56th Troop Command Billeting and Subsistence (Lodging and Food) for Leapfest 2026

Other / Unclassified

This document is a Justification Review Document for a sole source procurement. It outlines the rationale for soliciting from a single source for "Leapfest 2026 Billeting and Subsistence."

This document explains why the government intends to award a contract to the University of Rhode Island (URI) on a sole source basis for meals and lodging for the Leapfest 2026 event. It details the requirement for approximately 180 personnel for 8 nights, the critical need for the lodging to be within a 15-mile/30-minute radius of three key locations, and the difficulty in finding other facilities that can meet these requirements, especially during the peak summer season in New England. The justification highlights that URI has historically been the only identified vendor capable of meeting these specific needs, and altering the requirements to increase competition would likely increase costs and risk to the event's schedule. Bidders should note that this document explains the rationale for a sole source award, indicating that direct competition is not anticipated for this specific requirement as currently defined.

Form / Attachment / Pricing Sheet

This Excel file provides the CLIN structure and detailed breakdown of requirements for lodging and subsistence for the LEAPFEST 2026 event. It serves as a template for pricing and understanding the scope of services.

CLIN 0001: Lodging, Wiley Building

• Total beds required: 1630
• Includes lodging for Fulltime Support Personnel, Early Competitors, and US Competitors.
• Dates of service: July 26, 2026 to August 04, 2026.
• Linen charge included.

CLIN 0002: Subsistence Plan, Dinner

• Total meals required: 1062
• Cafeteria-style dinner service.
• Specific meal counts and dates provided, including adjustments for "Bagged Early Dinner" and "Late Meal due to required Training."
• Service hours: 4:00 PM - 6:00 PM, with extensions on specific dates.

CLIN 0003: Subsistence Plan, Breakfast

• Total meals required: 884
• Cafeteria-style breakfast service.
• Specific meal counts and dates provided.
• Service hours: 7:00 AM - 9:00 AM.

CLIN 0004: Administrative Fee

• Calculated as 10% of the subtotal for CLINs 0001-0003.

Sheets:

• RFP: Contains the primary CLIN structure and pricing breakdown.
• Meals: Provides a detailed daily projection of URI Breakfast and Dinner requirements by attendee type.
• Billeting: Provides a detailed daily projection of URI Lodging requirements by attendee type.

This document is crucial for bidders to understand the specific quantities and types of lodging and meal services required for LEAPFEST 2026. It forms the basis for developing accurate pricing proposals and assessing the scope of work.

Solicitation / RFP / RFQ

This is a Combined Synopsis/Solicitation for commercial items, serving as the only notice. The 56th Troop Command requires Billeting and Subsistence (Lodging and Food) for 178 individuals supporting the Leapfest 2026 Competition Event from July 26, 2026, to August 4, 2026. Meals include breakfast and dinner. The RIARNG intends to award a firm-fixed price purchase order.

• Billeting and Subsistence (Lodging and Food) for 178 individuals.

• Meals: Breakfast and Dinner.

• Items must be new; no refurbished, remanufactured, or "gray market" items.

• Agency is exempt from Federal, State, and Local City taxes.

• Contract Type: Firm-fixed price purchase order.

• Period of Performance: July 26, 2026 – August 4, 2026.

• Delivery: FOB Destination to Vendors Location.

• Quotes must be submitted via email to Lori Zolofra (lori.a.zolofra.civ@army.mil) and Shane Murray (shane.c.murray2.civ@army.mil).

• Deadline for quotes: 5:00 PM EST, June 4, 2026.

• All vendors must be registered in the System for Award Management (SAM).

• Basis of Award: Sole source requirement, pending determination of fair and reasonable price and submission of a quote in accordance with requirements.

• This acquisition is a Sole Source to the University of Rhode Island (Cage: 9B968).

• NAICS Code: 721199 – All Other Travel Accommodations, with a business size standard of $9.0M.

• This announcement is open for 15 days.

• Payment will be made via Wide Area Workflow (WAWF).

• Questions must be submitted in writing via email; telephonic questions will not be addressed.

• The document includes numerous FAR and DFARS provisions and clauses that apply to this acquisition.