65--65VA RFP-797-655A-30-0001-R6 Solicitation Refresh
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA) is seeking offers for X-Ray Equipment and Supplies under Federal Supply Schedule (FSS) 65 V A (FSC Group 6525). This is a standing, open and continuous solicitation (RFP-797-655A-03-0001-R6) for Multiple Award, Fixed-Price, Indefinite Delivery-Indefinite Quantity (IDIQ) contracts with Economic Price Adjustment (EPA) provisions. New offers may be submitted at any time.
Scope of Opportunity
This solicitation covers a wide array of X-Ray Equipment and Supplies for the VA's Federal Supply Schedule. The VA utilizes this schedule to acquire medical equipment and supplies directly from commercial suppliers.
Contract Details
- Type: Multiple Award, Fixed-Price, Indefinite Delivery-Indefinite Quantity (IDIQ) with Economic Price Adjustment (EPA).
- Duration: 5 years from the date of award, with options to extend up to 10 years total.
- Minimum Guaranteed Order: $2,500.
- Set-Aside: Open competition for the FSS contract itself. However, various small business set-aside clauses are incorporated by reference, indicating potential for orders placed under the schedule to be set aside for small businesses, HUBZone, SDVOSB, EDWOSB, and WOSB concerns.
Submission & Evaluation
- Submission Method: Offers must be submitted electronically via eOffer to vafssoffers@va.gov.
- Requirements: Offerors must be registered in SAM, provide a DUNS number, and submit all required documents. New offerors without an existing FSS contract must complete the GSA "Pathway to Success" education seminar.
- Evaluation: Award will be based on a "best value" determination, considering factors such as price, past performance, quality, and offeror expertise. Proposals are generally reviewed within six months.
Key Amendments & Updates
The solicitation has undergone several amendments, with the most recent (Amendment 0007) incorporating significant changes:
- Economic Price Adjustment (EPA): New GSAM Clause 552.238-120 (Sep 2024) replaces previous EPA clauses, outlining detailed procedures for price adjustments based on market indicators.
- Responsibility Evaluation: Updated guidance (October 2025) for evaluating offeror responsibility, particularly for new VA FSS contractors, including requirements for financial information.
- Signature Authority: Updated form (August 2025) clarifying the process for delegating authority to sign FSS offers and contracts.
- Industrial Funding Fee (IFF): Amendment 0004 reduced the grace period for IFF reporting and remittance from 60 to 30 days after the close of the reporting quarter (effective FY24 Q1). The IFF is 0.5% of total quarterly sales and must be included in pricing.
- FAR Clause Updates: Amendments 0001, 0002, 0003, 0005, and 0006 introduced various updates to FAR and GSAR clauses, including those related to Kaspersky Lab prohibition, Nonmanufacturer Rule, Contractor Employee Whistleblower Rights, and Equal Employment Opportunity.
Additional Notes
This is a standing solicitation with no specific closing date for new offers, allowing submissions at any time. All submitted documents must be 508 compliant, and payment requests must be submitted electronically via VA's Financial Services Center (FSC) using Tungsten. Offerors must acknowledge receipt of all amendments.