestos-Contaminated Waste: Provides guidance on the proper storage, labeling, and disposal of asbestos-contaminated waste.
• Record Keeping: Lists required records, including medical surveillance, exposure monitoring, training, fit testing, and facility inspection reports.
• Period Surveillance: Details the program for periodic surveillance of ACM to detect damage or deterioration.
• Emergency Response Procedures: Outlines actions to take in case of inadvertent ACM disturbance.
• Confined Space Entry Requirements: Designates the crawl space as a Permit Required Confined Space (PRCS).
• Heat Stress: Mentions potential heat stress hazards and compliance with related VA programs.
• Regulatory Citations: Lists applicable OSHA and EPA regulations.

This document establishes the safety protocols and environmental conditions for work within the crawl space of the Joseph Maxwell Cleland Atlanta VAMC. Any future solicitations or contracts involving work in this specific area would require adherence to these detailed asbestos compliance procedures, including training, PPE, monitoring, and waste handling. Bidders should review this document to understand the stringent safety and environmental requirements associated with this location.

Form / Attachment / Pricing Sheet

This document is a site visit attendance sheet for the "Bus Duct Replacement" project (RFP: 36C24726R0058, Project Title: 508-26-152) which took place on March 3, 2026. It records the names, telephone numbers, email addresses, and companies of individuals who attended the site visit.

• Print Name: Name of the attendee.
• Telephone: Contact phone number.
• Email: Contact email address.
• Company: The company the attendee represents.

This attendance sheet can be valuable for bidders to identify potential competitors or partners who attended the site visit. It also provides contact information for individuals who were present, which may be useful for networking or seeking further clarification on the project requirements after the official Q&A period.

Form / Attachment / Pricing Sheet

This document is a "Pre-Renovation Asbestos-Containing Material (ACM) Survey (Inspection and Testing)" report for the Joseph Maxwell Cleland Atlanta VAMC. It details the findings of an ACM survey conducted in the crawl spaces beneath Buildings A, B, and C.

• Survey Location: Joseph Maxwell Cleland Atlanta VAMC, Decatur, GA.
• Survey Dates: January 29 & 30, and February 4 & 7, 2025.
• Report Date: March 21, 2025.
• Scope of Work: Visual inspection and testing for ACM in crawl spaces, bulk and soil sampling, and provision of an assessment report for cost estimation.
• Identified ACM: Asbestos was identified in pipe fitting insulation and soil in Building B, and in mastic on fiberglass piping insulation, canvas wrapped piping insulation, transite-type flue, and pipe fitting insulation in Building C.
• Recommendations: An asbestos abatement design is recommended based on the findings.
• Appendices: Include PLM Laboratory Report, sample locations, photographic documentation, staff credentials, and confined space entry permits.

This report is crucial for any bidder involved in renovation or abatement activities at the Atlanta VAMC. It clearly identifies the locations and types of asbestos-containing materials found, which will directly impact the scope, cost, and safety protocols for any related work. Bidders should review this report to understand the extent of potential ACM and to accurately price and plan their proposals.

Form / Attachment / Pricing Sheet

This document is Attachment 3, a Past Performance Questionnaire (PPQ), for Solicitation RFP 36C24726R0058 (Bus Duct Replacement). It is designed to gather feedback from previous clients regarding an offeror's performance on past contracts. Offerors are required to submit this cover sheet with their proposal and forward the entire questionnaire to their previous clients.

Cover Sheet (Offeror Fill-In Section I):

• Offeror Name
• Name of Organization/Firm Providing Reference
• Address of Organization/Firm Providing Reference
• Contract Number
• Project Description
• Contract/Task Order Amount
• Performance Period
• Role of Contractor (Prime or Sub-contractor)

Questionnaire (Evaluator Section II):

• Numerical ratings (1-5, N/A) for 13 performance areas, including:
  • Compliance with contract requirements
  • On-site management effectiveness
  • Personnel appropriateness
  • Timeliness of documentation submission
  • Adherence to schedule
  • Responsiveness to safety issues
  • Subcontractor coordination
  • Customer interaction
  • Problem-solving and negotiation
  • Financial difficulty handling
  • Responsiveness to concerns/cure notices
  • Response to warranty notifications
  • Overall performance
• A question asking if the evaluator would recommend or work with the contractor again.
• Evaluator's Point of Contact Information (Signature, Title, Phone, Email).

Comments (Evaluator Section III):

• A space for the evaluator to provide additional comments, particularly to explain any low ratings.

