6515--Philips Ix 4 Upgrade

Solicitation / RFP / RFQ

This document is an award notice for the Philadelphia - Philips Ix 4 Upgrade. It details the outcome of a previous solicitation.

Not applicable, as this is an award notice.

• Award Number: 36C24426P0281
• Award Amount: $254,887.61
• Award Date: 04-30-2026

Not applicable, as this is an award notice.

• Set-Aside: SBA (Small Business Administration)

• Contracting Office Address: Department of Veterans Affairs, Network Contracting Office 4, 1010 Delafield Road, Pittsburgh PA 15240.

• Contracting Officer: Andrew Taylor (andrew.taylor3@va.gov, 724-841-7191).

• Awardee Name: ALVAREZ LLC

• Awardee UEI: Y928UVG75CT6

• Awardee Address: 161 FORT EVANS RD NE STE 335, LEESBURG, VA 20176.

• Agency URL: https://www.va.gov/philadelphia-health-care/ (Philadelphia VA Medical Center)

Solicitation / RFP / RFQ

This solicitation is for the upgrade of the Philips Patient Information Center (PIC) iX system at the Corporal Michael J. Crescenz VA Medical Center. The existing version of the software will no longer be supported after December 31, 2025, making this upgrade crucial for maintaining safe and effective patient monitoring and connectivity. The system facilitates the transfer of patient data directly to the EMR. As Philips Medical is the exclusive manufacturer and distributor of the PIC iX platform, this upgrade is necessary for seamless integration with existing Philips bedside monitors, telemetry systems, and centralized monitoring solutions.

• Philips Patient Information Center iX 4 upgrade.

• Unlimited emergency repair and call-back repair services, including parts, labor, and travel.

• Installation and configuration of the PIC iX system.

• HL7 interface engine configuration.

• Network connectivity (per bed).

• Project management.

• Labor for installation/de-installation and upgrades.

• Contract Type: Firm-Fixed-Price.

• Delivery: 60 Days After Receipt of Order (ARO).

• Offers are due by April 23, 2026, at 4:00 PM EDT.

• Questions must be submitted in writing by April 21, 2026, to andrew.taylor3@va.gov.

• Evaluation Approach: Lowest Price Technically Acceptable (LPTA).

• Technical evaluation will assess the extent to which the quotation meets or exceeds requirements, including submission of an authorized distributor letter (if applicable), and delivery timeframe.

• Price evaluation will award to the lowest total quoted price.

• The acquisition is UNRESTRICTED.

• NAICS Code: 339113 (Surgical Appliance and Supplies Manufacturing).

• Size Standard: 800 Employees.

• The solicitation incorporates Federal Acquisition Regulation (FAR) and Veterans Affairs Acquisition Regulation (VAAR) clauses by reference.

• Specific clauses related to Buy American, Security Prohibitions, and Electronic Submission of Payment Requests are included.

• Offerors must register in the System for Award Management (SAM).

• Delivery is to the Corporal Michael J. Crescenz VA Medical Center, Philadelphia, PA.

Solicitation / RFP / RFQ

This solicitation is for the Philips Patient Information Center (PIC) Ix 4 upgrade for the Corporal Michael J. Crescenz VA Medical Center. The upgrade is necessary because the current version of the Philips physiological monitoring software will no longer be supported after December 31, 2025. The PIC Ix 4 system is crucial for maintaining safe and effective patient monitoring and connectivity, enabling the smooth transfer of patient data directly to the Electronic Medical Record (EMR) from admission through discharge, including during transport. This is an updated version of the currently used software and is compatible with existing equipment.

• Unlimited emergency repair and call-back repair services, including parts, labor, travel, and other materials for the Philips Patient Information Center Ix 4 upgrade.

• The contractor must provide services for a system that integrates seamlessly with existing Philips bedside monitors, telemetry systems, and centralized monitoring solutions.

• Product Service Code: 6515

• NAICS Code: 339113

• Place of Performance: Philadelphia VA Medical Center, 3900 Woodland Ave., Philadelphia, PA 19104

• Response Date/Time/Zone: April 23, 2026, 4:00 PM Eastern Time, New York, USA

• Set-Aside: SBA (Small Business Administration)

• The contractor must be the exclusive manufacturer and distributor of the PIC Ix platform.

• Facility access for delivery and installation requires scheduling with the VA Medical Center Bio-med department.

• Delivery address: Corporal Michael J. Crescenz VA Medical Center, 3900 Woodland Ave., Philadelphia, PA 19104, Warehouse loading dock (Hours: 7:00 am – 3:00 pm).

• Potential requirements for contractors include vaccine status, TB testing, and completion of mandatory training (safety, privacy, IT security).