6670--Par Excellence - Phase 2 Expansion

Sole Source Justification

This document justifies a sole-source contract award for the PAR Excellence Automated Inventory Management System expansion (Phase 2) at the Salem VA Medical Center (VAMC). The Department of Veterans Affairs, Network Contracting Office (NCO) 6, intends to procure PAR Excellence software licenses, scales, and hardware to expand the existing system.

• Expansion of the existing PAR Excellence Automated Inventory Management System.

• Procurement of 75 new PAR Excellence inventory management stations, including bins, weight-based scales, racks, and controllers.

• The system is an integrated, weight-based inventory management platform utilizing specialized PAR scales, proprietary embedded software, and cloud-based analytics for real-time supply monitoring and management.

• Contract Type: Firm-fixed-price sole-source.

• Period of Performance: Estimated award date is June 1, 2026. Full installation and implementation will be completed 51 weeks after contract award.

• Estimated Cost: Not explicitly stated, but the justification covers requirements up to $90 million for other than full and open competition.

• This is a justification for a sole-source award, not a solicitation for proposals.

• A Notice of Intent was posted on SAM.gov (02-04-2026 to 02-06-2026) to invite capability statements from interested parties.

• No responses or capability statements were received.

• The justification cites "Only One Responsible Source" as the reason for restricted competition.

• Market research did not identify any verified Service-Disabled Veteran-Owned Small Business (SDVOSB) or Veteran-Owned Small Business (VOSB) vendors capable of fulfilling the requirement.

• PAR Excellence Systems, Inc. is the exclusive designer, developer, manufacturer, and maintainer of the system and its components.

• The system's proprietary nature and need for interoperability with the existing VAMC system prevent the use of other vendors or systems without significant operational fragmentation and increased costs.

Solicitation / RFP / RFQ

This is a Notice of Intent to award a sole source, firm-fixed-price contract to PAR Excellence Systems, Inc. The Department of Veterans Affairs Network Contracting Office 6 intends to procure software licenses, scales, and hardware to support the Salem VA Medical Center's Phase 2 expansion of the existing PAR Excellence Automated Inventory Management System and supply chain operations. This procurement is being conducted under simplified procedures in accordance with FAR 12.201-1 and justification for sole source is in accordance with FAR 6.103-1.

• Software licenses

• Scales

• Hardware

• Support for the Salem VA Medical Center Phase 2 expansion of the PAR Excellence Automated Inventory Management System and supply chain operations.

• Contract Type: Firm-fixed-price

• Period of Performance: Base year of service.

• This notice is not a request for competitive quotes. No solicitation documents are available, and telephone requests will not be accepted.

• Any business that believes it can meet these requirements and possesses relevant past-experience and expertise may submit written notice with supporting evidence.

• Responses received by 1:00 PM EST on May 21st, 2026, will be considered.

• Determination not to compete is at the sole discretion of the Government.

• Sole source procurement intended for PAR Excellence Systems, Inc.

• The required software licenses, scales, and hardware are exclusively provided by PAR Excellence Systems, Inc.

• NAICS Code: 541614

• Contracting Office ZIP Code: 23667

• Response Date/Time/Zone: 05-21-2026 1 PM Eastern Time, New York, USA

• Inquiries shall be emailed to James.risbon@va.gov.