Offerors must complete Section I of this questionnaire and ensure it is submitted with their proposal. They must also facilitate the completion of Sections II and III by their previous clients, who will then email the completed questionnaire to ryan.crispin@va.gov. This document is crucial for the government's evaluation of past performance, which is a key factor in determining award. Ensuring accurate and verifiable contact information for references is the offeror's responsibility.

Form / Attachment / Pricing Sheet

This document is VAAR 852.219-75, a "Notice of Limitations on Subcontracting" for services and construction contracts, including a "Certificate of Compliance." It outlines the requirements for offerors to certify their compliance with subcontracting limitations.

• Services Contracts: Offerors must certify that they will not pay more than 50% of the contract amount to firms that are not certified Service-Disabled Veteran-Owned Small Businesses (SDVOSBs) or Veteran-Owned Small Businesses (VOSBs).
• General Construction Contracts: Offerors must certify that they will not pay more than 85% of the contract amount to firms that are not certified SDVOSBs or VOSBs.
• Special Trade Construction Contractors: Offerors must certify that they will not pay more than 75% of the contract amount to firms that are not certified SDVOSBs or VOSBs.
• Certification: The offeror must complete, sign, and return this certification with their bid, quotation, or proposal. Failure to provide this certification will result in the offer being deemed ineligible for evaluation and award.
• Compliance: The document details that the VA may review documents to determine compliance and that failure to cooperate may result in remedial action.
• Penalties: False, fictitious, or fraudulent certifications may lead to criminal, civil, or administrative penalties.

This is a mandatory certification for offerors. Bidders must understand these limitations and accurately complete the certification to be considered for award. The specific percentage limitation depends on the predominant NAICS code of the contract (Services, General Construction, or Special Trade Construction).

Form / Attachment / Pricing Sheet

This document, "Attachment 6 - INVOICING," provides detailed instructions and requirements for submitting invoices to the Department of Veterans Affairs (VA) for payments related to this opportunity. It outlines the mandatory electronic invoicing process.

• Payment Method: All payments will be made via Electronic Funds Transfer (EFT) through the System for Award Management (SAM).
• Invoice Submission: Invoices must be submitted electronically in accordance with FAR 52.232-5 and 852.232-70.
• Mandatory Electronic Submission: The VA mandates electronic invoice submission through the Veterans Affairs Financial Services Center (VAFSC) via the Tungsten Network e-Invoicing platform.
• Tungsten Network: This platform is free for all VA vendors. Registration is required via email to VA.Registration@Tungsten-Network.com or by calling 1-877-489-6135.
• Submission Portal: Invoices are to be submitted electronically after COR/CO approval via the Tungsten Network portal: https://portal.Tungsten-Network.com/Login.aspx.
• VA10091 Form Elimination: As of July 1, 2020, the VA10091 form is eliminated. New vendors being added to FMS must update information in the Customer Engagement Portal (CEP) at https://www.cep.fsc.va.gov/. Interested parties without prior VA contracts can request a Form 10091 at any time, requiring ID.Me registration.
• Contact Information:
  • Tungsten Network e-Invoice Setup: 1-877-489-6135
  • Tungsten Network e-Invoice email: VA.Registration@Tungsten-Network.com
  • FSC e-Invoice Contact: 1-877-353-9791
  • FSC e-Invoice email: vafsccshd@va.gov

This attachment is critical for bidders to understand the required payment and invoicing procedures. Successful bidders must comply with these electronic invoicing requirements to receive timely payments. It details the necessary steps for registration and submission through the Tungsten Network and the VAFSC.

Form / Attachment / Pricing Sheet

This document is the Experience Modification Rate (EMR) Form, which offerors are required to complete and return with their solicitation response. It is used to assess the offeror's safety record and experience.

• Company Name, Address, Telephone, and Email.

• OSHA 300 Form data for the past three years, including:

  • Number of man-hours (jobsite and office).
  • Number of cases involving days away from work, restricted activity, or both.
  • Days away, restricted, or transferred rate (DART Rate).
  • Number of serious, willful, or repeat OSHA violations in the last 3 years (with explanations required for any violations).

• Six-digit North American Industrial Classification System (NAICS) Code.

• Information on who administers the company's Safety and Health Program.

• Company's Insurance Experience Modification Rate (EMR) for the past 3 years.

• Offerors must complete all fields.

• Copies of OSHA 300 and 300a Forms must be attached. These can be accessed via the provided OSHA publications search page.

