6525--RADIOLOGY MAMMOGRAPHY TRACKING SOFTWARE SEPG 499629 EER 270504 (VA-26-00027153)
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), specifically the Network Contract Office 19, is soliciting proposals for Radiology Mammography Tracking Software for the Oklahoma City VAMC. This is a Firm-Fixed-Price contract set aside for Total Small Businesses. The software must integrate with existing VA systems and include specific functionalities for mammography tracking and risk assessment. Quotes are due by April 3, 2026, at 11:00 AM Mountain Time.
Scope of Work
The required software must provide comprehensive patient management, exam tracking (including BI-RADS and follow-up monitoring), automated reminders, and compliance reporting (MQSA, ACR standards). A critical requirement is the inclusion of Tyrer-Cuzick Score functionality for risk assessment. The solution must integrate with VISTA (RIS/EHR), AGFA EI PACS, CPRS EHR, Magview Luminary One, and Powerscribe. Data migration from Magview Luminary One and CPRS is necessary. The VA has a cloud environment, and PHI is likely acceptable in a cloud solution. The system will support GE Pristina mammography units at the Ernest Childers VA Outpatient Clinic. Services include implementation, configuration, interfacing, project management, training, and annual support/maintenance with 24/7 remote assistance.
Contract & Timeline
- Contract Type: Firm-Fixed Price
- Period of Performance: Base year plus four option years, with a potential 6-month extension (total not to exceed 5 years).
- Set-Aside: Total Small Business Set-Aside (FAR 19.5)
- NAICS Code: 513210 (Small Business Size Standard: $47.0 million)
- Quote Submission Deadline: April 3, 2026, 11:00 AM Mountain Time
- Deployment Target: May 1st
Submission & Evaluation
Quotes must be submitted via email only to christopher.delauro@va.gov, with a 4MB email limit. Evaluation will be based on technical capability/quality and price, with an award made to the responsible offeror whose quote is most advantageous to the government. The award will be made on an "All or Nothing" basis. Offerors must be an OEM or authorized dealer, registered in SAM.gov, and if applicable, SDVOSB/VOSB status must be VIP verified.
Additional Notes
VAAR Clause 852.219-78 (Limitations on Subcontracting) is NOT applicable to this solicitation. The software needs to integrate with VISTA, but certification requirements are uncertain. An electronic template for gathering clinical history is needed, though manual entry from paper forms will occur.