7E21--PreSol/Sources Sought Notice-Censis-Compatible Cordless Barcode Scanners & Label Printers for CensiTrac – GCVHCS (Biloxi, MS)-
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), Network Contracting Office (NCO) 16, is conducting a Sources Sought / Request for Information (RFI) to identify qualified contractors capable of providing Censis-compatible cordless barcode scanners and label printers for the Gulf Coast Veterans Health Care System (GCVHCS) in Biloxi, MS. This market research aims to determine contractor interest, capabilities, qualifications, and compliance with various regulations, as well as to gather estimated industry pricing. The government anticipates a competitive, firm-fixed-price contract. Responses are due by June 10, 2026, at 10:00 am CST.
Scope of Work
The requirement is for eight (8) Zebra Cordless Scanners and eight (8) Zebra Label Printers, or equivalent, that are compatible with the government's existing CensiTrac System. This equipment is essential for tracking reusable medical devices in surgical and clinical operations. The contractor shall provide all shipping, software, and delivery. Equipment must be new, not refurbished.
Key Specifications
- Cordless Barcode Scanners: Must have a USB connection base for workstations and be capable of scanning barcoded labels for containers, case carts, locations, equipment, and peel-packed items in areas requiring mobility.
- Zebra Label Printers: Must be thermal transfer barcode printers, capable of being attached locally to a PC or set up as a shared printer, and print barcode labels for various medical items.
Contract & Timeline
- Type: Sources Sought / Request for Information (RFI) for market research purposes.
- Set-Aside: To be determined based on responses to this RFI. Small business concerns are highly encouraged to respond.
- Response Due: June 10, 2026, 10:00 am CST.
- Questions Due: June 4, 2026, 10:00 pm CST.
- Published: May 28, 2026.
- Place of Performance/Delivery: Gulf Coast Veterans Health Care System, Warehouse - Bldg 26, 400 Veterans Ave, Biloxi, MS 39531.
- Delivery Requirement: Within 30 days of contract award.
Submission Requirements
Interested offerors must provide:
- Company contact information, business size, and SAM Unique Entity Identification Number.
- Proof of small business status (SDB, HUBZone, 8A, etc.).
- Confirmation of manufacturer or authorized distributor status (with OEM evidence).
- Compliance information for Nonmanufacturer Rule, Buy American Act, and Trade Agreements Act, including country of origin.
- Schedule of delivery after receipt of order.
- List of available Government Wide Agency Contracts (GWAC), GSA Schedules, IDIQ, or BPA contracts.
- Descriptive literature demonstrating ability to meet SOW requirements and a list of relevant past contracts.
- Estimated industry pricing for market research and budgetary purposes.
Additional Notes
This notice is for market research only and does not constitute a Request for Proposal (RFP) or a commitment by the Government to enter into a contract. Responses will be used solely by NCO 16 for market research.