6632--Automated Osmolality (CPT) Testing

Amendment / Modification

This notice announces an update to VA Handbook 6500.6, Contract Security, specifically Appendix C, which contains VA Information and Information System Security/Privacy Language for Inclusion into Contracts. The update incorporates revised security language into Appendix C.

• VA Handbook 6500.6, Appendix C (VA Information and Information System Security/Privacy Language for Inclusion into Contracts).

This notice is effective immediately and applies to the current version of VA Handbook 6500.6 Appendix C. It does not appear to directly modify proposal submission deadlines or evaluation factors but updates the security requirements that may be incorporated into contracts.

Other / Unclassified

This document outlines the Records Management Obligations for contractors working with the James A. Haley Veterans’ Hospital and Clinics. It defines "Federal record" and details the contractor's responsibilities regarding the creation, handling, preservation, and disposition of these records.

Potential bidders should note the following key requirements:

• Applicability: Applies to all contractors handling Federal records, regardless of medium.
• Compliance: Contractors must adhere to all applicable records management laws, regulations, and NARA policies, including the Federal Records Act and specific NARA regulations (36 CFR Chapter XII Subchapter B).
• Record Management: All records created for Government use or in the course of contract performance, and delivered to or under the control of the Government, must be managed in accordance with Federal law. Electronic records require sufficient technical documentation.
• Security & Prevention: Contractors are responsible for preventing unauthorized destruction or alienation of records. Destruction is prohibited unless in accordance with agency records schedules and with written concurrence.
• Reporting: Contractors must report any unlawful or accidental removal, defacing, alteration, or destruction of records, as well as any inadvertent or unauthorized disclosures of information.
• Subcontractors: The substance of these records management requirements must be incorporated into all subcontracts, and subcontractors must provide written acknowledgment. The contractor is responsible for subcontractor violations.
• Data Ownership: The U.S. Government, specifically James A. Haley Veterans’ Hospital and Clinics, owns all data and records produced under the contract, with unlimited rights to use, dispose of, or disclose.
• Training: Contractor employees handling records must complete agency-provided records management training.

Solicitation / RFP / RFQ

This is a pre-solicitation notice for commercial items regarding Automated Osmolality (CPT) testing. The Department of Veterans Affairs (VA), Veterans Integrated Service Network (VISN 8), James A. Haley Veterans’ Hospital (JAHVH) in Tampa, FL, intends to issue a Request for Quote (RFQ) for brand name or equal Automated Osmolality CPT testing.

Procurement is for Automated Osmolality CPT testing equipment.

This is a "brand name or equal" procurement.

This notice is a pre-solicitation and NOT a Request for Quote (RFQ). Vendors should NOT submit formal quotes until the RFQ is posted. The actual Solicitation #36C24826Q0407 is anticipated to be posted on or about 3/11/2026. The closing date for quotes is 03/18/2026 at 11:00 AM EST.

The applicable North American Industry Classification System (NAICS) code is 334516 (Analytical Laboratory Instrument Manufacturing) with a small business size standard of 1,000 employees. Vendors must be registered in the System for Award Management (SAM) database. SDVOSBs must be certified and verified by the Small Business Administration.

Vendors should continue to monitor Sam.gov for the RFQ and any subsequent Amendments. This notice does not commit the Government to pay for information resulting from this posting.