RFP-797-FSS-99-0025: 65IIA Medical Equipment & Supplies

Amendment / Modification

This amendment approves a class deviation to Federal Acquisition Regulation (FAR) subpart 22.8, Equal Employment Opportunity. It directs the cessation of enforcement of FAR policies related to the now-revoked Executive Order 11246, Equal Employment Opportunity. This action is in response to Executive Order (E.O.) 14173, which ended illegal discrimination and restored merit-based opportunity.

• Federal Acquisition Regulation (FAR) subpart 22.8, Equal Employment Opportunity.
• Associated provisions and clauses related to Executive Order 11246.
• Pages 2-13 of the original solicitation contain a summary of changes and updated clauses.

This amendment does not explicitly state a change to proposal deadlines or submission requirements. However, bidders should review the updated clauses and provisions on pages 2-13 to ensure their proposals comply with the revised Equal Employment Opportunity regulations.

Solicitation / RFP / RFQ

This document is a solicitation for a Worldwide Federal Supply Schedule (FSS) Contract for Medical Equipment and Supplies, specifically for FSC Group 65, Part II, Section A. It outlines the terms, conditions, and instructions for vendors wishing to offer products within various FSC classes, including Medical and Surgical Instruments, Surgical Dressing Materials, Hospital Furniture, Ophthalmic Instruments, and Maintenance/Repair services for medical equipment.

• Vendors must be able to demonstrate responsibility and meet all solicitation requirements.

• Pricing must be fair and reasonable, comparable to commercial customer pricing.

• Offerors must be able to fulfill all contract obligations.

• Compliance with various FAR and agency-specific clauses is required, covering areas such as:

  • Contract terms and conditions (e.g., inspection, payment, termination)
  • Small business utilization and subcontracting plans
  • Data rights, safeguarding of information, and cybersecurity
  • Environmental considerations and product labeling
  • Labor standards (Service Contract Labor Standards, minimum wages, paid sick leave)
  • Trade Agreements Act compliance
  • Electronic submission of offers and payment requests
  • 508 compliance for electronic submissions

• The solicitation is open and continuous with no set due date.

• Contracts awarded are typically for a 5-year base period, with options to extend up to 10 years total.

• Minimum sales criteria of $25,000 in the first two years and annually thereafter is expected.

• Offers must be submitted electronically.

• Key submission requirements include:

  • Registration in the System for Award Management (SAM).
  • Completion of required representations and certifications (FAR 52.212-3).
  • Submission of commercial pricelists and pricing information.
  • For new offerors, completion of GSA "Pathway to Success" seminar.

• Evaluation is based on "best value" determination, considering factors like price, past performance, quality, and offeror expertise.

• Proposals are subject to pre-award review, especially for higher-value contracts.

• Open to responsible offerors.

• Specific clauses related to small business set-asides (HUBZone, Total Small Business, Service-Disabled Veteran-Owned, EDWOSB, WOSB) are included, indicating potential for order-level set-asides.

• This solicitation is refreshed as of March 8, 2019.

• Vendors are advised to read the entire document thoroughly.

• Electronic offers are mandatory; paper offers will be returned.

• Specific instructions regarding electronic submission formats, email subject lines, and CD-ROM submissions for large files are provided.

Forms / Attachments / Pricing Sheets

This document contains wage determinations applicable to specific offerors for SIN A-200. It lists wage rates by state, county, and township.

• State
• County
• Township (if applicable)
• Wage Determination Number
• Revision Number
• Revision Date

Bidders responding to SIN A-200 should consult this document to understand the applicable wage rates for their service locations. Further details are provided in Vendor Response Document 02.

Form / Attachment / Pricing Sheet

This document, "02_VendorResponse_65IIA_R10_20190308.docx", is a comprehensive vendor response package required for all offerors. It includes various forms and sections that must be completed to submit a proposal for the solicitation.

• Vendor Response Sections: Covers critical areas such as Signatory Authority, Agent Authorization, SF-1449 form completion, Scope of Solicitation, Business Size Determination, Commercial Sales Practices, Past Performance, and Small Business Subcontracting Plans.
• Forms: Includes specific forms like the Signatory Authority Form, Agent Authorization Form, SF-1449, and the Continuation of SF-1449 detailing the Schedule of Items.
• Detailed Schedules: Provides extensive lists of Special Item Numbers (SINs) with corresponding NAICS codes, FSC classes, descriptions, and estimated annual requirements for medical equipment and supplies.
• Contractual Clauses: Incorporates numerous Federal Acquisition Regulation (FAR) and agency-specific clauses covering scope of contract, delivery, payment, hazardous materials, medical device compliance, and more.
• Proposal Checklist: A mandatory checklist to ensure all required documents and information are submitted.

