6515--Surgical Lights
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), specifically Network Contracting Office (NCO) 17 VHA Regional Procurement Office-West (RPOW), is conducting market research for the acquisition of Skytron Surgical Lights and associated equipment for the Central Texas Veterans Health Care System, Olin E. Teague Veterans Medical Center in Temple, TX. The government initially intends to negotiate solely with Skytron, LLC, but this Sources Sought notice aims to define the final procurement strategy (e.g., set-aside, sole source, unrestricted). Responses are due by April 16, 2026, at 10:00 AM Central Time.
Scope of Work
The requirement is for a surgical lighting system upgrade in the Operating Room to minimize downtime and extend infrastructure lifespan. The scope includes:
- Delivery, installation, and inspection of new surgical lights, including any necessary patch and electrical work.
- Provision of warranty for the new lights.
- De-installation, mobilization, and disposal of existing surgical lights.
- All work must be performed with minimal disruption to hospital operations and patient care, adhering to Level 4 PCRA/ICRA requirements (VHA ICRA-1.2).
- Technical Requirements: Electrical equipment must meet national electrical codes (NFPA 70/99) and hospital safety standards. Light sources must be designed for surgical task lighting with low radiated heat, energy efficiency, and clear maintenance strategies. Configurations must match existing layouts, with full articulation and adjustable intensity, color temperature, and pattern size. Lightheads must be easily repositioned with sterile handles, and all exposed surfaces must be smooth, cleanable, and resistant to disinfectants.
- Compliance: Adherence to OSHA, VHA, and DOD regulations, including specific training (OSHA 30-hour for competent person, 10-hour for other workers) and submission of a safety plan. Compliance with EPA and State environmental regulations is also required.
- Deliverables: Specific quantities and configurations of single and dual lightheads with various radial arms, vertical support tubes, LCD wall controls, and adapter plates are detailed for multiple rooms.
Contract & Timeline
- Type: Sources Sought / Market Research
- Response Due: April 16, 2026, 10:00 AM Central Time
- Published: April 8, 2026
- Product Service Code: 6515 (Medical And Surgical Instruments, Equipment, And Supplies)
Eligibility & Submission Requirements
- The VA is particularly interested in U.S.-manufactured items and determining the availability of Service Disabled Veteran Owned Small Business (SDVOSB), Veteran Owned Small Business (VOSB), or other Small Business manufacturers or authorized distributors.
- Distributors must provide proof of OEM authorization.
- Vendors are requested to submit estimated market research pricing.
- Responses must include: Business Name, Address, Point of Contact (Name, Phone, Email), SAM UID Number, NAICS code, Business Size (SMALL or LARGE), Type of Business (SDVOSB, VOSB, 8A, HUBZone, WOSB, etc.), a letter stating OEM authorized dealer/distributor/reseller status (if applicable), and GSA/FSS Contract Number (if applicable).
Additional Notes
This is not a request for competitive quotes but a market research tool. Responses will be evaluated to inform the procurement strategy. A determination by the Government not to compete based on responses is solely at their discretion. Send responses to Michelle Cunningham at michelle.cunningham@va.gov.