6835--Medical Gases with Cylinder/Tank Rentals

Amendment / Modification

This amendment extends the deadline for the receipt of offers for solicitation 36C24626Q0333. The original deadline of April 2, 2026, at 9:00 AM EDT has been extended to April 7, 2026, at 10:00 AM EDT.

Additionally, the deadline for submitting technical questions has been extended from March 25, 2026, at 10:00 AM EDT to March 27, 2026, at 3:30 PM EDT.

• Receipt of Offers Deadline: Extended to April 7, 2026, 10:00 AM EDT.
• Technical Question Submission Deadline: Extended to March 27, 2026, 3:30 PM EDT.

The proposal submission deadline has been extended. Bidders should note the new date and time for offer submission. The deadline for technical questions has also been adjusted.

Solicitation / RFP / RFQ

This solicitation seeks quotes for Medical Gases with Cylinder/Tank Rentals for the Central Virginia VA Healthcare System and affiliated outpatient clinics. The requirement includes compressed Medical Air USP, Oxygen USP, CO2 USP, Argon, Nitrogen NF, Nitrous Oxide USP, Helium USP, Liquid Nitrogen, and Special Medical Gas Mixtures. The contractor will be responsible for providing tanks, delivery, license provisions, and maintenance.

• Supply of various medical gases meeting USP and National Formulary standards.

• Rental of medical gas tanks (contractor-owned or government-owned).

• Delivery, transportation, and associated services.

• Compliance with FDA, DOT, CGA, and other relevant regulations.

• Maintenance and support services for the oxygen supply system.

• Provision of Material Safety Data Sheets upon request.

• Contractor personnel must have required training and certifications.

• Type: Indefinite Delivery Contract (IDIQ), Firm-Fixed-Price.

• Period of Performance: Base period plus four (4) one-year option periods. Ordering period: 5/1/2026 through 4/30/2031.

• Guaranteed Minimum Award: $XXXX.

• Maximum Aggregate Value: $YYYYY.

• Quotes due by April 2, 2026, 9:00 AM EST via email to keicha.passley@va.gov.

• Quotes must be organized into four sections: Quote Form (SF 1449), Pricing, Technical/Management Approach, and Representations/Certifications.

• Technical Volume limit: 25 pages.

• Evaluation Factors: Technical/Management Approach and Price.

• Award will be made to the responsible offeror with the lowest-priced, technically acceptable quote.

• Technical questions due by March 25, 2026, 10:00 AM EST via email.

• This acquisition is unrestricted but includes tiered evaluations for various small business categories (SDVOSB, VOSB, 8(a)/HUBZone, WOSB, EDWOSB).

• Offerors must be registered in SAM.

• Specific VAAR clause for subcontracting limitations for supplies and products applies.

• The solicitation incorporates FAR and VAAR clauses by reference.

• Amendments will be posted on SAM.gov; offerors are responsible for obtaining and acknowledging them.

Sources Sought / Market Research

This is a Sources Sought announcement for Medical Gases with cylinder/tank rental services for the Department of Veterans Affairs (VA), Network Contracting Office 6, at the Central Virginia VA Healthcare System and affiliated outpatient clinics. The VA is conducting market research to identify qualified businesses capable of providing these services.

• Services: Supply of compressed Medical Air USP, Oxygen USP, CO2 USP Grade 20lbs and 50lbs, Argon, Carbon Dioxide USP, Nitrogen NF, Nitrous Oxide USP, Helium USP, Liquid Nitrogen, Compressed Air, and Special Medical Gas Mixtures.

• Cylinders: Provision of medical gases with cylinder/tank utilization. This includes options for contractor-owned or government-owned cylinders.

• Compliance: Gases must be certified medical-grade and fully compliant with safety standards, FDA regulations (CGMP), and relevant Federal Specifications (e.g., BB-A-1034B, BB-C-101D) and CGA Publications.

• Delivery: Deliveries are required between 0800 and 1200, completed within 1 calendar day for orders placed by 1500. FOB point is destination. All transportation and associated fees are included in the gas price.

• Emergency Services: A 24/7 emergency response plan with a 6-hour delivery capability is required.

• Cylinder Management: Contractor is responsible for maintenance, testing, and replacement of contractor-owned cylinders. Procedures for handling non-repairable government-owned property are outlined.

• Period of Performance: Base period plus two (2) optional years. (Note: The full text mentions "through plus four (4) one-year option periods" which may be a typo and should align with the "two (2) optional years" mentioned earlier in the description).

• NAICS Code: 325120 (Industrial Gas Manufacturing)

• Business Size Standard: 1,200 Employees. An SBA class waiver is available.

• Purpose of Notice: This is NOT a request for bids, quotes, or proposals. It is for market research to determine potential socio-economic set-aside feasibility.

• Information Requested: Interested vendors must provide company name, address, POC, UEI, list of compatible products, procurement source, service location, business size, employee count, small business type, and manufacturer/non-manufacturer status (with agreements if applicable).

• Response Deadline: February 20, 2026, 11:00 AM EST.

• Submission Method: Email responses to Keicha.Passley@va.gov.

• The VA prioritizes Service-Disabled Veteran-Owned Small Businesses (SDVOSB) and Veteran-Owned Small Businesses (VOSB) if a fair and reasonable price can be achieved.

• Contractors must be registered in SAM.gov.

• A Statement of Work (SOW) is attached and provides detailed specifications and qualifications.

• The document references specific VA facilities in Richmond and Fredericksburg, VA.