Audiology Probe Microphone Measurement Devices and Accessories

Amendment / Modification

• This amendment updates the solicitation to reflect an unrestricted, open market opportunity, aligning with the SAM.gov posting.

• The solicitation period has been extended from 03/18/26 to 04/01/25.

• Box 10 of the SF1449 has been updated.

• The deadline for receipt of offers has been extended to 04-01-2026 at 4:00 PM EDT.

• Bidders are instructed to acknowledge receipt of this amendment and may amend their offers if desired, provided the changes are received by the new deadline.

Solicitation / RFP / RFQ

This solicitation is for the lifecycle replacement of eleven (11) Aurical FreeFit Probe Microphone Measurement Devices and Accessories for the Lebanon VA Medical Center and the Cumberland VA Community Clinic. The devices are used for verifying hearing aid settings via Probe Microphone Measurements (PMM) and can screen hearing levels.

• Eleven (11) Aurical FreeFit Probe Microphone Measurement Devices and Accessories.

• Nine (9) devices to be installed at Lebanon VA Medical Center, Lebanon, PA.

• Two (2) devices to be installed at Cumberland VA Community Clinic, Mechanicsburg, PA.

• Devices must be compatible with OtoSuite software and have wireless capabilities.

• Specific components include speaker unit with charger, REM tube, probe tube holder, ear hook upgrade kit.

• Ability to perform coupler-based fittings, hearing instrument testing, and adjust sound spectrum.

• Capable of accurate wireless monaural and binaural PMM, integrated audiometer, and test chamber.

• Delivery within 30 days of contract award.

• Biomedical Engineering will perform safety checks and equipment entry for Preventive Maintenance.

• Contract Type: One-time Firm Fixed Price.

• Period of Performance: Not explicitly stated, but delivery is within 30 days of award.

• Estimated Value: Not stated.

• Quotes must be submitted via email to Alexandra.Stankovic@va.gov by the offer due date of March 18, 2026, 4:00 PM EST.

• Offerors must include:

  • Completed SF 1449 (Blocks 12, 17, 30a, 30b, 30c).
  • Pricing information (via Attachment "Line Items").
  • OEM Authorization Letter (if not the OEM).
  • Completed FAR 52.212-3 (Buy American Certificate).
  • Brochures, pamphlets, or hyperlinks demonstrating features and capabilities.

• Evaluation will be based on comparative evaluation for best value, considering:

  • Special features
  • American-made preference
  • Delivery
  • Price

• Special features and American-made preference combined are more important than price.

• Preference will be given to American-made products.

• NAICS Code: 334510

• Size Standard: 1250 Employees

• This acquisition is set aside for Service-Disabled Veteran-Owned Small Business (SDVOSB).

• Offerors must be registered in the System for Award Management (SAM).

• The period for acceptance of quotes is 12 months following the approval of the Buy American Waiver requirement.

• Prospective vendors are warned against contacting medical center personnel outside the Procurement Department.

Solicitation / RFP / RFQ

This is a pre-solicitation notice for the Department of Veterans Affairs, Network Contracting Office (NCO) 4, to procure Audiology Probe Microphone Measurement Devices and Accessories for the Lebanon VA Medical Center located in Lebanon, PA. The full solicitation is expected to be posted on www.sam.gov around February 23, 2026.

Procurement of Audiology Probe Microphone Measurement Devices and Accessories.

This will be an unrestricted procurement.

• Potential offerors are responsible for monitoring www.sam.gov for the release of the solicitation package and any amendments.

• All questions must be submitted in writing to the Contract Specialist at Alexandra.Stankovic@va.gov. No telephone inquiries will be accepted.

• This notice does not obligate the Government to award a contract or pay for proposal preparation costs.

• The procurement will be unrestricted.

• The North American Industry Classification System (NAICS) code is 334510 (Surgical Appliance and Supplies Manufacturing) with a size standard of 1,250 employees.

• All interested parties must be registered in the System for Award Management (SAM) prior to award.

• The response date for the solicitation is February 19, 2026, at 4:00 PM Eastern Time.

• The Place of Performance is the Lebanon VA Medical Center, Lebanon, PA 17042.

• The Contracting Office is located at Department of Veterans Affairs, Network Contracting Office 4, 1010 Delafield Road, Pittsburgh, PA 15215.

• The point of contact is Alexandra Stankovic, Contract Specialist, at Alexandra.Stankovic@va.gov.