6632--Automated Nitrogen Gas Solvent Evaporator Systems

Solicitation / RFP / RFQ

This solicitation from the Department of Veterans Affairs, Network Contracting Office 17, seeks proposals for two (2) Automated Nitrogen Gas Solvent Evaporator Systems. These systems are required by the North Texas Veterans Healthcare System in Dallas, TX, to assist with extractions and expand specialty testing capabilities in their Toxicology Laboratory. The government intends to award a Firm-Fixed-Price (FFP) contract.

• Two (2) Automated Nitrogen Gas Solvent Evaporator Systems, including all accessories for fully operational systems.

• Systems must be capable of evaporating up to 48 samples, compatible with various tube sizes (10-32 mm OD, 32-165 mm length), and offer vortex shearing or controlled evaporation.

• Acid-resistant manifolds (PTFE coated) and touchscreen interface are required.

• Systems must operate with compressed air or Nitrogen at specified pressures and flow rates.

• Heating duration from 20°C to 55°C within 40 minutes is required, with a water bath heating method preferred.

• Compatibility with a list of specified solvents and chemicals is necessary.

• Electrical supply requirements: 100–127 V and 220–240 V at 50/60 Hz.

• Physical dimensions must not exceed (W X D X H) 15.7" x 15.7" x 15.4" (lid open height max 23.2").

• Standard commercial warranty covering parts, labor, repairs, and unlimited technical support.

• A 24-month extended warranty is required.

• Contract Type: Firm-Fixed-Price (FFP).

• Delivery: Within ninety (90) business days after receipt of the order.

• Installation and one-time onsite training for four (4) Laboratory Technicians and a Biomed representative are required.

• Offers must be submitted via email to Kathryn Prose (kathryn.prose@va.gov) by the due date specified in Block 8 of SF 1449.

• Technical questions must be submitted in writing via email to Kathryn Prose no later than 05/19/2026, 10:00 AM ET.

• Evaluation will be based on Technical and Price factors.

• Technical evaluation will consider equipment meeting SOW requirements, warranty capabilities, training provision, and estimated delivery timeline.

• Price will be evaluated for reasonableness, completeness, and fairness.

• The government intends to award without discussions, so initial offers should be best terms.

• This acquisition is unrestricted.

• Offerors must be registered for NAICS code 334516 (Analytical Laboratory Instrument Manufacturing) in SAM.gov.

• Offerors must provide a letter from the OEM if not the Original Equipment Manufacturer.

• The solicitation incorporates FAR clauses by reference, including FAR 52.212-1, 52.212-4, and 52.212-5.

• Invoices must be submitted electronically via the Tungsten Network.

Solicitation / RFP / RFQ

This solicitation is for the procurement of two (2) Automated Nitrogen Gas Solvent Evaporator Systems, including all necessary accessories for fully operational systems and an extended warranty. The Department of Veterans Affairs, North Texas Healthcare System, located at the Dallas VA Medical Center, requires this equipment to assist with extractions and the expansion of specialty testing in its Toxicology Laboratory.

• Two (2) Automated Nitrogen Gas Solvent Evaporator Systems.

• Systems must be capable of evaporating up to 48 samples simultaneously, with independent control per row.

• Compatibility with various tube sizes (10-32 mm outer diameter, 32-165 mm length).

• Vortex Shearing or gentle/controlled evaporation for reproducibility.

• Sample volume capacity of 1.5 – 60 mL.

• Acid-resistant PTFE-coated manifolds.

• Touchscreen interface, single, compact instrument.

• Requires compressed air or Nitrogen with specific pressure ranges (4-9 bar).

• Specific supply flow rate (160 liters/min) and heating duration (40 min from 20°C to 55°C).

• Solvent and chemical resistance requirements specified.

• Electrical supply: 100–127 V and 220–240 V at 50/60 Hz.

• Physical dimensions must not exceed 15.7" x 15.7" x 15.4" (W x D x H).

