6150-- Replacement of UPS batteries
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), Veterans Benefits Administration, is seeking quotations for the replacement and installation of Uninterrupted Power Source (UPS) batteries at the VA Winston-Salem Regional Office, NC. This is a Total Small Business Set-Aside acquisition, with the government intending to award a Firm Fixed Price contract. The solicitation, 36C10D26Q0126, requires the provision of 18 specific UPS units and associated services. Quotations are due July 1, 2026, at 1:00 PM EST.
Scope of Work
The contractor will be responsible for providing all necessary personnel, labor, equipment, materials, and disposal services for the replacement of 18 BBP-AR-33-6KRM UPS batteries. Key tasks include:
- Complete installation and calibration of new UPS units.
- Removal and disposal of old UPS units and dunnage.
- Ensuring all parts are manufactured and delivered by the Original Equipment Manufacturer (OEM).
- Providing a one-year warranty on all installed UPS units, including full replacement cost.
- Initiating a contracted preventative maintenance plan within the last three months of the warranty expiration.
- Rework at no additional cost if units are improperly installed or fail immediately after installation.
- No post-installation maintenance or preventative maintenance is required beyond the warranty period.
Technical Specifications
The required UPS unit is the Battery Backup Power, Inc. Model BBP-AR-33-6KRM, a 3-phase, 6kVA/6kW unit. Key specifications include:
- Capacity: 6kVA/6kW with 1.0 Power Factor.
- Battery: Hot-swappable cartridges, scalable up to 24kVA/24kW.
- Input/Output: L21-20P plug (input), L21-20R receptacle (output), 120/208Y 3-phase, 20 Amps.
- Certifications: UL listed, TAA compliant, CE/TUV, cULus, and various EN/FCC standards. Bidders must ensure their proposed solution meets or exceeds these detailed technical requirements.
Contract Details & Timeline
- Contract Type: Firm Fixed Price.
- Set-Aside: Total Small Business Set-Aside (FAR 19.5).
- NAICS Code: 335910 - Battery Manufacturing.
- PSC: 6150 - Miscellaneous Electric Power and Distribution Equipment.
- Period of Performance: July 10, 2026, to August 31, 2026.
- Estimated Delivery: Approximately 2-3 weeks after award.
- Place of Performance: VA Regional Office, 251 North Main Street, Winston-Salem, NC 27155.
Submission & Evaluation
- Questions Deadline: June 25, 2026, at 1:00 PM Eastern Standard Time. Submit via email to Mariam.Ibrahim2@va.gov.
- Quotation Submission Deadline: July 1, 2026, at 1:00 PM Eastern Standard Time. Submit via email to Mariam.Ibrahim2@va.gov.
- Evaluation Factors: Technical, Past Performance, and Price. Technical and Past Performance are considered equally important as Price.
- Technical Evaluation: Focuses on exact Brand/Model (rated "Acceptable") or evaluation of substitute items for equal or better function/quality, country of origin, quantity verification, and delivery capability.
- Past Performance: Evaluated via CPARS data or two (2) completed Past Performance Questionnaires (PPQs), with at least one for prime contractor work, recent and relevant.
- Price Evaluation: To determine fairness and reasonableness.
Contact Information
For inquiries, contact Mariam Ibrahim, Contract Specialist, at Mariam.Ibrahim2@va.gov or 848-377-5126.