• Explanations are required for any OSHA violations.

• This form is critical for proposal preparation and evaluation. An EMR greater than 1.0 may disqualify the offeror.

• The information provided, along with government system data (OSHA and EPA online inspection history), will be used to ensure the contractor meets the Experience Modification Rate indicated in the solicitation.

Form / Attachment / Pricing Sheet

This document is a General Decision Number (GDN) for wage determination, specifically GA20260305, effective 01/23/2026. It outlines prevailing wage rates and fringes for various construction-related job classifications in Georgia, specifically for Building Construction Projects in DeKalb County, Georgia (excluding single-family homes or apartments up to and including 4 stories).

• General Decision Number: GA20260305
• State: Georgia
• County: DeKalb County
• Construction Type: Building Construction Projects (excluding single-family homes/apartments up to 4 stories)
• Effective Date: 01/23/2026
• Classifications and Rates: Lists specific job titles (e.g., ASBESTOS WORKER/HEAT & FROST INSULATOR, CARPENTER, ELECTRICIAN, OPERATOR: Crane) with their corresponding hourly wage rates and fringe benefits.
• Identifiers: Includes various identifiers (e.g., SU, UAVG, SA) to denote the source and type of wage data (union, survey, state-adopted).
• Executive Orders: Notes applicability of Executive Order 13706 (Paid Sick Leave) and Executive Order 13658 (Minimum Wage for Federal Contractors), providing minimum hourly rates and conditions.
• Appeals Process: Outlines the procedure for appealing wage determination decisions.

This document is crucial for bidders on federal construction projects in the specified area. It establishes the minimum wage rates and fringe benefits that must be paid to laborers and mechanics employed on the contract. Bidders must use this information to accurately calculate labor costs for their proposals and ensure compliance with federal labor standards. Failure to adhere to these wage determinations can lead to contract violations and penalties.

Form / Attachment / Pricing Sheet

This document, "Attachment 4 - Itemized Cost Breakdown.xlsx," is an Excel spreadsheet intended for bidders to provide a detailed breakdown of their proposed costs for Solicitation No. 36C24726R0058. It serves as a template for itemizing costs across various construction divisions, including materials, labor, equipment, and other expenses.

The spreadsheet is organized by CSI (Construction Specifications Institute) divisions, such as General Requirements, Existing Conditions, Concrete, Metals, Wood and Plastic, Thermal and Moisture Protection, Openings, Finishes, Specialties, Equipment, Furnishings, Special Construction, Fire Suppression, Plumbing, and HVAC, and Electrical. For each division, bidders are expected to input costs for Material, Labor, Equipment, and Other. It also includes sections for Subtotal, Overhead, Profit, Bonds and Insurance, and a final Total Proposal.

This attachment is crucial for bidders to accurately estimate and present their pricing in a standardized format as required by the solicitation. It directly impacts the proposal preparation process and will likely be a key component in the government's cost evaluation of bids. Bidders must complete this breakdown meticulously to ensure their proposal is compliant and competitive.

Form / Attachment / Pricing Sheet

This document contains "As-Builts" for the V.A. Medical Center (Atlanta) Decatur, Georgia, Electrical System Upgrades - Phase II/III, VA Project No. 508-10-0112. As-builts are drawings that reflect the actual conditions and changes made during the construction of the project.

• The document includes various drawing sheets detailing electrical power plans, demolition plans, site layouts, generator details, switchgear schedules, and building penetrations.

• Specific sheets cover:

  • Electrical Power Drawing Index (EI 001)
  • Legend, Abbreviations, Notes (ED 100)
  • Electrical Power Demolition Plans (ED 400, ED 401, ED 602, ED 603, ED 604, ED 605, ED 606)
  • Electrical Power Plans (EP 200, EP 400, EP 401, EP 402, EP 500, EP 601, EP 602, EP 603, EP 604, EP 605, EP 606)
  • Electrical Site Elevations (ES 200)
  • Electrical Sections and Isometrics (ES 400, ES 401)
  • Grounding Diagrams (EG 501, EG 502)
  • Mechanical Demolition Plans (MD 100, MD 400)
  • Pipe Support Plans and Details (S-1.0, S-2.0, S-3.0, S-4.0)
  • Foundation and Generator Pad Layouts (M 100, M 500, M 501, M 502)
  • Control Diagrams (EP 611)

• The drawings provide detailed information on the installed electrical systems, including conduit routing, equipment locations, switchgear configurations, and connections.

