6530--Modified Barium Swallow Study (MBSS) Chairs - BRAND Name or Equal

Amendment / Modification

This amendment modifies solicitation 36C24626Q0566 with the following changes:

• Seat Height Range: The specified seat height range for an item (likely a chair) is changed from 19 inches to 33 inches to 21 inches to 33 inches.

• MBSS Chair Brand Name: The brand name for the MBSS Chair is clarified as "T3 Procedure Chair."

• MBSS Chair Weight Capacity: The minimum weight capacity for the MBSS Chair is specified as "At least 350 pounds."

• Refurbished/Remanufactured Products: The solicitation now explicitly states that refurbished or remanufactured products are NOT permissible. Only new Original Equipment Manufacturer (OEM) items are allowed.

• New Clause Added: Clause VAAR 852.212-71, "Gray Market and Counterfeit Items," has been added. This clause prohibits used, refurbished, remanufactured, or counterfeit items and requires vendors to be OEM, authorized dealers, distributors, or resellers, providing verification.

• Solicitation requirements related to seat height, MBSS Chair specifications, and product condition.

• Addition of VAAR 852.212-71.

Bidders must ensure their offers comply with the updated specifications, particularly regarding the prohibition of refurbished/remanufactured items and the adherence to the new "Gray Market and Counterfeit Items" clause. No changes to offer receipt deadlines were noted in this amendment.

Solicitation / RFP / RFQ

This solicitation is for the procurement of three (3) Modified Barium Swallow Study (MBSS) Chairs for the Fayetteville VA Coastal Health Care Center. These chairs are intended to function as a combined transport, procedure, and reclined device to streamline the study workflow and reduce patient transfers.

• Quantity: Three (3) MBSS Chairs

• Type: Brand name or equal equipment meeting or exceeding salient characteristics.

• Salient Characteristics:

  • Imaging Compatibility (Radiolucency): Unobstructed, artifact-free view for imaging.
  • Optimal Patient Positioning: 90-degree seat rotation, Fowler/backrest adjustments (up to 90°).
  • Adjustability: Seat height adjustable (19" to 30" or 33"), potentially powered/hydraulic.
  • Safety Features: Patient safety straps, fold-away/swing-down armrests, locking casters.
  • Portability & Compactness: Small base footprint, maneuverable in restricted rooms, 5-inch casters.
  • Hygiene & Maintenance: Easy-to-clean, antibacterial surfaces (e.g., Silverguard).
  • Power: Rechargeable battery with charging system.

• Installation & Training: Contractor must provide installation and end-user training.

• Warranty: Standard manufacturer industry warranty term required; extended warranties requiring advance payment are not accepted.

• Contract Type: Firm-Fixed-Price.

• Period of Performance: Base Period: 05-31-2026 to 05-30-2027.

• NAICS Code: 339113 - Surgical Appliance and Supplies Manufacturing.

• Product/Service Code: 6530 - Hospital Furniture, Equipment, Utensils, and Supplies.

• Submission Method: Email completed, signed quote in PDF format to chellry.whittier@va.gov. Subject line must include the solicitation number.

• Quote Due Date: May 14, 2026, at 09:00 EDT.

• Price Firmness: Prices must be held firm for 150 calendar days from the quote receipt date.

• Evaluation Factors: Award will be made to the responsible quoter whose quotation is most advantageous, considering Technical and Price factors. Technical evaluation will assess how well proposed products meet or exceed requirements. Price evaluation will assess reasonableness.

• Questions Deadline: May 11, 2026, at 11:00 am EST via email to chellry.whittier@va.gov. Answers will be provided via amendment.

• This acquisition is UNRESTRICTED.

• Offerors are required to have an active Federal Government registration in SAM.gov.

• Standard Form 1449 is the primary document for offers.

• FAR 52.212-1, 52.212-4, and 52.212-5 are incorporated by reference or attached.

• Delivery is required no later than 06/01/2026 to 7300 S. Raeford Road, Fayetteville, NC 28304.

Solicitation / RFP / RFQ

This is a pre-solicitation notice for Modified Barium Swallow Study (MBSS) Chairs, BRAND NAME or Equal. The Department of Veterans Affairs, Fayetteville Coastal HCS, Fayetteville, NC has a requirement for this one-time purchase.

• The primary requirement is for Modified Barium Swallow Study (MBSS) Chairs.

• The solicitation will specify if a "brand name or equal" product is acceptable.

• This is a one-time buy.

• The solicitation (36C24626Q0566) is expected to be issued on or about April 30, 2026.

• The response date is May 14, 2026, at 09:00 Eastern Time, New York, USA.

• All correspondence and responses must be via email to chellry.whittier@va.gov. Telephone requests will not be accepted.

• Offerors are responsible for downloading all documents, including amendments, from the sam.gov website.

• This acquisition is a 100% Small Business set-aside.

• The applicable NAICS Code is 339113 with a size standard of 800 Employees.

• The Contracting Office ZIP Code is 23667.

• The Place of Performance is Department of Veterans Affairs, Fayetteville Coastal Healthcare System, Audio and Visual Service, 2300 Ramsey Street, Fayetteville NC 28301-3856, United States.

• The Contracting Officer is Chellry Whittier (chellry.whittier@va.gov). An alternate POC is cherisse.hall@va.gov.