This document is essential for any vendor intending to bid on the associated solicitation. It outlines all the required forms, representations, certifications, and detailed product/service categories (SINs) that must be addressed in a proposal. Offerors must carefully review and complete all applicable sections to ensure a compliant submission. The detailed Schedule of Items provides critical information on the scope of products and estimated requirements, which is vital for pricing and strategic planning.

Form / Attachment / Pricing Sheet

This Excel file contains pricing and product information required for proposal submission. It includes several sheets for different aspects of pricing and product data.

• Price Proposal Sheet: Contains columns for SIN#, Item #, Product Name/Description, Country of Origin, Manufacturer Information, Commercial List Price, MFC Net Price, MFC % Off Comm. List Price, Proposed Tracking Customer (TC) Net Price, TC % Off Comm. List Price, Proposed FSS Price (with and without IFF), and FSS % Off Comm. List Price.
• Figure 515.4-2 CSP-1 Sheet: Instructions for entering submission dates and date ranges for transactional data and commercial agreements. It also outlines columns for Customer, Discount, Quantity/Volume, FOB Terms, and Additional Discounts/Concessions.
• NonManufacturers Sheet: Details for non-manufacturer products, including Mfr Name, Mfr Part #, Dealer/Reseller Part #, Product Description, Mfr List Price, and Dealer/Reseller % discount.
• Country Codes Sheet: A comprehensive list of countries and their corresponding codes.
• Price Analysis Sheet: Provides a comparison of Commercial List Price, MFC Net Price, TC Net Price, and FSS Price, along with discount percentages and a comparison of government price to MFC price.

Bidders must use these sheets to accurately populate their pricing, product details, and relevant discounts as required by the solicitation. The "Price Proposal" and "Price Analysis" sheets are critical for detailing the proposed pricing structure, while "Figure 515.4-2 CSP-1" requires specific date entries related to the pricing data. The "NonManufacturers" and "Country Codes" sheets provide supporting information for product and origin details.

Form / Attachment / Pricing Sheet

This document, "Overseas Delivery Vendor Response," is a form for vendors to complete if they are offering overseas delivery as defined in the solicitation. It details the specific clauses, requirements, and pricing structures applicable to overseas shipments.

• Overseas Delivery Clauses: Lists and provides text for various clauses related to overseas shipments, including language, currency, wood packaging, electric current, marking, transshipments, foreign taxes, and parts/service.
• Vendor Response Section: Includes continuation of SF 1449 (Blocks 19-21) for the Schedule of Items, requiring vendors to check which items they offer. It also requires designation of geographic areas/countries/zones for coverage and selection of the F.O.B. shipping term.
• Trafficking in Persons Certification: Requires a certification regarding compliance plans for contracts involving supplies or services acquired or performed outside the United States with an estimated value exceeding $500,000.
• F.O.B. Shipping Terms: Defines and provides clauses for "F.O.B. Destination," "F.O.B. Inland Carrier, Point of Exportation," and "F.O.B. Inland Point, Country of Importation."
• Commercial Delivery Schedule: Outlines requirements for specifying delivery times (ARO) for both standard and expedited deliveries.
• Proposed Pricing: Instructions for submitting proposed pricing for overseas delivery, including the use of an Excel spreadsheet and the Commercial Sales Practices Format (CSP-1).

This document is critical for any vendor intending to offer overseas delivery. It outlines specific contractual clauses, shipping responsibilities, required certifications, and the detailed format for submitting pricing and commercial sales practice information for overseas sales. Bidders must carefully review and complete all sections relevant to their proposed overseas offerings.

Form / Attachment / Pricing Sheet

This document is an Excel file containing pricing and related information for a SAM.gov opportunity. It includes several sheets: 'Price Proposal', 'Figure 515.4-2 CSP-1', 'NonManufacturers', 'Price Analysis', and 'Award'. Bidders will need to use this information to prepare their pricing submissions.

