6550--HbA1c CPT IDIQ VISN 22

Solicitation / RFP / RFQ

This document is a solicitation for HbA1c CPT IDIQ services within VISN 22. The contracting office is Network Contracting Office 22, located in Long Beach, CA.

This solicitation pertains to Product Service Code 6550 and NAICS Code 325413. Specific requirements or deliverables are not detailed in the provided text, but it is an IDIQ (Indefinite Delivery, Indefinite Quantity) contract.

This is an IDIQ contract. The award number is 36C26226D0058, with an award amount of $1,107,328.04. The award date was March 18, 2026. The awardee was TOSOH BIOSCIENCE, INC.

Information regarding proposal submission instructions, evaluation criteria, or key deadlines is not provided in this excerpt.

No specific set-aside or eligibility requirements are mentioned in the provided text.

This appears to be award information related to a previous solicitation (36C26226Q0140) rather than the solicitation document itself. The document name is 36C26226D0058_1.docx, which aligns with the award number.

Amendment / Modification

• Extends the response due date and time for offers.

• The due date and time for receipt of offers has been extended.

• The original due date and time of 02/03/2026 10:00 AM PST has been extended to 02/09/2026 10:00 AM PST.

Amendment / Modification

This document is Amendment 0001 to Solicitation 36C26226Q0140.

This amendment pertains to the "HbA1c CPT IDIQ VISN 22" opportunity.

No specific impacts on submission deadlines, requirements, or evaluation factors are detailed in the provided text, beyond indicating this is an amendment to the original solicitation.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation (RFQ) for a single award Indefinite-Delivery Indefinite-Quantity (IDIQ) contract for HbA1c CPT services within Veterans Integrated Service Network (VISN) 22. The contract will be Firm-Fixed Price (FFP).

• The contract requires HbA1c CPT services. Specific requirements, including minimum system requirements (salient characteristics), are detailed in Attachment B – Statement of Work.

• Offerors must demonstrate that their proposed systems meet all minimum system requirements.

• Supplies shall be adequately packaged to prevent damage during shipping, handling, and storage.

• Deliveries are to be made during normal working hours (8:00 a.m. to 4:30 p.m.), with standard orders delivered within four (4) working days. Emergency deliveries may be required outside of normal hours.

• Contract Type: Firm-Fixed Price (FFP) IDIQ

• Period of Performance: One (1) year base period with four (4) one-year option periods.

• IDIQ Guaranteed Minimum: $500.00

• IDIQ Maximum Aggregate Value: $3,500,000.00

• Maximum Order Value: $1,000,000.00 per order.

• Response Date/Time: February 3, 2026, 10:00 AM Pacific Time, Los Angeles, USA.

• Submission Method: Electronically via email to Clift.Domen@va.gov. Reference solicitation number 36C26226Q0140 in the subject line.

• Questions Deadline: January 22, 2026, 8:00 AM PST via email.

• Evaluation Criteria: Lowest priced quotation that meets all minimum system requirements in Attachment B, is responsive, and responsible. Acceptability will be determined by verifying proposed items meet all minimum system requirements.

• Full and Open competition.

• NAICS Code: 325413 with a size standard of 1,250 employees.

• Offerors must submit a completed Attachment A – Schedule of Pricing and Attachment B – Statement of Work.

• Attachment B requires specific information to be filled into "Green Boxes" demonstrating compliance with requirements.

• Product Information (brochures, reagent container sizes, maintenance protocols) must be submitted.

• Failure to acknowledge amendments may result in rejection of the offer.

Statement of Work (SOW) / Performance Work Statement (PWS)

To procure instrumentation capable of performing or reporting clinical parameters as defined in the statement of work, meeting specific performance characteristics for accuracy and precision, and potentially reducing the number of workstations or labor required.

• Provide instrumentation for clinical laboratories at VISN facilities (Attachment A lists facilities and test menu).

• Maintain a continuously stocked inventory of reagents, standards, controls, supplies, and disposables.

• Ensure all supplied items are FDA-approved (if available), of high quality, and meet specified expiration dates.

• Provide emergency supply delivery within 24 hours for defective or undelivered routine supplies.

