6515--Medical HI-Care E Cart
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), specifically the VA Long Beach Healthcare System, is conducting a Request for Information (RFI) / Sources Sought to identify potential qualified sources for six (6) Computer on Wheel (COW) carts. These carts must be equivalent to the Howard Medicare HI-Care E Cart Part# 1622668, for use in Food & Nutrition services. This is a "brand name or equal" requirement. Responses are due by April 23, 2026, at 10:00 AM Pacific Local Time.
Scope of Work
The VA requires six (6) COW carts with specific salient characteristics. These include:
- Integrated power manager, power display, Med Manager, and Med Display for remote and local management.
- A central control panel for drawer access, power system controls, battery fuel gauge with alerts, height adjustments, and light controls.
- Included monitor, keyboard, and mouse, with a tilt and swivel monitor mount supporting vertical and horizontal orientation.
- Two locking casters on the front, motorized height-adjustable mechanisms for both monitor and worksurface, and rechargeable power.
- Ergonomic adjustable push handles, a slide-out keyboard tray, and a mouse surface/pouch configurable for left or right-handed users.
- A minimum 8ft hospital-grade power cord, a mount for PIV (personal identification verification), and a monitor privacy filter.
- A minimum 3-year standard warranty and must be shipped fully assembled or offer assembly upon delivery. Vendors must be an Original Equipment Manufacturer (OEM), authorized dealer, distributor, or reseller, verified by an OEM authorization letter. Remanufactured or gray market items are not acceptable.
Contract & Timeline
- Type: Request for Information (RFI) / Sources Sought Notice
- NAICS Code: 541519 (Computer Systems Design Services), size standard 150 employees.
- Set-Aside: Not specified (for market research purposes).
- Response Due: April 23, 2026, 10:00 AM Pacific Local Time.
- Published: April 15, 2026.
- Place of Performance: VA Long Beach Healthcare System, 5901 East 7th Street, Building 149, Long Beach, CA 90822.
- Delivery Term: Freight on Board (FOB) Destination, with shipping costs included in unit cost. Delivery during normal business hours (0800-1500, M-F).
Submission & Information Requested
Interested and capable companies should submit responses via email to Hestia.Sim@va.gov. Telephone responses will not be accepted. Submissions must include:
- A capabilities statement detailing how the organization can meet (or cannot meet, with explanation) the SOW requirements.
- Feedback or suggestions on the SOW requirements.
- Business size status (e.g., SDVOSB, VOSB, HUBZone, WOSB, Large Business) and confirmation of small business status under NAICS 541519.
- Manufacturer/authorized distributor status, details on authorized distributors (if applicable), and compliance with subcontracting limitations.
- Confirmation of COTS status, Non-Manufacturer Rule compliance, and Buy American Act conformity.
- Lead time for delivery, estimated lifespan and support, FDA clearance details, and leasing options.
- Information on existing Federal Supply Schedule (FSS) or other Federal Government contracts.
- General pricing for market research purposes.
- SAM.gov Unique Entity ID/Cage Code number.
Additional Notes
This RFI is for information and planning purposes only and does not constitute a solicitation or an offer to form a binding contract. Responses will be used for market research to make appropriate acquisition decisions. All expenses associated with responding are the responsibility of the responder. Further RFIs or solicitations may be published based on the information received.