6515--EQUIPMENT - SLIDEMATE AS ON-DEMAND SYSTEM AND PRINTMATE AS CASSETTE PRINTER
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), VISN 02 Network Contracting Office, is conducting a Request for Information (RFI)/Sources Sought to identify potential qualified sources for PrintMate AS On-Demand System and PrintMate AS Cassette Printer for the Hudson Valley Healthcare System in Wappingers Falls, NY. This is for market research and planning purposes only and does not constitute a solicitation. Responses are due by June 22, 2026, at 10:00 AM EST.
Scope of Work
The VA is seeking equipment that meets specific salient characteristics:
For Cassette Printer:
- Print Method: Thermal Transfer (Ribbon)
- Print Speed: Approximately 10 seconds per cassette
- Connectivity: USB
- Power: 100-240 VAC, 50/60 Hz, 150 VA
- Footprint: Compact, designed for grossing stations
- Media: Thermal transfer ribbon (approx. 20,000 prints/roll) and PrintMate cassettes
- Color: Black print on cassette
- Capacities: Available in 150, 450, or 900 cassette hopper sizes
- Weight: Approximately 31 lbs. (14 kg)
For SlideMate:
- On-demand slide generating capability by scanning barcode on tissue cassette block.
- Label must transfer directly onto the glass slide without additional steps.
- Small footprint (no more than 13" d x 7" w x 12" h).
- Printing Method: Heat transfer toner (etchers are unacceptable).
- Ink must withstand subsequent staining protocols.
- System must allow use of microscope slides from various manufacturers.
- If label is on paper, it must not be removable or peelable.
- Ability to print manually programmed single slides.
- Customizable label information (font sizes, accession number, stain type, facility ID), editable by laboratory staff.
General Requirements:
- Vendor must provide 10 Thermal Transfer Ribbons for 5 years.
- Vendor must provide Hot foil Transfer Paper (5 rolls x 5 tubes) for 5 years.
- Replacement equipment must be new, not refurbished.
- VA has a preference for domestic (USA) manufactured content.
Contract & Timeline
- Opportunity Type: Sources Sought / Request for Information (RFI)
- NAICS: 334516 - Analytical Laboratory Instrument Manufacturing (Size Standard: 1,000 Employees)
- Response Due: June 22, 2026, 10:00 AM EST
- Published Date: June 3, 2026
- Set-Aside: None specified (market research stage)
Submission Requirements
Interested parties should provide:
- Company name, address, point of contact.
- Size status (SDVOSB, VOSB, HUBZone, WOSB, Large Business, etc.) and confirmation of small business status under NAICS 334516.
- Indicate if you are a manufacturer, distributor, or offer an equivalent solution.
- Details on designated distributors (if large business) or alterations/modifications (if small business distributor/reseller).
- Subcontracting plans and self-performance percentages.
- FSS/GSA/NAC/NASA SEWP or other federal contract numbers, if applicable, and if items are on schedule.
- General pricing (for market research only).
- Capabilities statement regarding salient characteristics and "equal to" items.
- Indicate if items are domestically or foreign manufactured.
- Feedback or suggestions on salient characteristics/SOW.
- Sam.gov Unique Entity ID number.
Place of Performance
Hudson Valley VA Medical Center, Castle Point Campus, 41 Castle Point Road, Wappingers Falls, NY 12590.
Contact Information
- Primary Contact: Sanchez Reid, Contract Specialist
- Email: Sanchez.Reid@va.gov
Additional Notes
Responses must be submitted via email to Sanchez.Reid@va.gov. Telephone responses will not be accepted. This RFI is for information and planning only; it does not guarantee a solicitation, and responses do not constitute offers or a request to be added to a bidders list.