• Price Proposal Sheet: Contains columns for SIN#, Item #, Product Name/Description, Country of Origin, Manufacturer Information, Commercial List Price, MFC Net Price, Proposed Tracking Customer (TC) Name and Price, and FSS Price (with and without IFF).
• Figure 515.4-2 CSP-1 Sheet: Provides instructions and fields for entering dates related to transactional data and commercial agreements, as well as columns for Customer, Discount, Quantity/Volume, FOB Terms, and Additional Discounts/Concessions.
• NonManufacturers Sheet: Lists SIN#, Manufacturer Name, Part Numbers, Product Description, and discount information.
• Price Analysis Sheet: Details Commercial List Price, MFC Net Price, TC Net Price, and various discount percentages, including a column to check if the proposed government price is less than or equal to the MFC price.
• Award Sheet: Lists SIN#, Item #, Product Name, Tracking Customer Name, FSS Price, and indicates awarded items.

This file is crucial for bidders to understand the pricing structure, provide their own pricing details accurately, and potentially analyze the pricing of awarded items. It directly impacts the proposal preparation process and is likely a required submission component.

Forms / Attachments / Pricing Sheets

This document contains wage determination updates for various locations, effective September 2019. It lists specific wage determinations, revision numbers, and revision dates for different states, counties, and townships.

• State: The state where the wage determination applies (e.g., Maine, New Hampshire, Massachusetts, etc.).
• County: The county within the state.
• Township/Locality: The specific town, plantation, unorganized territory, or city.
• Wage Determination: The applicable wage determination number (e.g., 2015-4001).
• Revision Number: The revision number for the wage determination.
• Revision Date: The date of the revision (all listed are September 2019).

This information is crucial for bidders to understand the prevailing wage rates applicable to labor on the contract in the specified geographic areas. It is essential for accurate cost estimation and compliance with labor laws when preparing proposals or bids for opportunities that require adherence to these wage determinations.

Amendment / Modification

This amendment to Solicitation RFP-797-FSS-99-0025-R10, dated 03/08/2019, incorporates the following updates:

• GSAM Clause 552.238-120 Economic Price Adjustment – Federal Supply Schedule Contracts (Tailored) (Sep 2024): This new clause replaces GSAM/R 552.216-70 Economic Price Adjustment-FSS Multiple Award Schedule Contracts (SEP 1999). It outlines the procedures for economic price adjustments, including definitions, general provisions, exceptions, the specific economic price adjustment method for FSS contracts, submission requirements, contracting officer responsibilities, and effective dates for price adjustments.
• Responsibility Evaluation (October 2025): Updates to the requirements for evaluating offeror responsibility, particularly for new Department of Veterans Affairs (VA) Federal Supply Schedule (FSS) offers. This includes updated guidance on financial information submission, such as annual financial statements, explanations for negative financial information, and alternative documentation for new contractors with less than two years of experience.
• Signature Authority Form (August 2025): Updates to the form used to identify individuals delegated authority to sign FSS offers and contracts, including company information, officer details, and authorized signatories.

• GSAM Clause 552.216-70 is replaced by GSAM Clause 552.238-120.
• The "Responsibility Evaluation" section has been updated with the October 2025 version.
• The "Signature Authority" form has been updated with the August 2025 version.

Offerors must acknowledge receipt of this amendment. The solicitation's original hour and date for receipt of offers are extended. Specific details regarding the extension are not provided in this amendment text, but offerors are instructed to acknowledge receipt to avoid rejection of their offer. Bidders should review the updated clauses and forms to ensure compliance with current requirements.

Amendment / Modification

This amendment modifies solicitation RFP-797-FSS-99-0025-R10 to incorporate revisions to clause 552.238-80, "Industrial Funding Fee and Sales Reporting (Jul 2020, Tailored – Dec 2023)". The primary change is the reduction of the grace period for reporting sales and remitting the Industrial Funding Fee (IFF) from 60 days to 30 days after the close of the quarter. Fiscal Year 2024 Quarter 1 sales reporting must adhere to this new 30-day timeframe.

• Clause 552.238-80 "Industrial Funding Fee and Sales Reporting (Jul 2020, Tailored – Dec 2023)"

• Bidders must be aware of the shortened 30-day period for reporting sales and remitting the IFF. This impacts financial and administrative processes for sales made under the contract. The deadline for FY24 Q1 sales reporting is now 30 days after the quarter's close.