• Offer a Cost per Test (CPT) that includes equipment use, all consumables, software licenses, maintenance, ancillary equipment, and training.

• Acquire equipment for clinical laboratories listed in Attachment A.

• Ensure equipment meets minimum system requirements for primary analyzers, operational features (e.g., throughput, safety, barcode reading, result storage), technical features (e.g., FDA approval, HPLC/capillary electrophoresis for HbA1c), and hardware features (e.g., footprint, display, printer, UPS, auto-sampling).

• Provide interface capabilities to the VA licensed Data Innovations Instrument Manager (DI IM).

• Perform method performance/validation at Contractor's expense, including linearity, correlation studies, precision, sensitivity, specificity, and carryover studies per CLSI guidelines.

• Provide quarterly sales reports.

• Offer commercial marketing for equipment models in current production.

• Provide start-up reagents and perform all validation studies at no cost.

• Provide comprehensive training for Government personnel.

• Offer equipment preventative maintenance and repair service with defined response times (24/7 technical assistance, 4-hour response for onsite repair, 24-hour parts delivery).

• Provide hardware and software upgrades at no additional charge.

• Provide and maintain ancillary support equipment.

• Ensure all hardware and software meet VA Information Security, Hardware, Software, and Network requirements (VA 6500).

• Characterize hazardous waste produced by equipment and reagents per EPA and state requirements.

• Accuracy and precision meeting 1988 CLIA and CLSI standards.

• Maximum turn-around time between samples less than 2 minutes or throughput of at least 30 results per hour.

• Barcode reading accuracy with less than a 1% failure rate.

• Onboard reagent stability sufficient for high and low volume use, with expiration dates of at least three (3) months.

• Equipment uptime of 90% in each month.

• Equipment must meet a standard of performance for 30 consecutive calendar days at an effectiveness level of 90% or more during the acceptance period.

• Implementation/transition timeframe: no later than 90 days after contract award.

• Equipment and peripherals installation and operational training to be completed within 90 days of award.

• Locations: VISN facilities listed in Attachment A.

• Business Associate Agreement (BAA) required if handling Protected Health Information (PHI).

• Compliance with HIPAA Privacy Rule.

• All supplied items must be FDA-approved if available.

• Equipment must be certified by the National Glycohemoglobin Standardization Program.

• Adherence to VA Information Security, Hardware, Software, and Network requirements (VA 6500).

• Wireless equipment must be FIPS 140-2 compliant.

• Contractor must provide responses to required VA documents for network addition.

• Hazardous waste characterization and disposal documentation required.

• Removable media handling and data sanitization protocols must be followed.

• Title to the equipment remains with the Contractor.

Form / Attachment / Pricing Sheet

This document is an Excel spreadsheet containing pricing schedules and volume estimates for the opportunity. It details the estimated costs per test (CPT) and projected annual volumes for various sites within VISN 22, as well as reagent costs and proposed instrument quantities.

• Sheet 1: VISN CPT: Provides the total Cost Per Test (CPT) for Years 1-5, estimated annual test volumes, and estimated annual extended costs for VISN 22. It includes a breakdown for "Hemoglobin A1c" tests.
• Sheet 2: EST ANNUAL SITE VOL: Estimates annual test volumes and control numbers for specific sites (Loma Linda, Tucson, West Los Angeles, New Mexico) and calculates the VISN 22 total annual volume.
• Sheet 3: REAGENT CPT: Details the "Cost Per Test" for reagents and consumables, including instrumentation, reagents, supplies, service, etc. It also lists the VISN 22 annual volume per test for informational purposes.
• Sheet 4: PROPOSED INSTRUMENTS: Outlines proposed instruments, their part/product numbers, and the total quantity required per site and for VISN 22.
• Sheet 5: PROPOSED TOTAL: Summarizes the total annual costs for the Base Year and Option Years 1-4.
• Sheet 6: ADDITIONAL PRICING SHEET: Lists individual item/reagent costs, units of measure, quantities, and comments, including site-specific move costs.

This document is crucial for bidders to understand the cost structure and projected volumes associated with the opportunity. It provides detailed information required for developing accurate pricing proposals, including cost per test, reagent costs, and instrument requirements across different sites and contract periods.