• Must perform satisfactorily within a temperature range of 64-89°F and <80% relative humidity.

• Standard Commercial Warranty including parts, labor, repairs, and technical support.

• Optional: 24-Month Extended Warranty.

• Delivery, installation, and one-time onsite training for four (4) laboratory technicians and a Biomed representative.

• Contract Type: Firm-Fixed-Price (FFP).

• Delivery: Within ninety (90) business days after receipt of the order.

• Period of Performance: Not explicitly stated, but implied by delivery timeline.

• Estimated Value: Not stated.

• Offerors must submit offers via email to Kathryn Prose (kathryn.prose@va.gov) by the Due Date/Time specified in Block 8 (05/28/2026, 1:00 PM EDT).

• Submissions must include: Price Quote (SF1449, Block B.3), Technical Documentation (SOW comparison, warranty, OEM authorization if applicable, delivery timeframe), and FAR Fill-in Requirements (FAR 52.219-1, FAR 52.225-2).

• Evaluation Factors: Technical and Price. The award will be made to the responsible offeror whose offer is most advantageous to the Government, considering price and other factors.

• Technical evaluation will consider equipment meeting SOW requirements, warranty capabilities, training provision, and estimated delivery timeline.

• Price evaluation will assess reasonableness, completeness, and fairness.

• Questions: Submit in writing via email to Kathryn Prose by 05/19/2026, 10:00 AM ET.

• This acquisition is set aside for Small Business.

• NAICS Code: 334516 (Analytical Laboratory Instrument Manufacturing).

• Size Standard: 1000 Employees.

• Vendors must be registered in SAM.gov.

• The solicitation incorporates numerous FAR and VAAR clauses by reference, including those related to DEI discrimination, security, gray market/counterfeit items, electronic payment requests, and Buy American provisions.

• Offerors must complete specific blocks on the SF 1449 and other required provisions.

• Only email submissions will be considered.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation (RFQ) for commercial items, issued by the Department of Veterans Affairs, Network Contracting Office 17. The VA North Texas Healthcare System in Dallas requires two (2) Automated Nitrogen Gas Solvent Evaporator Systems to support extractions and specialty testing in their Toxicology Laboratory. These systems are intended to remove liquid solvents from samples, concentrating them for purification, analysis, or further processing.

• Two (2) Automated Nitrogen Gas Solvent Evaporator Systems.

• Equipment must meet or exceed specifications for the Biotage TurboVap LV (brand name or equivalent).

• The systems will be used for sample preparation in a Toxicology Laboratory setting.

• This is a total Small Business set-aside.

• NAICS Code: 334516 (1000 Employees).

• Product Service Code: 6632.

• Proposals are requested via Request for Quotation (RFQ) number 36C25726Q0536.

• The solicitation document and incorporated provisions/clauses are effective through Federal Acquisition Circular 2026-01.

• Applicable provisions include FAR 52.212-1 (Instructions to Offerors) and FAR 52.212-2 (Evaluation-Commercial Items).

• Applicable clause is FAR 52.212-4 (Contract Terms and Conditions-Commercial Items).

• Evaluation criteria are technical acceptability and price.

• Response Date/Time/Zone: May 28, 2026, 1:00 PM Eastern Time, New York, USA.

• This acquisition is a total Small Business set-aside.

• Technical questions must be submitted in writing via email to Kathryn Prose (kathryn.prose@va.gov) no later than May 19, 2026, 10:00 PM EST (CST). Please include "Technical Questions – 36C25726Q0536, Automated Nitrogen Gas Solvent Evaporator Systems" in the subject line.

• All questions and answers affecting offers will be incorporated into a written amendment.

• The full solicitation document is attached (RFQ 36C25726Q0536.pdf).

• Place of Performance: Dallas VA Medical Center, 4500 S. Lancaster Rd., Dallas TX 75216, USA.