5810--CAVHCS-Two-Way Radio System Replacement

Amendment / Modification

This amendment (0002) to Solicitation 36C24726Q0450 provides the following:

1. Answers a vendor question: A question was posed regarding the radio frequency (UHF or VHF) and antenna requirements for the two-way radio system. The response indicates the system is likely UHF. It also states that a site visit is necessary to determine antenna requirements, with a new antenna potentially needed for the Tuscaloosa campus due to equipment relocation. The vendor is expected to assess site conditions and recommend a solution.
2. Removes a technical requirement: The phrase "AES-256 ENCRYPTION" has been removed from the "OBJECTIVES" section of the solicitation.

• "OBJECTIVES" section (requirement removed).

• The amendment addresses a vendor question, implying a clarification or addition to the original solicitation's information.

• All terms and conditions of the original solicitation remain unchanged, except for the specific modifications noted above.

• The amendment does not explicitly state a change to the offer receipt deadline.

Amendment / Modification

This amendment (0001) to Solicitation 36C24726Q0450 makes the following changes:

• Questions Deadline Extended: The deadline for submitting questions has been moved from April 21, 2026, to April 23, 2026, at 11:00 AM CST.
• Offer Receipt Date Extended: The closing date for the solicitation has been extended from April 22, 2026, to April 28, 2026, at 3:30 PM CST.
• Site Visit Added: A site visit has been added to the Statement of Work (SOW). Contractors are encouraged to attend.
  • Date: Friday, April 24, 2026
  • Time: 8:00 AM - 12:00 PM CST (Montgomery) / 1:00 PM - 3:30 PM CST (Tuskegee)
  • Locations:
    • CAVHCS- Montgomery VAMC, 215 Perry Hill Road, Montgomery, AL 36109, Bldg. 14 Engineering Services.
    • CAVHCS- Tuskegee VAMC, 2400 Hospital Road, Tuskegee, AL 36109, Bldg 5, Engineering Services

• Solicitation deadline for questions.

• Solicitation closing date and time for receipt of offers.

• Statement of Work (SOW) now includes a site visit schedule and locations.

• The deadline for submitting offers is now April 28, 2026, at 3:30 PM CST.

• Potential offerors should note the revised question deadline and the added site visit opportunity.

Solicitation / RFP / RFQ

This solicitation is for the replacement of a Two-Way RF Radio Communication System for the Department of Veterans Affairs (VA) at the CAVHCS Campuses in Montgomery and Tuskegee, Alabama. The existing system has discontinued components and requires replacement to ensure reliable communication for utilities management, daily maintenance, and emergency response.

• Design, procurement, installation, programming, testing, and commissioning of a new, secure two-way RF radio communication system.

• Engineering & Design: RF surveys, system architecture, IP linking via VA network, channel/talkgroup planning.

• Procurement: Radios, chargers, repeaters, antennas, UPS units, and accessories.

• Installation: Repeaters, antennas, racks, UPS, surge protection, IP configuration.

• Programming: VA-assigned frequencies, emergency alert features, AES-256 encryption.

• Testing & Commissioning: Coverage verification, IP link stability, emergency feature validation.

• Training & Documentation: Staff training, administrative training, as-built diagrams.

• Warranty & Support: Minimum 12-month warranty, burn-in support, and preventive maintenance plan.

• The system must utilize VA-assigned frequencies and the VA network for inter-site IP connectivity.

• Deliverables include RF survey report, programming templates, installation documentation, Acceptance Test Plan (ATP) results, training materials, and a support/preventive maintenance plan.

• Contract Type: Firm-Fixed-Price.

• Delivery: Estimated 6 weeks after award date.

• Place of Performance: CAVHCS Montgomery, AL and CAVHCS Tuskegee, AL.

• Offer Due Date: April 22, 2026, 3:30 PM CDT.

• Vendor questions must be emailed to Brenda.Carter6@va.gov by April 21, 2026, 11:00 AM CST.

• Site visitation is required during the solicitation phase.

• Evaluation Criteria: Lowest Priced Technically Acceptable (LPTA). Technical (meets salient characteristics) and Past Performance (FAPIIS satisfactory rating or no rating) are equal to price.

• Offerors must complete and submit the SF 1449, including blocks 17, 30a, 30b, and 30c, and the price/cost schedule.

• This acquisition is unrestricted.

• Vendors must complete the price/cost schedule in the RFQ to be eligible for award; a quote will not suffice.

• Payment will be made via Electronic Funds Transfer (EFT) through the System for Award Management (SAM).

• Invoices must be submitted electronically in accordance with VAAR Clause 852.232-72.

Solicitation / RFP / RFQ

This is a Request for Quote (RFQ) for the replacement of a two-way radio communications system at the Tuscaloosa VA Medical Center (CAVHCS) West Campus in Montgomery, AL. The system serves both the Montgomery and Tuskegee VA Medical Centers.

Details on the specific requirements and deliverables for the two-way radio system replacement are provided in the referenced Performance Work Statement (PWS).

• Solicitation Number: 36C24726Q0450

• Product Service Code: 5810

• NAICS Code: 334220

• Response Date/Time/Zone: April 22, 2026, 15:30 Central Time, Chicago, USA.

• Contracting Office Address: Department of Veterans Affairs, Tuscaloosa VA Medical Center, 3701 Loop Road East, Tuscaloosa AL 35404-5088.

No specific set-aside information is provided in this document.

• Place of Performance: CAVHCS West Campus-Montgomery, 215 Perry Hill Road, Montgomery AL 36109, USA.
• Point of Contact: Brenda Carter, brenda.carter6@va.gov.
• The full details of the procurement are available in the Performance Work Statement (PWS).