6515--PreSOL/Sources Sought Notice-Medtronic brand name or equal- ENT Surgical Navigation System
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), specifically Network Contracting Office (NCO) 16, has issued a Sources Sought Notice (SSN) / Request for Information (RFI) for a Medtronic brand name or equal ENT Surgical Navigation System. This market research aims to identify qualified contractors capable of providing the system, including delivery, installation, integration, validation, and training, for the Central Arkansas Veterans Health Care System (CAVHS) in North Little Rock, AR. The purpose is to assess industry capabilities, compliance, pricing, and determine the appropriateness of a small business set-aside for a future competitive, firm-fixed-price contract. Responses are due by April 27, 2026, at 10:00 AM CST.
Scope of Work
The requirement is for an ENT Surgical Navigation System to support Functional Endoscopic Sinus Surgery (FESS), rhinology procedures, and anterior skull-base surgical interventions. Key aspects include:
- Procurement and delivery of a Medtronic brand or equal system, including specific components such as a tabletop console, tracking system, medical-grade display, instrument tracking coils, and navigation-enabled instruments.
- Installation, integration, validation, and training for all surgeons and hospital staff.
- The system must be prevalidated with all ENT modules licensed, comply with FDA 21 CFR 820 Quality System Regulation, and meet VA cybersecurity and interconnection requirements.
- Performance standards include accuracy (≤ 2 mm typical) and full DICOM compatibility.
- Delivery is required within 30 days After Receipt of Order (ARO) to CAVHS.
Contract & Timeline
- Type: Sources Sought / Request for Information (RFI) for market research. Anticipated future contract type is competitive, firm-fixed-price.
- Set-Aside: Not yet determined; market research will inform potential small business set-aside.
- NAICS: 339114 (Medical And Surgical Instruments, Equipment, And Supplies).
- Responses Due: April 27, 2026, 10:00 AM CST.
- Questions Due: April 22, 2026, 10:00 PM CST.
- Published: April 17, 2026.
Submission Requirements
Interested contractors must provide:
- Company contact information, business size, and SAM Unique Entity Identification Number.
- Small business status (SDB, HUBZone, 8A) and proof of qualifications.
- Confirmation of NAICS 339114 small business status.
- Indication of whether the company manufactures or distributes the product, and OEM authorization evidence if a distributor.
- Information on Non-Manufacturer Rule, Buy American Act, and Trade Agreement compliance.
- Country of origin for non-domestic products.
- Schedule of delivery.
- Availability under GWAC, GSA, IDIQ, or BPA contracts.
- Descriptive literature demonstrating ability to meet requirements if offering an "equal" product.
- Estimated industry pricing for market research.
Additional Notes
This is solely for market research; it is not a Request for Proposal (RFP) or a commitment to contract. Responses are not offers. Interested parties should monitor SAM.gov for future solicitations.