7A21--BD Pyxis Server Software Upgrade
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), specifically the Network Contract Office 12 (36C252), has issued a solicitation for a BD Pyxis Server Software Upgrade at the Edward Hines Jr. VA Hospital. This upgrade is critical for supporting existing automated dispensing cabinets (ADCs), inventory management, and IV prep workflow systems, enhancing drug dispensing, analytics, and diversion prevention. This is an unrestricted acquisition. Offers are due May 29, 2026, at 12:00 PM CDT.
Scope of Work
The contractor will provide:
- Software updates for the BD Pyxis Server and hardware updates to resolve functionality issues.
- Routine inspections and annual maintenance.
- 24/7 toll-free helpline support for software, hardware, and user inquiries.
- On-site service technician with an 8-hour guaranteed response time for corrective maintenance.
- Maintenance services including parts, labor, travel, and shipping.
- Annual preventive maintenance or as per manufacturer recommendations.
- Corrective (Emergency) Maintenance performed onsite or remotely by the next business day.
- Compliance with VA safety standards, manufacturer's/industry standards, and applicable state, local, and national standards.
- Personnel competency assurance and credentials for Field Service Engineers (FSEs).
- Adherence to facility requirements (drug-free, non-smoking, weapons prohibition) and VHA Directive 1192.01 (Seasonal Influenza Policy).
- Compliance with IT security requirements as per VAAR 852.273-75.
Contract & Timeline
- Type: Firm-Fixed-Price, Nonpersonal Services Contract (Solicitation)
- Set-Aside: Unrestricted
- NAICS Code: 541519 - Other Computer Related Services (Size Standard: 150 Employees)
- Product Service Code: 7A21 - Business Application Off The Shelf Software
- Offer Due: May 29, 2026, 12:00 PM CDT
- Published: May 26, 2026
- Contract Period: Base period with specific POP Begin and End dates to be determined.
- Delivery: 30 Days ARO for PLX Server 2019 Software Only and IVP 2019 Server Software Only to Edward Hines, Jr. VA Hospital, FOB Destination.
Evaluation
Offers will be evaluated based on the Lowest Price Technically Acceptable (LPTA) criteria. The solicitation incorporates FAR 52.212-1, 52.212-4, and 52.212-5 by reference, with FAR 52.212-3 attached. Electronic invoicing is required via Tungsten Network.
Additional Notes
Key contacts include Brittney Braswell (Contract Specialist, Brittney.Braswell@va.gov), Jim Hedman (Contracting Officer), and Dr. Russell Usauskas (Technical POC). The document includes specific clauses related to security, personnel vetting, and prohibitions on certain foreign technologies.