Amendment / Modification

This document is Amendment 0001 to Solicitation RFP-797-FSS-99-0025-R10, dated March 8, 2019. Key changes include:

• Item 1: Revises sections on Electronic Acceptance of Offers (Mar 2020) and Scope of Solicitation (Mar 2020), specifically regarding "New Items, Refurbished Items, and 'Grey Market Goods'." It also updates the protocol for electronic offer submission, emphasizing digital signatures and clarifying acceptable file formats.
• Item 2: Adds, removes, and revises various FAR and GSAR clauses and solicitation special language. Notable additions include clauses related to telecommunications and video surveillance equipment, task-order ombudsmen, and evaluation of options. Several clauses have been updated to newer versions.
• Item 3: Revises "General Terms and Conditions Applicable to Rental" (Mar 2020) and adds "Additional Terms and Conditions Applicable to Rental" (Mar 2020), including a Rental Agreement Template.
• Item 4: Revises the "Small Business Subcontracting Plan Template" (April 2019), "Signatory Authority Form" (Jan 2020), and "Proposal Checklist" (Mar 2020).
• Item 5: Revises "Document 03 – Price Proposal Preparation" (Dec 2019).
• Item 6: Revises "Document 01a - Wage Determinations" (Sep 2019).

Multiple sections of the original solicitation have been updated, including those related to offer submission, scope of services, rental terms, proposal preparation documents, and various FAR/GSAR clauses.

This amendment extends the hour and date for receipt of offers. Offerors must acknowledge receipt of this amendment. Specific details regarding electronic submission, file formats, and signature requirements have been updated.

Form / Attachment / Pricing Sheet

This document contains pricing information and related data required for proposals. It includes several sheets for different aspects of pricing and product information.

• Price Proposal Sheet: Details product information, manufacturer data, tracking customer information, and FSS (Federal Supply Schedule) pricing. It requires input on SIN#, Item #, Product Name/Description, Country of Origin, Manufacturer details, sales data, commercial list price, MFC (Manufacturer's Commercial) Net Price, proposed tracking customer net price, and proposed FSS prices (with and without IFF).
• Figure 515.4-2 CSP-1 Sheet: Provides instructions for entering dates related to transactional data and commercial agreements, and outlines columns for Customer, Discount, Quantity/Volume, FOB Terms, and Additional Discounts or Concessions.
• NonManufacturers Sheet: A table to list non-manufacturers, including SIN#, Manufacturer Name, Manufacturer Part #, Dealer/Reseller Part #, Product Description, Manufacturer List Price, and Dealer/Reseller discount percentage.
• Country Codes Sheet: A reference list of countries and their corresponding codes.
• Price Analysis Sheet: Contains columns for analyzing pricing, including SIN#, Item #, Commercial List Price, MFC Net Price, discounts, proposed TC Net Price, and a comparison of proposed government price to MFC price.

Bidders must use the 'Price Proposal' and 'Figure 515.4-2 CSP-1' sheets to accurately input their pricing data and relevant dates as per the solicitation's instructions. The 'NonManufacturers' and 'Price Analysis' sheets provide frameworks for specific pricing details and comparisons. The 'Country Codes' sheet is a reference for the 'Country of Origin' field in the Price Proposal.

Amendment / Modification

This amendment (Number 0005, effective July 25, 2025) modifies Solicitation FP-797-FSS-99-0025-R10, originally dated March 8, 2019. The primary purpose is to update regulations, special language, and templates/forms. Key changes include:

• Updated FAR Clauses: Several FAR clauses have been updated to newer versions, including:

  • FAR 52.203-17 (Contractor Employee Whistleblower Rights) updated from June 2020 to Nov 2023.
  • FAR 52.212-3 (Offeror Representations and Certifications) updated to May 2024 (Deviation Feb 2025).
  • FAR 52.212-5 (Contract Terms and Conditions) updated to Jan 2025 (Deviation Feb 2025).

• New Responsibility Evaluation Document: A new document for Responsibility Evaluation has been added, which offerors must complete, including options and new offers.

• SAM Delayed Processing Notification: A notification regarding potential lags between SAM system updates and policy updates is included.

• The amendment details changes to various FAR clauses and introduces a new Responsibility Evaluation document.

• Offerors must acknowledge receipt of this amendment. The hour and date for receipt of offers may be extended (though not explicitly stated as extended in this amendment, it is a standard option). Failure to acknowledge may result in offer rejection. Offerors desiring to change a previously submitted offer must do so via letter or electronic communication referencing this amendment and received prior to the opening hour and date.

