6525--Dental Panoramic X-Ray- Columbia VAMC
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), specifically NETWORK CONTRACT OFFICE 15 (36C255), is soliciting for a new Dental Cone Beam Computed Tomography (CBCT) system for the Harry S. Truman VA Medical Center in Columbia, MO. This acquisition is a Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside. The system must be a Carestream 9600 or equal. Offers are due April 23, 2026, at 22:00 CDT.
Purpose & Overview
The solicitation aims to procure and install a new CBCT imaging system to replace an existing unit that has reached its end-of-life, causing frequent downtimes and impacting patient care. The goal is to restore reliable diagnostic imaging services at the Columbia VAMC.
Key Requirements / Deliverables
- Product: Brand Name or Equal: Carestream 9600 Dental CBCT system.
- Technical Specifications: Includes specific dimensions, generator voltage (60-90 kV), frequency (140 kHz), focus (0.3-0.7 mm), image field (6.4 x 140mm), magnification (1.28x), gray scale (14 bits), and support for various radiological exams (panoramic, sinus, TMJ).
- Integration: System must seamlessly integrate with existing IT infrastructure, including VISTA imaging, CPRS, and Oracle.
- Training: Comprehensive training is required for both medical and technical personnel.
- Support: A minimum of five years of technical support and maintenance is required (base year plus four option years).
- Deliverables: Include a Delivery and Installation Plan, Training Session Completion, and a Maintenance and Support Plan.
Contract Details
- Contract Type: Firm-Fixed-Price.
- Period of Performance: Delivery within 60 Days After Receipt of Order (ARO). Training must be completed within 30 days of installation. Maintenance and support will span five years (base + 4 option years).
- Set-Aside: This acquisition is exclusively set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSBs). Offerors must be certified SDVOSBs listed in the SBA certification database, and specific limitations on subcontracting (50% for services/supplies) apply.
Submission & Evaluation
- Submission Requirements: Offers must include proof of authorized distributorship and equipment brochures. Vendors must complete fill-ins for FAR 52.212-3 and VAAR 852.219-76.
- Evaluation Factors: Proposals will be evaluated based on Technical Capability, Price, Past Performance, Proof of Authorized Distributor, and Completion of Required Fill-ins. Technical and Past Performance factors combined are considered equal to Price.
Deadlines & Contact
- Offer Due Date: April 23, 2026, at 22:00 CDT.
- Primary Contact: Tracie Raggs, Contracting Officer, at Tracie.Raggs@va.gov or 913-946-1985.