6515--Impedance Planimetry System

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation (Request for Quotation - RFQ) for an Impedance Planimetry System for the Department of Veterans Affairs (VA) San Diego Healthcare System, Gastroenterology Department. The Government intends to award a single Firm-Fixed Price (FFP) contract.

• Procurement of an Impedance Planimetry System.

• Offerors must demonstrate that their proposed product meets all salient physical, functional, or performance characteristics specified in Attachment B – Statement of Work.

• Delivery is required within 30 days After Receipt of Order (ARO).

• All shipping shall be inclusive of prices and FOB Destination.

• Offerors must submit a completed Buy American Certificate.

• Offerors must provide their SAM Unique Entity ID (UEI).

• No used, refurbished, remanufactured, or gray market items are permitted; only new Original Equipment Manufacturer (OEM) items are accepted. No counterfeit supplies are allowed.

• Vendors must be an OEM, authorized dealer, authorized distributor, or authorized reseller, verified by an authorization letter from the OEM.

• Contract Type: Firm-Fixed Price (FFP).

• Period of Performance/Delivery: Within 30 days ARO.

• Response Date/Time: June 15, 2026, 1:00 PM Pacific Time, Los Angeles, USA.

• Submission Method: Electronically via email to Samuel.Han@va.gov. Reference solicitation number 36C26226Q0861 in the email subject line.

• Questions Deadline: June 8, 2026, 1:00 PM Pacific Time, via email.

• Evaluation Criteria: Lowest priced quotation that meets all salient characteristics in Attachment B and additional delivery requirements, and is both responsive and responsible. Acceptability will be determined by review of submitted quotations against salient characteristics.

• Required Submissions: Completed Attachment A – Schedule of Pricing, completed Buy American Certificate, and Offeror’s SAM UEI.

• This solicitation is a competition set-aside for Small Businesses.

• NAICS Code: 339112.

• Reference Attachment A – Schedule of Pricing for product information, line-item numbers, quantities, and units of measure.

• Reference Attachment B – Statement of Work for salient characteristics and other requirements.

• Provisions and clauses are in effect through the Revolutionary FAR Overhaul (RFO).

Statement of Work (SOW) / Performance Work Statement (PWS)

To procure a direct replacement for the current Endoflip 100 Impedance Planimetry System, which is nearing end-of-life and experiencing electronic failures, impacting the diagnosis of GI motility disorders in the Veteran population.

Purchase, deliver, and install a new Impedance Planimetry System. The system must be a current generation, FDA-approved device for clinical use in measuring pressures and dimensions in the esophagus, stomach, and anus, serving as an adjunctive diagnostic test for GI motility disorders and for estimating gastric band stoma size.

• Clinical Function: Measure and display intraluminal dimensions and pressure in real-time, assess distensibility/compliance, and provide "topography-style" visualization of luminal geometry. Must support pediatric esophageal measurements (age 5+).

• Display: Continuously display estimated balloon diameter, numerical and graphical output, balloon pressure, volume, and distensibility/compliance values.

• Data Capture: Support patient/study identifiers, saving still images/data snapshots, and continuous recording for at least 6 hours.

• System Configuration: Include a pump/drive unit, an integrated or dedicated display unit, and a mobile cart or cart compatibility.

• Physical/Environmental: Manageable size/weight for procedure room carts, operate within 20–40 °C ambient temperature and 15–95% non-condensing humidity, and be suitable for transport/storage between −30–60 °C.

• Electrical/Safety: Operate on 100–240 VAC, 50/60 Hz power, meet medical electrical safety and EMC standards (IEC/EN 60601-1-2 Class A), and include audible/visual alarms.

• Performance: Reliable operation, prompt response to commands, and identifiable artifact values under EMI.

• Workflow/Compatibility: Compatible with single-use balloon catheters for impedance planimetry, integrate into standard endoscopic workflow.

• Infection Control: Support routine cleaning/disinfection; patient-contact components must be single-use.

• Vendor must provide user manuals and service manuals (electronic format) including operation, maintenance, repair, schematics, and troubleshooting.

