733 CES Fire Alarm Panel Parts & Migration

Solicitation / RFP / RFQ

This Request for Quote (RFQ) is for commercial items, specifically the purchase and installation of a new code-compliant Edwards fire alarm control panel, along with all required modules, power supplies, and interface components. The system must seamlessly interface with existing devices and monitoring systems at Ft Eustis. The existing fire alarm system needs to be migrated from EST3 to EST4.

• New code-compliant Edwards fire alarm control panel.

• All required modules, power supplies, and interface components.

• Seamless interface with existing devices and monitoring systems.

• Migration of the existing fire alarm system from EST3 to EST4.

• Vendor must possess an Authority to Operate (ATO) and programming keys for the Edwards fire alarm system at Ft Eustis.

• Contract Type: Not explicitly stated, but implies a purchase order will be issued.

• Period of Performance: Delivery is 90 days after receipt of order.

• Place of Delivery/Performance/Acceptance/FOB Point: F.O.B. Destination; 733 CES Fort Eustis, VA.

• Anticipated Award Date: 30 April.

• Submission Deadline: 22 April 2026, no later than 12:00 P.M. EDT.

• Basis for Award: Sole-source to Convergint Technologies, LLC, due to OEM licensing restrictions and proprietary programming keys. The vendor who installed the system has exclusive authorization and access. Convergint holds exclusive authorization and access to proprietary programming keys, configuration software, and licensing.

• Evaluation Criteria: Best Value. The Government will conduct comparative evaluations considering price and technical capability. The Government reserves the right to select an awardee that provides benefit exceeding minimum standards. Vendors should provide their best pricing and technical quotes in their initial submission.

• Set-Aside: No set-aside will be used for this requirement.

• NAICS Code: 334290 – Other Communications Equipment Manufacturing.

• Size Standard: 800 Employees.

• This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

• Attachment 1: Statement of Requirement (SOR).

• Attachment 2: Applicable Clauses and Provisions.

Statement of Requirement (SOR) / Product Specifications

To acquire and install a new, code-compliant Fire Alarm Control Panel (FACP) to restore reliable life safety functionality and reduce reliance on temporary measures such as fire watch or facility evacuation when existing panels fail at Joint Base Langley-Eustis.

• Provide and install a new EST4 Addressable System manufactured by Edwards System Technology.

• Installation must comply with NFPA72 requirements.

• The system includes a Main FACP and an Auxiliary FACP, along with various modules, power supplies, interface components, and accessories.

• 1x 4-CAB24DRL Door Assy (24 spaces, Red, Long)

• 4x 4-PPS/M Primary Power Supply

• 1x 4-CPU Central Processor Module (Network Node Count: 1)

• 1x 4-LCDLE Main LCD Module

• 1x 4-COMREL Common Relay Module

• 2x 4-NET-TP-HC SFP Network Controller

• 1x 4-MIC Paging Microphone

• 1x 4-24L12S Control Display Module

• 24x 4-FIL Blank Fillers

• 1x 4-AUDTELS Audio and Telephone Interface/Riser Source Module

• 3x 4-PPS/M Primary Power Supply

• 1x 4-CPU Central Processor Module (Network Node Count: 1)

• 1x 4-3LCD Display

• 2x 4-NET-TP-HC SFP Network Controller

• 2x 4-6 ANN Annunciators

• 2x 4-6 ANNMT Annunciator Backboxes

• 2x 4-LCDANN Main LCD Modules

• 2x 4-ANNAUDTEL Annunciator, Audio and Telephone Interface Module

• 4x 4-NET-TP-HC SFP Network Controller

• 2x 4-MIC Paging Microphones

• 2x 4-24L12S Control Display Modules

• Work days are Monday through Friday, excluding US federal holidays.

• Work hours are from 0800 to 1700 local Eastern Standard Time.

• Material delivery location: 1406 Washington Blvd, Fort Eustis, VA 23604.

• Security & Safety: Contractor must be familiar with OPSEC policies and report any mishaps promptly. Installation may require access to a Government facility.

• Contractor Access: Personnel requiring access to DoD installations must have a valid installation access pass. The contractor must provide employee lists and required documentation for access passes. Contractor is responsible for maintaining active passes and collecting them upon termination.

• Government Furnished Material: None.

• Applicable Directives: None specified.

Forms / Attachments / Pricing Sheets

This document lists and incorporates by reference numerous clauses and provisions that are applicable to the solicitation. It also provides the full text for specific clauses, such as "Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services-Representation" and "Evaluation-Commercial Products and Commercial Services."

• Clauses Incorporated by Reference: A comprehensive list of FAR and DFARS clauses with their titles, alteration/deviation numbers, year, and section.
• Full Text Clauses: Detailed explanations and requirements for specific clauses, including:
  • 252.204-7017: Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services-Representation.
  • 252.232-7006: Wide Area WorkFlow Payment Instructions.
  • 252.211-7003: Item Unique Identification and Valuation.
  • 52.212-2: Evaluation-Commercial Products and Commercial Services.

This document is critical for bidders to understand the legal and regulatory requirements that will govern any resulting contract. It outlines specific prohibitions, reporting requirements (e.g., for unique item identification and payment processing via WAWF), and evaluation criteria. Bidders must review these clauses carefully to ensure compliance and to accurately prepare their proposals.