6520--LCHCC Dental Vacuum System Replacement
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA) is soliciting quotes for the replacement of a Dental Vacuum System at the Lee County Health Care Center (LCHCC) in Cape Coral, FL. This is a Firm-Fixed Price contract set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB). A site visit is scheduled for March 30, 2026, with questions due by April 3, 2026, and quotes due by April 6, 2026, at 2:00 PM EDT.
Scope of Work
The requirement involves the complete replacement of the existing RAMVAC Dental Vacuum System. This includes the removal and disposal of the old system, followed by the supply, delivery, installation, testing, and commissioning of a new high-performance dry dental vacuum system. The new system must ensure reliable suction for multiple simultaneous users and preferably operate 100% water-free. All necessary components, such as pumps, separating tanks, controls, and monitoring systems (cloud-based alerts preferred), are required. The contractor will also conduct a site survey, planning, installation according to manufacturer specifications and codes, operational testing, and provide training for VA staff on operation and maintenance. Deliverables include certification of disposal for the old system, the installed and operational new system, test reports, training completion certificate, manuals, and warranties (10-year pump warranty preferred).
Contract & Timeline
- Contract Type: Firm-Fixed Price
- Period of Performance: 180 days from Notice to Proceed (Base POP: April 13, 2026 - July 31, 2026)
- Set-Aside: Service-Disabled Veteran-Owned Small Business (SDVOSB)
- Site Visit: Monday, March 30, 2026, at 10:00 AM EST at LCHCC (Main Lobby). POC: Harry Ritter (239-888-7489).
- Questions Due: April 3, 2026, 2:00 PM EST
- Quotes Due: April 6, 2026, 2:00 PM EDT
- Published Date: March 27, 2026
Eligibility & Submission
This acquisition is a Service-Disabled Veteran-Owned Small Business (SDVOSB) set-aside. Offerors must be registered in SAM and certified by the SBA as an SDVOSB. Quotes must be submitted electronically to William S Penhallegon at william.penhallegon@va.gov. Submissions should include the Unique Entity Identifier (UEI), SDVOSB certification, and pricing for all line items.
Evaluation
Award will be based on an evaluation of Technical (functionality and performance), Price, and Past Performance. Offerors are required to provide up to three past performance references, with at least two from similar VA facilities.
Additional Notes
The NAICS Code for this opportunity is 339114 (Dental Equipment and Supplies Manufacturing) with a small business size standard of 750 Employees. Delivery is FOB Destination to the Lee County Health Care Center, Cape Coral, FL.