6830--Bulk Oxygen and Tank Rental

Solicitation / RFP / RFQ

This solicitation is a Request for Quote (RFQ) for Medical Liquid Bulk Oxygen with Tank Rental for the Central Virginia VA Health Care System, Richmond VA Medical Center. The contract will cover the rental of bulk oxygen tanks, delivery, license provisions, maintenance, and support services to ensure a continuous and reliable oxygen supply. The procurement is being conducted using simplified procedures under FAR Part 12 for commercial items.

• Rental of bulk medical gas tanks (main and reserve).

• Delivery of Medical Liquid Bulk Oxygen USP.

• Remote telemetry for tank monitoring.

• Maintenance and support services for the oxygen supply system.

• Compliance with applicable regulations including USP, FDA CGMP, and CGA standards.

• Deliveries must occur during normal business hours (Monday-Friday, 8:00 AM - 4:00 PM), excluding federal holidays.

• Contract Type: Firm-Fixed-Price, Indefinite Quantity (IDIQ).

• Contract Period: Base period (06-01-2026 to 05-31-2027) with four (4) option periods.

• Estimated annual delivery: 688,445 SCF for bulk tank, 1448.69 SCF for reserve tank.

• NAICS Code: 325120 - Industrial Gas Manufacturing.

• Product/Service Code: 6830 - Gases: Compressed and Liquefied.

• Quotes must be submitted via email to Ronnie.Gregory@va.gov by May 15, 2026, 11:00 AM EST.

• Submission requires the Standard Form 1449, completed pricing on Attachment A, and required supporting documents (manufacturer authorization if not the manufacturer, VAAR 852.219-76 certification).

• Award will be made on a Lowest Price Technically Acceptable (LPTA) basis.

• Technical acceptability is mandatory; price will be evaluated among technically acceptable offers.

• Questions deadline: May 11, 2026, 3:00 PM EST.

• This acquisition is a total set-aside for Certified Service-Disabled Veteran-Owned Small Businesses (SDVOSBs).

• Offerors must be certified and listed in the SBA certification database at the time of offer and award.

• Compliance with Limitations on Subcontracting (LOS) requirements is mandatory.

• The solicitation incorporates numerous FAR and VAAR clauses by reference, including those related to order limitations, options, electronic submissions, and security prohibitions.

• Two attachments are referenced: Attachment A - LineItems and a document titled '36C24626Q0283 Medical Bulk Liquid Oxygen USP - 051426'.

Solicitation / RFP / RFQ

This solicitation is for an Indefinite Delivery/Indefinite Quantity (IDIQ) contract to provide Medical Bulk Liquid Oxygen USP, including tank rental, delivery, and remote telemetry services. The requirement is for the Central Virginia VA Health Care System, Richmond VA Medical Center.

• Medical Bulk Liquid Oxygen USP (priced per CCF, where 1 CCF = 100 SCF).

• Rental of bulk medical gas tanks (6000 gallon and 500 gallon reserve).

• Remote tank telemetry monthly fee.

• Bulk delivery fee.

• Rental of medical bulk tank installation.

• Emergency delivery.

• Compliance with USP, NFPA 99, and CGA G-4.3 standards.

• Manufacturers must be FDA registered.

• Adherence to FDA's Current Good Manufacturing Practice (CGMP) regulations.

• Compliance with DOT regulations for tank maintenance, filling, marking, labeling, and shipping.

• Contract Type: Indefinite Delivery/Indefinite Quantity (IDIQ).

• Estimated Minimum Award: $100,000.

• Maximum Aggregate Value: $500,000.

• Period of Performance: Base period from 06-01-2026 to 05-31-2027, with four option periods extending through 05-31-2031.

• Quotes are due by May 21, 2026, at 11 AM EST.

• Submission is via email to Ronnie.Gregory@va.gov.

• Award will be made on a Lowest Price Technically Acceptable (LPTA) basis.

• Technical submissions must address: SOW fulfillment, delivery capability, supply chain reliability, and tank rental/maintenance procedures.

• Pricing must be submitted on Attachment A, following the specified format.

• Questions are due by May 20, 2026, at 3:00 PM EST.

• This acquisition is set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSBs).

• Offerors must be certified SDVOSBs and listed in the SBA certification database.

• The solicitation incorporates FAR and VAAR clauses by reference.

• Specific clauses address personnel vetting, security prohibitions, and limitations on subcontracting.

Form / Attachment / Pricing Sheet

This Excel file, "Attachment A - 36C24626Q0283 LineItems.xlsx", provides detailed line item information for the opportunity. It includes data for the base period and multiple option periods (Option 1 through Option 4).

The document contains two main sheets:

• Action Line Item Information: This sheet outlines "Action Type Name" (e.g., RFQ), "Primary ID", "Secondary ID", "Mod Number", "Title" (e.g., Bulk Oxygen and Tank Rental), and discount information.
• Items: This sheet provides detailed line item data including "ITEM NUMBER", "DESCRIPTION", "CONTRACT PERIOD", "QUANTITY", "UNIT OF MEASURE", "UNIT PRICE", "ADDRESS1", "CITY", "STATE", "ZIP", "POP BEGIN", "POP END", and "DELIVERY DATE". It also includes various codes such as "PRINCIPAL NAICS CODE", "PRODUCT/SERVICE CODE", and "UNSPSC".

This attachment is crucial for bidders as it details the specific goods and services being procured, including quantities, units of measure, and pricing information for the base period and potential option periods. Bidders should use this data to prepare their proposals and understand the scope of work and associated costs. The NAICS and Product/Service Codes provide essential classification for the procurement.

Delivery Location: Central Virginia VA Health Care System, 1201 Broad Rock Blvd, Richmond, VA 23249.

Period of Performance:

• Base: Through 04-30-2027
• Option 1: Through 04-30-2028
• Option 2: Through 04-30-2029
• Option 3: Through 04-30-2030
• Option 4: Through 04-30-2031

Solicitation / RFP / RFQ

This is a pre-solicitation notice for Solicitation Number 36C24626Q0283. The Department of Veterans Affairs, Central Virginia VA Health Care System in Richmond, VA, is seeking bids for the delivery of bulk liquid oxygen USP and tank rental services.

• Supply of Medical Bulk Liquid Oxygen USP.

• Tank rental services.

• Maintenance and support for the oxygen systems.

• Period of Performance: One year from 06/01/2026 to 05/31/2027.

• Option to extend for four (4) additional one-year periods.

• Solicitation is expected to be issued around 5/14/2026.

• Response Date/Time/Zone: 05-21-2026 11 AM EASTERN TIME, NEW YORK, USA.

• All correspondence and responses must be emailed to Ronnie.Gregory@va.gov.

• Telephone requests will NOT be accepted.

• Offerors are responsible for downloading all documents, including amendments, from www.sam.gov.

• This acquisition is a Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside.

• It includes a Tiered Evaluation that includes Large Business Concerns.

• Applicable NAICS Code: 325120, with a size standard of 1,200 employees.

• This notice does not constitute a request for formal quotes.

• Place of Performance: Department of Veterans Affairs, Network Contracting Office 6, Central Virginia VA Healthcare Center, 1201 Broad Rock Blvd, Richmond VA 23249, USA.