6515--Physiologic Monitor Modules: Pulse Oximetry

Solicitation / RFP / RFQ

This document contains solicitation provisions related to the "NX EQ PHYSIOLOGIC MONITOR MODULES PULSE OXIMETRY" opportunity. It outlines various representations, certifications, and instructions required from offerors.

• Representations and Certifications: Offerors must certify their status regarding inverted domestic corporations, debarment, suspension, proposed debarment, civil judgments, criminal charges, delinquent Federal taxes, and contract terminations for default (FAR 52.209-2, 52.209-5, FAR 52.209-10, FAR 52.209-7).

• Responsibility Matters: Information regarding responsibility matters, including administrative or criminal proceedings, must be provided if applicable (FAR 52.209-7).

• Foreign Procurements: Offerors must represent their status as a foreign person and claim any exemptions from the 2% tax on certain foreign procurements (FAR 52.229-11).

• Trade Agreements: Offerors must certify that end products are U.S.-made or designated country end products, or list other end products with their country of origin (FAR 52.225-6).

• Quote Submission: Quotes must be submitted via email by June 10, 2026, 10:00 AM EST, in five separate PDF or Excel volumes: Technical Factors, Past Performance, Veterans Preference, Price, and Offer, Amendments, and Certifications & Representations.

• Technical Requirements: Vendors must meet all salient characteristics listed in the Combined Synopsis/Solicitation. Descriptive literature is required, and equivalent products must be clearly identified. Only Original Equipment Manufacturer (OEM) or equal parts are acceptable, and new equipment is required. Authorized distributor letters from OEMs are mandatory.

• Past Performance: Offerors must provide three contracts/orders for nationwide delivery of PHYSIOLOGIC MONITOR MODULES PULSE OXIMETRY performed within the last three years. Past Performance Questionnaires (PPQs) or CPARS/PPIRS reports are required.

• Veterans Preference: SDVOSB/VOSB offerors must be certified by the SBA. Non-SDVOSB/VOSB offerors must identify SDVOSB/VOSB subcontractors.

• Pricing: Volume IV requires completion of Attachment A - Price Cost Schedule. Volume includes a 3.0% SLA Fee. Volume discounts are encouraged.

• Contract Type: Firm Fixed Price Requirements contract (FAR 52.216-1).

• Submission Deadline: June 10, 2026, by 10:00 AM EST.

• Evaluation Factors: Technical, Past Performance, Veterans Preference, and Price. Technical is significantly more important than Past Performance, which is more important than Veterans Preference. Non-price factors combined are significantly more important than price. A minimum "Acceptable" rating for the Technical Factor is required.

• Questions Deadline: May 29, 2026, 10:00 AM EST.

• Various small business categories are addressed, including SDVOSB, VOSB, HUBZone, WOSB, and EDWOSB. Offerors must be registered in SAM.gov.

• Hyperlinks and embedded links in quotes are prohibited. Do not compress (zip) quote files. Late quotes may not be accepted. Offerors are advised to submit quotes at least 24 hours prior to the due date.

Form / Attachment / Pricing Sheet

This document provides instructions and details regarding contract administration, invoicing, and terms and conditions for potential bidders responding to the opportunity for NX EQ Physiologic Monitor Modules Pulse Oximetry.

• Contract Administration: Identifies key government points of contact (Contracting Officer, Contract Specialist, Deputy Program Manager, COR) and their contact information. The Contractor point of contact is TBD.
• Invoice Instructions: Mandates electronic invoice submission via Tungsten Network or X12 EDI formats. Facsimile, email, and scanned documents are not acceptable. Payment is monthly in arrears, within 30 days of delivery, acceptance, and receipt of a proper invoice.
• Terms and Conditions:
  • Vendors must agree to supply established items and may propose replacements, subject to government evaluation and approval.
  • The government is only obligated to the extent of authorized purchases; no guaranteed purchase volume.
  • Orders are limited by FAR Clause 52.16-19, with estimated quantities detailed in ATTACHMENT A.
  • The VHA ELCM Program intends this as a single-award Requirements contract for physiologic monitor modules and ancillary items. The scope may be modified to add/remove items or include new technology.
  • Orders must be placed by designated VA Government Ordering Officers (OOs) via the NEC Order Portal. The contractor must acknowledge receipt of orders from authorized OOs.
• Delivery Tickets: Require specific information including supplier name, contract/order number, date, itemized list, quantity, unit price, and extension. An order confirmation is due within four (4) working days, and tracking information must be provided.
• Reporting: Monthly and Quarterly reports using ATTACHMENT E – REPORTING TOOL are required. Specific due dates are outlined for each fiscal quarter.