• System must be current generation, supported by the manufacturer, and not used or refurbished.

• Latest software/hardware updates must be installed.

• Batteries (if applicable) must be manufactured within 12 months of the purchase order date.

• Delivery Location: VA Medical Center-San Diego (Warehouse), 3350 La Jolla Village Dr. San Diego, CA 92161.

• Delivery Window: No earlier than February 28, 2026, and no later than September 30, 2026.

• Installation: On-site at VA Medical Center, 3350 La Jolla Village Drive San Diego, CA 92161.

• Delivery/Installation Hours: Monday-Friday, 8:00 AM to 3:00 PM Pacific Daylight Time for delivery; 8:00 AM to 4:00 PM Pacific Daylight Time for installation.

• Vendor is responsible for waste removal.

• Vendor must provide tools, labor, and materials for assembly and installation.

• Vendor must protect finished spaces and repair any damage caused during delivery/installation.

• A competent vendor representative must be on-site during assembly and installation.

• Labeling of delivered items must include VA facilities contract number and VA purchase order number.

• Delivery must be pre-coordinated 72 hours in advance with POCs.

Form / Attachment / Pricing Sheet

This document, "Attachment A - Schedule of Pricing.xlsx", provides the structure for bidders to submit their pricing for the opportunity. It outlines the CLINs (Contract Line Item Numbers) and associated details required for cost proposals.

• CLINs: Specific line items for which pricing is required.
• Item Description: A brief description of each item.
• Manufacturer, Product Model Nomenclature, Mfg Part Number: Fields for manufacturer-specific product details.
• Estimated Quantity: The quantity of each item the government anticipates needing.
• UoM: Unit of Measure for each item.
• Unit Price: The price per unit.
• Extended Price: The total price for the CLIN (Unit Price x Estimated Quantity).
• 52.217-6 50% Increase: A selection (Yes/No) related to clause 52.217-6, which typically pertains to options for increased quantities.

Bidders must complete this schedule of pricing accurately to form the basis of their cost proposal. The "50% Increase" selection is a critical compliance point that may affect future contract modifications. The estimated quantities and UoM provided are for planning purposes and should be used to calculate the extended prices.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation (RFQ) for commercial items, issued in accordance with FAR Part 12. The Department of Veterans Affairs (VA) intends to award a single Firm-Fixed Price (FFP) contract for an Impedance Planimetry System for the Gastroenterology Department at the VA San Diego Healthcare System. This announcement constitutes the only solicitation.

• Impedance Planimetry System meeting salient characteristics detailed in Attachment B – Statement of Work.

• Offerors must demonstrate how their proposed product meets all salient characteristics.

• Delivery within 30 days After Receipt of Order (ARO).

• All shipping shall be inclusive of prices and FOB Destination.

• Contract Type: Firm-Fixed Price (FFP).

• Period of Performance/Delivery: Within 30 days ARO.

• Submission Deadline: Monday, June 15, 2026, 1:00 PM Pacific Time.

• Submission Method: Electronically via email to Samuel.Han@va.gov. Reference solicitation number 36C26226Q0861 in the subject line.

• Required Documents: Completed Attachment A (Schedule of Pricing), Attachment B (Statement of Work - demonstrating salient characteristics), Completed Buy American Certificate, and Offeror's SAM Unique Entity ID (UEI).

• Evaluation Criteria: Lowest priced quotation that meets all salient characteristics and delivery requirements, is responsive and responsible. Acceptability of equipment/services will be verified against salient characteristics.

• Questions Deadline: Monday, June 8, 2026, 1:00 PM Pacific Time (via email).

• Competition set-aside for Small Businesses.

• NAICS Code: 339112.

• Offerors must comply with all submission requirements to avoid rejection.

• Provisions and clauses are in effect through the Revolutionary FAR Overhaul (RFO).

• Specific clauses regarding DEI, Buy American, Security Prohibitions, Gray Market Items, and Electronic Submission of Payment Requests are included.