6525 - Brand Name Only - Siemens Multi-Display Manager Replacement

Solicitation / RFP / RFQ

This solicitation is for the replacement of the Siemens IR Display system, specifically the ARTIS Q Multi Display Manager (MDM) and associated Video Converter DP (VCDP) at the San Francisco VA Health Care System. The objective is to restore full display functionality to original manufacturer specifications for clinical use in the Interventional Radiology (IR) suite.

• Services Provided:

  • Removal of the defective MDM.
  • Installation and configuration of the replacement MDM and Video Converter DP (VCDP).
  • Performance of all required functional and safety tests.
  • Provision of necessary software or configuration updates for compatibility.

• Deliverables:

  • Restored System Functionality: MDM and VCDP must be fully functional, integrated, and ready for patient use.
  • Service Report: Documenting work performed, parts used, software/configuration changes, and test results.
  • Shipment of parts to the San Francisco VA Health Care System.

• Contractor Responsibilities: Ensure functionality, timely shipment and completion, and compliance with VA facility policies (safety, infection control, etc.).

• Performance Standards: Biomedical Engineering will perform evaluation; acceptance is based on successful functional testing and documentation.

• Period of Performance: Estimated Base Period: May 1, 2026 - September 30, 2026.

• Brand Name: This is a "Brand Name Only" requirement for Siemens IR Display Replacement.

• Offer Due Date: May 14, 2026, 2:00 PM PDT.

• Submission Instructions: Offers must be signed, dated, and submitted via electronic mail in readable formats (Word, Excel, PDF at 200 dpi). Zipped files or links are not acceptable. See addendum for more information.

• Evaluation: Offers will be evaluated based on price and other factors to determine the most advantageous to the Government. Price will be evaluated for reasonableness and completeness.

• Period for Acceptance: Offerors agree to hold prices firm for 60 calendar days from the offer due date.

• The acquisition is marked as "UNRESTRICTED" but also has a "SET ASIDE" section with options for Small Business, HUBZone Small Business, Service-Disabled Veteran-Owned Small Business, and Women-Owned Small Business (WOSB). The NAICS code is 334510 with a size standard of $47 Million.

• The solicitation incorporates FAR 52.212-1, 52.212-4, and 52.212-5 by reference or attachment. Addenda to these clauses are included.

• Offerors must complete and submit the Buy American Certificate (FAR 52.225-2) if any offered end product is not a domestic end product.

• Offerors must organize their submission into a "Price / Certifications Volume" including the completed Price/Cost Schedule and the Buy American Certificate.

Other / Unclassified

This document is a Justification for Single Source Awards (RFO 12.201-1) for the repair and replacement of a malfunctioning Siemens Artis Q multi-display manager (MDM). The acquisition is for proprietary Siemens spare parts (Video Converter DP # DVI 4G and Multi Display Manager DP 27x 5G) that are integral to the safe and effective operation of the Siemens interventional radiology (IR) system at the VA San Francisco Health Care System (VASFHCS).

This document indicates that the government intends to sole-source the repair and replacement of a critical component of the Siemens IR system. Bidders should note that the required parts are proprietary to Siemens and not available from other sources. Market research confirmed that these specific Siemens part numbers are not available through mandatory Government sources or existing contract vehicles. While resellers may exist, they would supply the same OEM product, limiting competition to the distributor level for the same brand-name product. The estimated value of this acquisition is below the $174,000 threshold for trade agreement exceptions. The justification also notes that the use of non-OEM components would risk invalidating system configuration, performance specifications, and warranties, introducing unacceptable clinical risk. This document is relevant for understanding potential sole-source procurements related to specialized medical equipment maintenance.