• These as-built drawings are crucial for understanding the final installed condition of the electrical systems related to the "Electrical System Upgrades - Phase II/III" project.

• Bidders can use this document to verify existing conditions, understand the scope of work completed, and identify any deviations from original plans, which may be relevant for future maintenance, repairs, or further upgrades at the facility.

Form / Attachment / Pricing Sheet

This document is a "Normal Power Riser Diagram" for the Main Hospital, covering the Basement through the 3rd Floor, specifically for new work in Phase 'E' of the Electrical System Upgrades project. It visually represents the electrical power distribution pathways.

• The diagram illustrates the "Normal" power distribution, distinguishing between existing and new electrical components.
• It shows various electrical rooms, panels (e.g., MCCs, ATS, MSB), transformers, and their connections across different floors.
• Key components like chillers and their power requirements are indicated.
• A legend clarifies line types for existing and new conduits and conductors.

This diagram is crucial for bidders to understand the existing electrical infrastructure and the proposed new power distribution system. It provides essential details for planning and executing electrical work, ensuring proper integration with existing systems and compliance with the project's scope for electrical upgrades.

Solicitation / RFP / RFQ

This solicitation is for the Emergency Replacement of a Faulted Electrical Bus Duct Section at the Atlanta VA Medical Center. A major electrical fault has occurred in approximately 300 linear feet of bus duct supplying the main hospital, creating a significant risk to patient care and critical life-safety systems. The work involves selective demolition of the faulted section and installation of replacement bus duct components.

• Removal and replacement of approximately 300 linear feet (±10%) of electrical bus duct.

• Work in a confined, unimproved crawlspace with dirt flooring, labeled as containing asbestos materials (no abatement anticipated, but containment and PPE required).

• Replacement-in-kind installation using new, modern equivalent equipment compatible with existing systems (2000A/4000A, 480V, 3-phase, 4-wire, copper bus bars, aluminum housing).

• Strict adherence to safety protocols, including OSHA regulations, NFPA 70E for electrical safety, confined space entry (29 CFR 1910.146), and asbestos work practices (29 CFR 1926.1101).

• Comprehensive submittals including Site-Specific Safety Plan, ICRA, ILSM, Confined Space Entry Permit, Asbestos Work Practice Plan, Quality Control Plan, Construction Schedule, Site Access Plan, and Final Tie-In and Energization Plan.

• Acceptance testing including continuity, insulation resistance, ground fault testing, operational testing, and post-energization infrared scan.

• Site restoration and project closeout, including waste management and as-built documentation.

• Contract Type: Firm-Fixed-Price.

• Period of Performance: 252 Calendar Days from Notice to Proceed.

• Magnitude of Construction: Between $500,000 and $1,000,000.

• Proposals are due by 13:00 EST on March 26, 2026.

• Submission is via email only to Ryan.Crispin@va.gov, CC: Joseph.Osborn@va.gov. No physical documents accepted.

• Evaluation Factors: Past Performance (significantly more important than price) and Price.

• Key Deadlines: Site Visit on March 3, 2026; RFIs due by March 9, 2026.

• This acquisition is 100% Set-Aside for Service-Disabled Veteran Owned Small Businesses (SDVOSBs) only.

• SDVOSB must be 51% or more owned and controlled by one or more veterans.

• Offerors must be registered in SAM.gov and certifications.sba.gov.

• An organized site visit is scheduled for March 3, 2026. Crawlspace entry will NOT be permitted during the group site visit; Government-furnished photographic documentation will be provided. Optional individual crawlspace inspections may be requested.

• Offer guarantee accepted via email only.

• NAICS Code: 238210; Small Business Standard: $19 Million.

Form / Attachment / Pricing Sheet

This document is a drawing titled "Normal Power Riser Diagram Main Hospital Existing/Demolition - Phase D". It visually represents the electrical power distribution system within the main hospital building, specifically for the existing and demolition phases of Phase D. It serves as a technical reference for the electrical system layout and connections.

• The diagram illustrates the vertical distribution of electrical power (riser diagram) from the basement through the third floor.
• It details various electrical components such as transformers, switchboards, motor control centers (MCCs), and panelboards.
• It shows connections to different floors and areas within the hospital, including mechanical mezzanines, electrical rooms, and specific equipment like chillers.
• It includes legends for different types of conduits and conductors, as well as symbols for equipment to be removed or to remain.
• Revision history and project information are provided at the bottom.