This document is crucial for understanding the administrative, invoicing, and contractual requirements. Bidders must note the mandatory electronic invoicing, the specific reporting requirements, the limitations on orders, and the process for placing orders through designated Ordering Officers. It also clarifies the government's intent for a requirements contract and the potential for scope modifications.

Form / Attachment / Pricing Sheet

This document is an Excel spreadsheet serving as a Price Cost Schedule for the procurement of "NX EQ PHYSIOLOGIC MONITOR MODULES PULSE OXIMETRY". It details the CLINs, part numbers, item descriptions, units of measure, estimated quantities, and pricing structure for the required items.

• CLINs (Contract Line Item Numbers): Lists specific line items for procurement.
• Part Numbers & Brand Names: Identifies specific product numbers and brands (primarily Masimo O3® and Curbell Medical).
• Item Descriptions: Provides details on the products, such as "Root Monitor," "O3 Regional Oximeter Module," and "O3 Sensor, Adult."
• Estimated Quantities: Specifies the base year and option year quantities for each item.
• Pricing Columns: Includes fields for Commercial Price, Proposed Unit Price (Base and Option Years), SLA (Service Level Agreement) percentages, and Total Price calculations. Note that many price fields are pre-filled with 0.0, indicating they are to be completed by the vendor.
• Delivery Days ARO: Defines the delivery timeframe after receipt of order.

This pricing sheet is critical for bidders to understand the specific items, quantities, and pricing structure required for the opportunity. Bidders must complete the highlighted "yellow" sections with their proposed pricing, ensuring it aligns with the brand name or equivalent solutions proposed in their technical volume. The sheet also provides instructions for proposing equivalent products and handling non-applicable CLINs.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation (Request for Quote - RFQ) for brand name or equal commercial items for Physiologic Monitor Modules: Pulse Oximetry. The Department of Veterans Affairs (VA) requires these modules to deliver patient care nationwide. The system is a noninvasive patient monitoring system using near-infrared spectroscopy (NIRS) technology to measure regional hemoglobin oxygen saturation.

• Procurement of Physiologic Monitor Modules: Pulse Oximetry, specifically the Masimo O3® brand or equal.

• The "equal" product must meet all salient characteristics outlined in the solicitation.

• Vendors must provide a quote for all Contract Line-Item Numbers (CLINs) listed in Attachment A.

• Salient Characteristics include:

  • Continuous non-invasive Cerebral oxygen saturation (rSO₂) values as a stand-alone system.
  • Ability to place bilateral sensors for cerebral oxygenation assessment.
  • Configurable alarms for cerebral desaturation thresholds.
  • Support for export of oximetry data for integration with hospital information systems (e.g., HL7, CIS/ARK).
  • FDA clearance for cerebral oximetry applications in anesthesiology and perioperative care.

• A single award Requirements contract will be awarded.

• Contract type: Firm-Fixed Price Orders.

• Period of Performance: One 12-month base year with four 12-month option years.

• Delivery: FOB destination.

• This is an "Unrestricted Full and Open" procurement.

• All interested companies must be registered in the System for Award Management (SAM).

• Quotes must contain cost/price and technical capabilities.

• The Government reserves the right to award without discussions.

• Evaluation criteria are detailed in FAR provision 52.212-2 and its attached addenda.

• Questions are due via email by May 29, 2026, 10:00 AM EST.

• Quotes are due via email by June 10, 2026, 10:00 AM EST.

• NAICS Code: 339112 (Surgical and Medical Instrument Manufacturing) with a size standard of 800 employees.

• This procurement is Unrestricted Full and Open.

• This solicitation incorporates provisions and clauses effective through Federal Acquisition Circular (FAC) 2026-01.

• Relevant attachments include: Price Cost Schedule, Contract Administration, Contract Clauses, Solicitation Provisions, Reporting Tool, Past Performance Reference, and Past Performance Questionnaire.

Form / Attachment / Pricing Sheet

This document is Attachment G, a Past Performance Questionnaire, for Solicitation No. 36C10X26Q0167, which concerns NX EQ Physiologic Monitor Modules: Pulse Oximetry – Brand Name MASIMO 03® or Equal. Offerors are instructed to provide this questionnaire to references cited in their submitted quotes. The purpose is to gather feedback on the offeror's past performance.

• Offeror Information: Space to insert the Offeror's Name and Contract Number.
• Reference Information: Fields for the reference's name, title, phone number, email, organization, contract period of performance, total contract value, options exercised, brief description of services/commodity provided, and whether a Show Cause Order, Stop Work Order, or Termination was issued.
• Rating Guidelines: A scale of 1 (Unsatisfactory), 2 (Satisfactory), and 3 (Excellent) for Quality of Service, Cost Control, Timeliness of Performance, and Business Relations, with detailed descriptions for each rating.
• Offeror Evaluation: Sections for the reference to rate the offeror in the four categories, provide comments, and indicate overall satisfaction and willingness to work with the offeror again.

