7A21--Sole Source Award Advanced Capture Software Solution
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), Network Contracting Office 02, has awarded a sole source, firm-fixed-price contract to Microtechnologies, LLC for an Advanced Capture Software Solution. This award, valued at an estimated $2,337,240.98 over its full term, provides software, licenses, and technical support to streamline administrative workflows at the Syracuse VA Medical Center. The award was made on May 7, 2026.
Scope of Work
This procurement is for the installation and integration of commercial software products, specifically combining Ephesoft Transact and Nintex RPA. The solution aims to implement an advanced capture system to improve Veteran care and administrative efficiency. Services include software licenses, installation, integration, design, implementation, testing, training, and ongoing support via a Technical Application Support Specialist (TASS).
Contract Details
- Awardee: Microtechnologies, LLC
- Contract Type: Firm-Fixed-Price
- Contract Vehicle: NASA SEWP Contract #NNG15SC42B
- Period of Performance: Base period (April 15, 2026 - March 31, 2027) plus four (4) one-year options.
- Estimated Total Value: $2,337,240.98 (Base Period: $733,452.70; Option Years 1-4: approximately $389k - $412k each).
- Set-Aside: None (Sole Source)
- Award Date: May 7, 2026
Justification for Sole Source
The procurement was justified as a sole source due to Microtechnologies, LLC being identified as the only vendor capable of providing both Ephesoft and Nintex RPA platforms under a single procurement vehicle that meets FedRAMP and TRM compliance requirements. Extensive market research was conducted across various platforms (FedRAMP Marketplace, NASA SEWP, FPDS, GSA, SBA) to confirm this unique capability, aiming to streamline acquisition, reduce administrative burden, and ensure consistent support.
Future Competition
The agency plans to increase future competition by conducting regular market research, issuing Requests for Information (RFIs), evaluating Blanket Purchase Agreements (BPAs)/Indefinite Delivery/Indefinite Quantity (IDIQ) contracts, and performing targeted outreach to small businesses.
Contact Information
Primary Contact: Ryan Seburn, Contract Specialist, Ryan.Seburn@va.gov, 315-751-6369