Amendment / Modification

This amendment (0002) to Solicitation RFP-797-FSS-99-0025-R10, dated 03-18-2019, introduces several updates:

• New Clauses Added:
  • 52.219-33 Nonmanufacturer Rule (Mar 2020)
  • Additional Terms and Conditions for Leased Line Items (Dec 2020)
  • General Terms and Conditions Applicable to Leasing (Dec 2020)
• Revised Regulations and Documents:
  • FAR and GSAR regulations have been updated.
  • Document 03 – Price Proposal Preparation (Dec 2020) is now included as an attachment.
  • Scope of Solicitation (Dec 2020) has been revised.
  • Small Business Subcontracting Plan Template (Oct 2020) has been revised.

Numerous FAR and GSAR regulations, along with specific documents like the Price Proposal Preparation, Scope of Solicitation, and Small Business Subcontracting Plan Template, have been updated or replaced with December 2020 versions where applicable. A detailed table on page 2 lists specific clause changes from older versions to newer ones.

This amendment extends the hour and date for receipt of offers. Offerors must acknowledge receipt of this amendment. Failure to do so may result in rejection of the offer. Any desired changes to previously submitted offers must be communicated by the specified deadline.

Solicitation / RFP / RFQ

This document is an award notice for Solicitation Number RPF-797-FSS-99-0025-R10, related to the 65IIA contract vehicle. It pertains to Equashield LLC and has a base notice type of ARCHIVE, with a recovery period of 30 days after the award date. The award was made on 02-01-2026.

Not explicitly detailed in this award notice, but the Product Service Code (PSC) is 6515 and the North American Industry Classification System (NAICS) code is 339113.

• Award Number: 36F79726D0059
• Award Amount: $0.00
• Award Date: 02-01-2026
• Period of Performance: 01/15/2026 to 01/14/2031

Not applicable as this is an award notice.

Not specified in this award notice.

• Awardee: Equashield LLC
• Contractor's UEI: XKMDLGS4Y1A3
• Awardee Address: 2 Harbor Park Dr, Port Washington, NY 11050
• Contracting Office: Department of Veterans Affairs, OPAL / National Acquisition Center, Hines IL 60141 (ZIP Code 60141)

Amendment / Modification

This amendment (0006) to Solicitation RFP-797-FSS-99-0025-R10, originally dated 03/08/2019, incorporates the following updates:

• GSAM Clause 552.238-120 Economic Price Adjustment – Federal Supply Schedule Contracts (Tailored) (Sep 2024): This new clause replaces GSAM/R 552.216-70 Economic Price Adjustment-FSS Multiple Award Schedule Contracts (SEP 1999). It outlines the procedures for economic price adjustments, including definitions, general provisions, exceptions, specific methods for FSS contracts (including notes for SIN 42-2A, tracking customers, and specific indices for Schedule 621 I and 66 III), submission requirements, contracting officer responsibilities, and effective dates.
• Responsibility Evaluation (October 2025): Updates to the requirements for evaluating offeror responsibility, particularly for new VA Federal Supply Schedule (FSS) offers. This includes updated guidance on financial information submission (annual financial statements, Contractor's Qualifications and Financial Information form), explanations for negative financial information, and alternative documentation for new contractors with less than two years of experience.
• Signature Authority form (August 2025): Updates to the form used to designate individuals authorized to sign FSS offers and contracts, including requirements for company officers and delegated signatories.

• GSAM Clause 552.216-70 is replaced by GSAM Clause 552.238-120.

• The "Responsibility Evaluation" section has been updated with October 2025 guidance.

• The "Signature Authority" form has been updated with August 2025 guidance.

• The hour and date for receipt of offers are extended (though the specific new date/time is not provided in this amendment text).

• Offerors must acknowledge receipt of this amendment.

• Any offer already submitted may be amended by providing a communication referencing this amendment prior to the new specified hour and date.

Amendment / Modification

This amendment modifies the solicitation by incorporating the following:

• GSAM Clause 552.238-120 Economic Price Adjustment – Federal Supply Schedule Contracts (Tailored) (Sep 2024).

• An update to the Responsibility Evaluation document, dated October 2025.

• An update to the Signature Authority form, dated August 2025.

• GSAM Clause 552.238-120 is added.

• Responsibility Evaluation document is updated.

• Signature Authority form is updated.

This amendment does not appear to extend the proposal submission deadline or alter evaluation factors. Bidders should ensure their proposals reflect the updated clauses and forms as applicable.