6515--NEW Seattle Patient Lift Replacement

Statement of Work (SOW) / Performance Work Statement (PWS)

To replace existing patient lifts in the Seattle VA Medical Center wards that are beyond their replacement date or "Beyond Economical Repair" to meet hospital codes, standards, and ensure Veteran mobility and staff safety.

• Provide design, procurement, delivery, project management, and installation of new patient lift systems.

• Remove existing ceiling lift equipment.

• Ensure lift systems provide coverage in all patient care rooms and maximum coverage in 2-West patient bathrooms.

• Equipment must meet specifications in Attachment A (Salient Characteristics).

• Design must be verified by a third-party structural engineer.

• Equipment must be manufacturer safety certified after installation.

• Provide a basic troubleshooting training class for VAPSHCS staff.

• Equipment must meet manufacturer safety certifications for capacities, intervals, safety functions, and speeds.

• Warranty: Minimum three years, covering parts and labor for defects. Contractor covers installation and travel costs for replacements.

• All products and components must be new.

• Systems engineered with a weight rating of 825 lbs.

• Finished surfaces must be free of defects and withstand staining.

• Equipment must have smooth finishes with no hazardous projections.

• Installation timeframe: Phased approach, 1-3 rooms at a time, not exceeding 4 rooms concurrently. Must accommodate active admissions.

• Duty hours: 8:00 am – 4:00 pm, unless otherwise approved.

• Location: VA Puget Sound Healthcare System, 1660 S Columbian Way, Seattle, WA 98108, Bldg. 100 Warehouse.

• No on-site storage available.

• Installation requires coordination with VA POC and COR.

• Contractor's installation team must be certified, insured, and comply with facility requirements.

• Personnel must have OSHA 10-hour construction safety training.

• Minimize noise during installation.

• Provide ICRA plan for review and approval.

• Maintain a clean job site and properly store materials.

• Divert specific waste categories from landfills.

• Comply with Federal, State, and local safety and fire regulations (NFPA 13, 99, 70).

• Correct deficiencies and punch list items within 10 business days (30 calendar days for non-stock items).

• Completed systems require load testing prior to acceptance.

• Deliveries must be coordinated with the VA POC; contractor team must be present to offload.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial products and services to procure the removal and replacement of patient lifts at the Seattle VA Medical Center. The government is requesting quotes for a Brand Name or Equal (BNOE) Patient Ceiling Lift System.

• Removal of existing patient lift systems.

• Installation of new patient ceiling lift systems, including design, hanger bars, and clinical training.

• Specific quantities and configurations are detailed for various departments (Emergency Department, Community Living Center, Oncology, Med Surg, SCI, Radiology).

• Systems must be 825lb or 605lb capacity as specified per line item.

• Salient characteristics include specific lifting speeds, charging capabilities, UL certification, minimum 10-year lifespan, 3-year warranty, and internal scales with hand-held LCD displays.

• Slings must be compatible with the lift system, available in various sizes (including bariatric), and meet ISO 10535 requirements.

• Contract type: Firm-fixed-price supply order.

• Delivery: FOB Destination, no later than 180 days after receipt of order (ARO).

• Place of Performance: Seattle VA Medical Center, Seattle, WA.

• Submission Deadline: July 16, 2026, 10:00 AM Pacific Time.

• Submission Method: Electronic via email to Denise.Patches@va.gov. Email size limit is 5MB; multiple emails are allowed.

• Evaluation Criteria: Adherence to technical requirements (Statement of Work and Salient Characteristics) is more important than price. Offerors must be an OEM authorized provider, verified by an authorization letter. If not offering the exact Guldmann equipment, sufficient evidence must be provided to show compliance with salient characteristics.

• Required Submissions: Manufacturer's signed authorization letter (if not OEM), documentation meeting salient characteristics, training/certification documentation, completed Pricing Table, and completed Trade Agreements Certificate.

• Award Basis: All or Nothing.

• This solicitation is unrestricted.

• Associated NAICS Code: 339113 (Small business size standard: 800 employees).

• One or more items are subject to the World Trade Organization Government Procurement Agreement and Free Trade Agreements.

• Quotes must confirm acceptance of terms and conditions or list exceptions.

• Questions due by June 20, 2026, 12:00 PM.

• Award anticipated without discussions.