6350--RFQ: Replacement Physical Access Control System (PACS) and Intrusion Detection System (IDS), for the Castle Point and Montrose VA Medical Centers.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation (RFQ) for the replacement of Physical Access Control Systems (PACS) and Intrusion Detection Systems (IDS) at the Castle Point and Montrose VA Medical Centers. The current systems are end-of-life, with a failed PACS server and unsupported IDS components, creating security vulnerabilities. The goal is to integrate and upgrade these systems for enhanced security and future compatibility with video surveillance.

• Installation of Software House iStar G2 Controllers for PACS.

• Installation of DMP XR550 Controllers for IDS.

• Provision and installation of network connections, cabling, access control readers, keypads, PIRs, glass breaks, and duress/panic devices.

• Specific hardware quantities and types are detailed for both Castle Point and Montrose VAMCs.

• Integration of a Lynx duress system with the CCURE 9000 security management system and VA Police radios.

• Training on installed security systems (Administrator/Operator instruction for Access Control System).

• The Period of Performance is not explicitly stated but is implied to be phased.

• Place of Performance: VA Hudson Valley Healthcare System (Castle Point VA Medical Center and Franklin Delano Roosevelt Hospital - Montrose).

• Response Date/Time: April 16, 2026, 16:00 Eastern Time.

• Offers must be submitted via email to Jonatan.Rondon@va.gov.

• Evaluation will be based on Technical/Quality and Price.

• Offerors must include a statement of acceptance of terms and conditions or list exceptions.

• Offerors must provide a plan with timelines to determine contract length.

• This acquisition is set-aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB).

• NAICS Code: 334290 (Small business size standard of 800 employees).

• FSC/PSC: 6350.

• Offerors must provide a completed and signed Limitations on Subcontracting certificate and a Buy American Certificate.

• This solicitation incorporates provisions and clauses by reference, effective through Federal Acquisition Circular 2026-01.

• Full text of FAR provisions and clauses can be accessed electronically at www.acquisition.gov and www.va.gov/oal/library/vaar/index.asp.

Sources Sought Notice

This notice is for informational and planning purposes only to identify potential qualified sources for a Physical Access Control System (PACS) and Intrusion Detection System (IDS) for the Montrose and Castle Point VA Medical Centers. The existing systems are end-of-life, with the PACS server failed and IDS components unsupported, creating security vulnerabilities. The VA seeks to replace and integrate these systems.

• PACS: Installation of Software House iStar G2 Controllers, network connections, and access control readers. Requires specific components like CCURE 9000 ACS Desktop Site Server.

• IDS: Installation of DMP XR550 Controllers, network connections, keypads, PIRs, glass breaks, and duress/panic devices.

• Integration: The strategy aims to integrate Hudson Valley Health Care security systems, leverage data analytics, and bolster capabilities, with future integration planned for video surveillance systems.

• Phased Approach: Phase 1 focuses on Access Control and Lynx Duress Integration. Phase 2 focuses on DMP Intrusion Detection.

• Specific Components: Detailed lists of required Software House and DMP components for both Montrose and Castle Point VAMCs are provided, including quantities and device descriptions.

• This is a Sources Sought Notice, not a solicitation. Responses will inform acquisition decisions, and a solicitation may be published later.

• Interested sources must submit company name, address, POC, size status (SDVOSB, VOSB, Hubzone, WOSB, Large Business), and confirmation of small business status under NAICS code 561621 (size standard $25M).

• Companies should indicate if they are a manufacturer, distributor, or offer an equivalent solution.

• Large businesses must identify distributors. Small businesses must detail any alterations/modifications to items.

• Subcontracting plans and existing federal contract information (FSS, SEWP, etc.) are requested.

• Pricing information is encouraged for market research purposes only.

• Capabilities demonstrating "equal to items" meeting salient characteristics are required.

• Domestic manufacturing status of items should be indicated.

• Feedback on salient characteristics/SOW is requested.

• Submit responses via email to Jonatan.Rondon@va.gov by February 18, 2026, 16:00 EST.

• Seeking information on qualified sources and their size classification relative to NAICS code 561621.

• The VA Hudson Valley Health Care system will provide access, power, and wall space. The vendor is responsible for installation, wiring, programming, and ensuring compliance with codes and regulations. Vendor personnel must be US citizens or US persons. A one-year warranty on workmanship and materials is required. Training on installed systems is also required.