Bidders must provide this questionnaire to up to five references from the past three years. The completed questionnaires will be used by the VA Strategic Acquisition Center (SAC) to evaluate the offeror's past performance. The questionnaire must be emailed to Jalima.Jones@va.gov and Sara.Vickroy@va.gov by June 10, 2026, at 10:00 AM EST.

Form / Attachment / Pricing Sheet

This document is Attachment F, a Past Performance Reference form related to Solicitation 36C10X26Q0167 for NX EQ Physiologic Monitor Modules Pulse Oximetry. It is designed for offerors to provide details about their relevant past performance.

• The form includes sections for up to three distinct past performance references.
• For each reference, offerors must provide:
  • Offeror Name and the Company who performed the work.
  • Relationship to Offeror (Offeror or Subcontractor).
  • Role on the Contract (Prime or Subcontractor).
  • Contracting Organization.
  • Contract / Task Order Number.
  • Contract Type.
  • Total Awarded Price/Cost.
  • Final or Projected Final Total Price/Cost.
  • Delivery date/Period of performance.
  • Contracting Officer and Program Manager contact information.
  • NAICS Code.
  • CPARS/PPIRS completion status.
  • A description of the requirement and work performed, specifically relating it to the current solicitation.
  • Details on performance, including any issues, corrective actions, and results.

This attachment is crucial for bidders to document and present their relevant past performance experience. It requires detailed information about previous contracts, including scope, performance, and outcomes, to demonstrate capability to the government. The form explicitly states, "No record of relevant or recent past performance" as a placeholder, indicating that offerors must fill this out to provide their specific experience.

Form / Attachment / Pricing Sheet

This document is an Excel spreadsheet containing detailed sales data, likely for reporting or analysis related to a contract. It includes information broken down by VISN (Veterans Integrated Service Network), Facility, and specific CLIN (Contract Line Item Number) or Contract/Part Numbers. The data appears to track quantities sold and associated pricing.

• VISN and Facility Data: Lists various VA healthcare networks and specific facilities within them.
• Quantity Sold: Columns dedicated to recording the quantity sold for different line items or CLINs.
• Pricing Information: Includes fields for price, total quarterly quantity sold, total quantity sold of all items, total quarterly sales, and anticipated SLA (Service Level Agreement) amounts.
• Reporting Quarter: A field to specify the reporting quarter (e.g., QTR FY 2026).

This attachment provides a detailed breakdown of historical sales or projected sales data across different VA facilities and contract line items. Bidders can use this information to understand the volume and value of items previously or currently being procured, which can inform their pricing strategies, resource allocation, and overall bid competitiveness for related opportunities. It may also indicate specific contract parts or CLINs that are of interest.

Form / Attachment / Pricing Sheet

This document contains contract clauses that will be incorporated into the resulting contract. It details various requirements and obligations for contractors, including mandatory disclosures, Service Level Agreement (SLA) fees, liquidated damages, ordering procedures, order limitations, requirements contract specifics, option to extend terms, post-award small business re-representation, addressing DEI discrimination, and incorporated clauses by reference.

• Mandatory Written Disclosures: Procedures for reporting to the VA OIG.
• SLA Fee: A 3.0% fee must be embedded in all offered prices and remitted quarterly.
• Quarterly Sales Reports: Contractors must report sales and remit SLA fees within 60 days of quarter end.
• Liquidated Damages: $37.50 per calendar day for failure to deliver/perform.
• Ordering: Procedures for issuing delivery or task orders.
• Order Limitations: Minimum and maximum order quantities and values.
• Requirements Contract: Quantities are estimates; all requirements will be ordered from the contractor.
• Option to Extend: Government may extend the contract up to a total of 5 years.
• Post-Award Small Business Re-representation: Requirements for small business status updates.
• Addressing DEI Discrimination: Prohibition of racially discriminatory DEI activities.
• Incorporated Clauses: Lists numerous FAR and VAAR clauses by reference, including those related to ethics, SAM maintenance, small business utilization, labor laws, taxes, payment, disputes, inspection, and packing.
• Equipment Operation and Maintenance Manuals: Requirements for providing manuals for technical equipment.
• Gray Market and Counterfeit Item: Prohibition of used, refurbished, or counterfeit items; requires OEM authorization.
• Packing for Domestic Shipment: Standard requirements for ensuring safe delivery.
• Compliance with Executive Order 13899: Contractor must comply with EO 13899 regarding combating anti-Semitism.

This document outlines critical contractual terms and conditions. Bidders must understand and incorporate the SLA fee into their pricing, adhere to reporting requirements, be aware of liquidated damages, and comply with all referenced FAR and VAAR clauses. The prohibitions on gray market/counterfeit items and the DEI clause are also key compliance areas.