6835--Bulk Oxygen Temporary Tank Rental and Tank Installation Bedford VA Medical Center
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), specifically the Bedford VA Medical Center, is soliciting proposals for Bulk Oxygen Temporary Tank Rental and Tank Installation. This Combined Synopsis/Solicitation (RFQ) seeks qualified Service-Disabled Veteran-Owned Small Businesses (SDVOSBs) to provide medical-grade liquid bulk oxygen, temporary tank rental, and potentially new tank installation. Proposals are due April 27, 2026, at 12:00 PM Eastern Time.
Scope of Work
The requirement is for the supply and distribution of medical-grade liquid bulk oxygen, including the provision of three (3) portable bulk oxygen trailers with 400-gallon reserve tank back-up systems for Buildings 2, 4, and 78 at the Bedford VA Medical Center. Key deliverables include:
- Supply and distribution of medical-grade liquid bulk oxygen.
- Provision of three temporary units with 400-gallon reserve tank back-up systems meeting NFPA 99 code standards.
- Digital readouts or internet access for real-time telemetry readings at two locations in Building 1.
- Contractor responsibility for the system up to the connection point at the trailer.
- Monthly tank rental, unit cost per Cubic Foot (CF) for an estimated 36,500 CF annually, and an emergency fill fee.
- Option for installation of new tanks at Buildings 2, 4, and 78.
- In-service training on refill procedures, maintenance, and alarm/low-pressure set-points.
- 24/7 emergency contact information.
- Verification of alarm set point testing and written verification per NFPA 99.
- Identification and reporting of any code deficiencies in the existing system per NFPA 50, NFPA 55, and ANGI/CGA M-102018.
- Verification of accuracy for all gauges on contractor-owned tanks.
- Installation and maintenance of temporary bulk oxygen tank(s) with back-up systems.
- Ensuring all contractor-furnished equipment is new, installed, inspected, and maintained.
- Installation of a telemetry monitoring satellite system.
- Deliveries scheduled every 14 days on Wednesdays, or when the reorder point is reached.
- Provision of a certificate of analysis with each delivery, Material Safety Data Sheets upon request, and quarterly reports of delivery dates and amounts.
Contract & Timeline
- Contract Type: Combined Synopsis/Solicitation (RFQ)
- Period of Performance: One Year, estimated May 1, 2026 - April 30, 2027.
- Place of Performance: Bedford VA Medical Center, 200 Springs Rd, Bedford, MA 01730.
- Set-Aside: Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside (FAR 19.14).
- Response Due: April 27, 2026, 12:00 PM Eastern Time.
- Questions Deadline: April 20, 2026, 4:00 PM EST.
- Mandatory Site Visit: Monday, April 20, 2026, at 10:00 AM, meeting in the lobby of Building 2.
Submission & Evaluation
Quotes must be submitted via email to Carissa.Sarazin@va.gov. Award will be based on a comparative evaluation considering Price, Past Performance, and Technical experience. Offerors must complete Attachment 1 (Price Schedule) and Attachment 2 (Past Performance Worksheet).
Additional Notes
The NAICS Code is 325120 (Small business size standard: 1,200 employees). FSC/PSC is 6835. Offerors are strongly encouraged to visit the facility prior to submitting a bid. Registration in SAM.gov is required, and VISTA registration may be required for invoice processing.