This drawing is crucial for bidders to understand the existing electrical infrastructure and the scope of demolition or modifications required for Phase D of the project. It provides essential details for planning and executing electrical work, identifying specific equipment, and understanding power distribution pathways. Bidders should use this to assess the complexity of the electrical systems involved and to ensure their proposals accurately reflect the work needed.

Form / Attachment / Pricing Sheet

This document contains a comprehensive index of all drawings associated with the "Electrical System Upgrades" project at the V.A. Medical Center (Atlanta), Decatur, Georgia, VA Project No. 508-07-0102. It serves as a guide for navigating the various technical drawings included in the project.

• Drawing Number: Unique identifier for each drawing.
• Drawing Title: A descriptive title for each drawing.
• Sheet Number: Indicates the sequence of the drawing within the set (e.g., "Dwg. 1 of 131").

This index is crucial for bidders to understand the scope and organization of the project's technical documentation. It allows for quick identification of specific drawings related to different aspects of the electrical system upgrades, such as floor plans, riser diagrams, details, and schedules, which are essential for accurate bidding and proposal preparation.

Form / Attachment / Pricing Sheet

This document, "Attachment 11 - Specs.pdf", is a PDF file containing specifications related to the "EMERGENCY REPLACEMENT OF FAULTED ELECTRICAL BUS DUCT SECTION - MAIN HOSPITAL" project at VAMC ATLANTA, DECATUR, GA (Project No. 508-26-151).

This document appears to be a collection of technical specifications, likely detailing the requirements for the electrical bus duct replacement. It includes various sections related to:

• General Requirements
• Electrical Installations
• Grounding and Bonding
• Raceway and Boxes
• Busways
• Commissioning of Electrical Systems
• Asbestos Abatement
• Safety Requirements
• Quality Control
• Environmental Controls
• Temporary Interior Signage
• Construction Waste Management
• Site Surveys
• Special Inspections

This document is crucial for bidders as it outlines the technical specifications and requirements for the electrical bus duct replacement. Potential bidders must review these specifications to understand the scope of work, materials, installation methods, safety protocols, quality control measures, and any environmental considerations. This information is essential for accurately estimating costs, developing proposals, and ensuring compliance if awarded the contract.

Solicitation / RFP / RFQ

This is a presolicitation notice for a Firm Fixed Price Construction contract for Project No. & Title: 508-26-152 | Bus Duct Replacement at the Atlanta VAMC. This notice is not a Request for Proposal (RFP); contractors should not submit proposals until the RFP is posted.

• Furnish all labor, materials, equipment, supervision, and incidentals for selective demolition and removal of faulted electrical bus duct.

• Installation of replacement electrical bus duct components (replacement-in-kind).

• Containment and safety controls for work in asbestos-labeled spaces.

• Testing, commissioning, and associated site restoration.

• Work involves removal and replacement of approximately 250 linear feet of electrical bus duct in a confined, unimproved crawlspace with dirt flooring and asbestos materials. No asbestos abatement or excavation is anticipated unless directed.

• Contract Type: Firm Fixed Price Construction.

• Work Location: Atlanta VAMC.

• Magnitude of Construction: Between $500,000 and $1,000,000.

• Estimated Completion Period: 252 calendar days from Notice to Proceed (NTP).

• Solicitation Number: 36C24726R0058.

• Response Date/Time/Zone: 02-12-2026 13:00 EASTERN TIME, NEW YORK, USA.

• The solicitation, including documents, specifications, and drawings, will likely be posted on or about 3/5/2026 to sam.gov.

• All responsible sources may submit a proposal once the RFP is posted.

• Any amendments will be posted solely to sam.gov.

• Selection Criteria: Trade-Off Source Selection process for best value to the Government.

• A pre-proposal site visit will be held; date and time to be announced in the solicitation.

• This acquisition is a 100% Set Aside for certified Service-Disabled Veteran-Owned Small Businesses (SDVOSBs).

• Prospective contractors must be certified and listed in the SBA certification database and registered in SAM.gov at the time of qualification submission.

• Compliance with VAAR Clause 852.219-73 and 852.219-75 is required.

• For special trade contractors, no more than 75% of the contract amount can be paid to firms that are not certified SDVOSBs or VOSBs.

• NAICS Code: 238210 (Commercial and Institutional Building Construction), Size Standard: $19.0 million.

• Product Service Code (PSC): 5935 (Connectors, Electrical).

• One or more items are subject to the World Trade Organization Government Procurement Agreement and Free Trade Agreements.