6515--Source Sought Notice -Alx-Sonesta P3 Urodynamic Chair
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), Network Contracting Office (NCO) 16, is conducting market research through a Sources Sought Notice (RFI) to identify qualified contractors capable of providing a Sonesta P3 Urodynamic Chair (or equivalent) for the Alexandria VA Health Care System (HCS) in Pineville, LA. This RFI aims to determine contractor interest, capabilities, and qualifications, and to assess if a small business set-aside is appropriate for a future competitive, firm-fixed-price contract. Responses are due by May 27, 2026.
Scope of Work
The requirement includes the procurement, delivery, installation, and operational service of one (1) Sonesta P3 Urodynamic Procedure Table, along with all associated accessories (e.g., cushions, arm rests, leg rests, foot controls). A three-year Sonesta P3 Silver Service Contract is required, including live telephone support and remote online assistance. Equipment must include a two-year manufacturer's standard warranty. Services also encompass full assembly and installation by OEM-authorized technicians, removal of packaging, functional testing, and onsite training for VA staff. Technical specifications include a fully electric, three-motor operation with a height adjustment range of 16-41 inches and a weight capacity of at least 465 lbs.
Contract & Timeline
- Type: Sources Sought / Market Research (anticipates competitive, firm-fixed-price contract)
- Period of Performance: Within 60 days after contract award (if issued)
- Response Due: May 27, 2026, 10:00 AM Central Time
- Questions Due: May 22, 2026, 10:00 PM Central Time
- Published: May 20, 2026
Eligibility & Submission
Interested offerors should provide their company's contact information, business size (small, SDB, HUBZone, 8A), SAM Unique Entity Identification Number, and proof of qualifications. Responses must address compliance with the Nonmanufacturer Rule (NMR) and Buy American Act, and indicate if the company is a manufacturer or authorized distributor. Offerors should also provide descriptive literature for equivalent products, estimated industry pricing, and list any relevant Government Wide Agency Contracts (GWAC), GSA Schedules, IDIQs, or BPAs. Responses must be emailed to rhonda.gibson2@va.gov. The subject line must read: "36C25626Q0816-RFI-Sources Sought- Sonesta P3 Urodynamic Chair – Alexandria VA Health Care System (HCS), Pineville, LA 71360."
Additional Notes
This is a new requirement and solely for market research purposes; it does not constitute a Request for Proposal (RFP) or a commitment to contract. Telephone inquiries will not be accepted. Information provided will be used internally by the MEDVAMC Purchasing and Contract Team.