6515--CENSIMARK LASER MARKING EQUIPMENT

Solicitation / RFP / RFQ

This solicitation is for the procurement of a Censis Fiber Laser Marking Equipment (brand name or equal) for the C.W. “Bill” Young VA Medical Center (CWYVAMC). The purpose is to replace the current etching tape method, improve medical device identification for reduced errors and effective recalls, and to address limitations of the existing electrochemical etching system which cannot process certain materials like titanium.

• Laser Marking System: Must include an air filtration system for fume extraction (mobile, HEPA filter, variable speed blower, filter monitoring).

• Fiber Laser Technical Specifications: Capable of marking titanium, anodized titanium, aluminum, stainless steel, and plastics. Features include a red dot focal system, Censitrac compatibility, motorized Z-Axis, USB connection, Class 1 enclosure, Glavanometer system, ability to etch small dental instruments (3/8 inch thickness), Ytterbium Fiber laser (min 20W), fume extraction port, FDA performance standards compliance, emergency stop, laser emission indicator, laser safe viewing window, chamber capable of holding large/heavy instrumentation (e.g., Book Walter system), and must produce GS1-compliant 2D DataMatrix codes readable by Censitrac.

• Training: One week of installation and training is required.

• Warranty: 12 months of warranty.

• Contract Type: Firm Fixed Price Supply.

• Period of Performance: Base POP Begin: 05-18-2026, POP End: 07-15-2026.

• Delivery Date: No later than July 15, 2026.

• Submission Method: Electronic submissions via email to william.penhallegon@va.gov. Offerors must be registered in SAM and have a UEI. SDVOSBs must be registered with Veteran Small Business Certification (VetCert).

• Offer Due Date: May 14, 2026, 2:00 pm EDT.

• Questions Due: May 7, 2026, 2:00 pm EST.

• Evaluation Factors: Technical (functionality and performance), Price, and Past Performance.

• Quote Format: Volume One (Pricing), Volume Two (Past Performance - up to 3 projects, including VA facilities), Volume Three (Technical - product literature, specifications, installation/training details).

• This acquisition is a Service Disabled Veteran Owned Small Business (SDVOSB) set-aside.

• Offerors must be certified SDVOSBs listed in the SBA certification database.

• NAICS Code: 339112 (Surgical and Medical Instrument Manufacturing) with a size standard of 1,000 Employees.

• Delivery Location: C.W. Bill Young VA Medical Center, Bldg. 110 Warehouse, 10,000 Bay Pines Blvd., Bay Pines, FL 33744.

• The solicitation will be available on SAM.gov.

Sources Sought / Market Research

This notice is for informational and planning purposes only, to conduct market research and gather information from qualified Small, Disadvantaged, Veteran-Owned Small Business (SDVOSB), Veteran-Owned Small Business (VOSB), and Small Business (SB) concerns. It is not a solicitation or a request for offers. The responses will help determine if a SDVOSB set-aside is feasible. If not, it may be solicited as a VOSB or SB set-aside.

The Department of Veterans Affairs, Network Contracting Office 8, is seeking information regarding the capability to provide a CENSIMARK Laser Marking System to the C.W. "Bill" Young VA Healthcare System in Bay Pines, FL. This equipment is needed to replace the current Electrochemical etching system, which is ineffective on certain materials like titanium and aluminum (e.g., DaVinci RMD). The laser system will enable the Sterile Processing Service (SPS) to comply with Joint Commission findings regarding tape usage and meet FDA regulations for Unique Device Identification (UDI), improving medical device tracking, recall management, and supply chain processes.

• Laser Marking System with Air Filtration (fume extraction, mobile, HEPA filter, variable speed blower, filter monitoring).

• Fiber Laser (Ytterbium Fiber, min 20W output) capable of marking titanium, aluminum, stainless steel, plastics; compatible with Censitrac; red dot focal system; motorized Z-Axis; USB connection; Class 1 enclosure; fast marking galvanometer; capable of etching small dental instruments (3/8" thickness); fume extraction port; meets FDA standards; emergency stop; laser emission indicator; laser safe viewing window; chamber capable of holding large instrumentation (e.g., Book Walter system); produces GS1-compliant 2D DataMatrix codes readable by Censitrac.

• Installation includes one week of training.

• Warranty: 12 months included.

• Place of Performance: C.W. Bill Young VA Healthcare System, 10000 Bay Pines Blvd, Bay Pines, FL 33744.

• Delivery Date: No later than February 28th, 2026.

• Type of Contract: Firm, Fixed Price Supply.

• Set-Aside: Initially targeting SDVOSB, with potential for VOSB or SB set-aside if insufficient SDVOSB responses are received.

• Response Date: Interested SDVOSB, VOSB, SB concerns should reply via email with their capability statement by April 24, 2026, at 14:00 EST.

• Contact: William Penhallegon, william.penhallegon@va.gov, 727-398-6661 Ext 10082.

• Records Management: Contractors must comply with all applicable Federal and VA records management laws and regulations.

• Information Security: Contractors must adhere to VA information and information system security/privacy language, including reporting security incidents and complying with training requirements.

Solicitation / RFP / RFQ

This is a Notice of Intent to solicit and negotiate a Sole Source, Firm-Fixed Price Single Award Contract for Censis Fiber Laser Marking Equipment for the Sterile Processing Service (SPS) at the Bay Pines VA Health Care System. The equipment is intended to replace outdated electrochemical etching systems and must be compatible with existing Censis Technologies software.

• Censis Fiber Laser Marking Equipment (CT0206)

• Must be compatible with existing Censis Technologies software.

• Must eliminate the use of etching tape.

• Contract Type: Firm-Fixed Price Single Award Contract.

• Sole Source: Intended to be awarded to Censis Technologies, Inc.

• This notice is not a request for competitive proposals. However, interested parties may identify their interest and capability to respond.

• All responsible sources may submit a quotation, which will be considered to determine if a competitive procurement is warranted.

• Supporting evidence must demonstrate the ability to comply with the requirement.

• If no responses are received, the government will proceed with the sole source acquisition.

• Response Deadline: Email to Gwendolynn.McCranely@va.gov by 10:00 AM Eastern Standard Time on March 12, 2026.

• Sole Source acquisition under FAR Overhaul 12.102(b) and 41 USC §1901, as only Censis Technologies, Inc. is believed to be capable of meeting the agency's needs due to the unique nature of the equipment.

• Solicitation Number: 36C24826Q0365

• NAICS Code: 339112

• Product/Service Code: 6515

• Contracting Office ZIP Code: 33744

• Place of Performance: Bay Pines VA Healthcare System, Bay Pines, Florida, 33744, USA.

• Point of Contact: Gwendolynn McCranely, Contracting Specialist, Gwendolynn.McCranely@va.gov, 727-370-6441.