5BDE Coconino High School JCLC Meals

Questions & Answers / Clarifications

This document provides clarification on utility services available at the Coconino High School JCLC Meals facility for the W9124D26QA085 opportunity.

• Electricity: Yes, electricity and outlets are available throughout the kitchen.
• Water: Yes, water is available for preparation and for a cleaning room for dishes and utensils.
• Gas: Yes, gas is available for the stoves and griddle.
• Fridge / Freezer Power: Both the fridge and freezer are electric.

This clarification confirms the availability and status of essential utility services, which may impact a bidder's operational planning and resource requirements for the opportunity.

Other / Unclassified

This document is a U.S. Department of Labor Wage Determination (No. 2015-5465, Revision No. 29) for the Service Contract Act, applicable to Arizona County of Coconino. It lists various occupational classifications with corresponding minimum hourly wage rates and required fringe benefits.

This document is crucial for potential bidders as it establishes the minimum wage and benefit rates that must be paid to service employees working under a contract covered by the Service Contract Act in the specified geographic area. Bidders must use these rates when calculating their labor costs for proposals to ensure compliance with federal regulations. The document also outlines Executive Orders related to paid sick leave and minimum wage for federal contractors, along with the process for conforming additional classifications if needed.

Performance Work Statement (PWS)

To provide non-personal food services for the Army JCLC Leadership Challenge Exercise hosted by Coconino High School Junior ROTC Department.

• Provide seven meals (3 breakfast, 1 lunch, 3 dinners) for 100 Cadets and 27 Cadre.

• Maintain a clean and efficient meal serving area.

• Provide cutlery, serving utensils, and eating utensils.

• Transport meals (hot and cold) to the designated facility at Camp Navajo.

• Includes off-site meal preparation, transportation, serving, and post-meal cleanup.

• Utilize government-furnished dining facility (DFAC) at Camp Navajo, including sinks, counters, freezers, refrigerators, stoves, griddles, ovens, and microwave ovens.

• Dates: 23-26 April 2026

• Location: Camp Navajo, Bellemont, AZ 86015

• Meals must be nutritious, filling, and served at appropriate temperatures according to Arizona State Food Service standards.

• Cleanup must be completed immediately following each meal, adhering to Arizona State Food Service standards.

• Contractor shall set up food and serving equipment at least 30 minutes prior to each meal.

• Meals shall be served on time.

• Dining facility must be restored for the next meal within two hours of the current meal's conclusion.

• Contract Type: Firm-Fixed Price service contract.

• Quality Control: Contractor's existing quality assurance system will be utilized per FAR 12.208.

• Reporting: Inform COR of issues within 7 days (verbal) followed by written reports within 5 days.

• Holidays: Deadlines falling on holidays will shift to the closest preceding workday.

• Operating Hours: Contractor support hours are 0600 to 1900 hrs or until event completion daily.

• Security: Contractor personnel are not required to have a security clearance.

• Meetings: Contractor shall attend post-award conferences and periodic progress meetings.

• Identification: Contractor employees must identify their status to avoid misrepresentation.

• Information Protection: Contractor shall not cite contract information in marketing materials.

• OCI: Contractor must notify the Contracting Officer of any potential Organizational Conflict of Interest.

• Government Property: Government will provide a functional DFAC and dumpsters.

• Contractor Furnished: Contractor shall furnish all other necessary supplies, equipment, facilities, and services.

• Clothing: Personnel shall wear clean, non-offensive clothing.

• Utility Conservation: Contractor shall instruct employees on conservation practices.

• Menu: Submit menu at least 10 calendar days prior to the event.

• Meals: Provide meals for 100 Cadets and 27 Cadre daily.

• Facility and Equipment Clean Up: After each meal.

• Invoice: Submit via WAWF.

Solicitation / RFP / RFQ

This solicitation (W9124D26QA085) is for meal services for cadets and cadres at Camp Navajo, Bellemont, AZ, in support of the Junior Cadet Leadership Challenge (JCLC). The acquisition is a 100% Small Business Set-Aside.

• Provision of breakfast, lunch, and dinner meals for cadets and cadres.

• Specific quantities and dates are detailed for each meal type and group (cadets vs. cadres).

• The Period of Performance is from April 23, 2026, to April 26, 2026.

• The Performance Work Statement (PWS) is incorporated by reference and contains details on acceptance/inspection.

• The contract will be a firm-fixed-price contract.

• Award is anticipated using Simplified Acquisition Procedures (SAP).

• The North American Industry Classification Standard (NAICS) code is 722310, with a size standard of $47,000,000.00.

• Quotes are due by 9:00 AM Eastern Time on March 20, 2026.

• Quotes should be submitted via email to the Contract Specialist.

• Offerors are encouraged to submit their best prices initially.

• Evaluation will be based on the lowest price that meets requirements and is deemed responsible.

• Price analysis techniques will be used.

• Questions regarding the solicitation are due by March 13, 2026.

• This solicitation is a 100% Small Business Set-Aside.

• Offerors must possess a valid UEI number and be registered in the System for Award Management (SAM).

• The solicitation incorporates FAR clauses by reference, including those related to commercial products and services, labor standards, and representations and certifications.

• Specific clauses related to Buy American, Trade Agreements, and Covered Defense Telecommunications Equipment or Services are included.

• Payment will be made via Wide Area WorkFlow (WAWF).